Travel expense rules and claims
The rules for claiming and reimbursing work-related travel, meal and hospitality expenses.
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Government employees and elected officials can claim — and be reimbursed for — necessary travel, meal and hospitality expenses they pay for, during the course of ordinary work.
They need to follow strict rules, outlining what can be repaid with public funds and what maximum amounts can be claimed.
All claims must include original receipts.
Expense rules are in place for the following groups:
- anyone working in a government ministry
- consultants and contractors to government
- certain elected officials and their staff (e.g. Cabinet Ministers, Leaders of Opposition and political staff who work for those elected officials)
- employees at certain government (‘classified’) agencies (e.g. LCBO, Metrolinx)
- employees at certain publicly-funded organizations in the broader public sector (e.g. colleges and universities, school boards, hospitals)
- Hydro organizations (e.g. Hydro One, Ontario Power Authority)
The specific rules governing expenses depend on the group an individual belongs to.
Rules, laws and directives on expenses
For government employees, consultants and contractors to government, classified agencies, and the hydro organizations:
- The Travel, Meal and Hospitality Expense Directive
For certain organizations in the broader public sector (e.g. colleges and universities, school boards, hospitals):
- Broader Public Sector Expenses Directive
- Broader Public Sector Perquisites (Perks) Directive
For Cabinet Ministers, Leaders of Opposition, Parliamentary Assistants and their staff:
- Rules on expenses are available on the Integrity Commissioner’s website
Cabinet Ministers’ and Opposition Leaders’ Expenses Review and Accountability Act, 2002
(This Act provides the Integrity Commissioner of Ontario with the authority to review the expenses of Cabinet Ministers, Opposition Leaders, Parliamentary Assistants and their staff.)
View travel expense information
You can view the expense information of individuals at the following 17 designated agencies, and 4 hydro organizations subject to the Travel, Meals and Hospitality Directive, on their respective websites.
- Alcohol and Gaming Commission of Ontario
- Cancer Care Ontario
- eHealth Ontario
- Liquor Control Board of Ontario
- Metropolitan Toronto Convention Centre Corporation
- Ontario Clean Water Agency
- Ontario Educational Communications Authority
- Ontario Energy Board
- Ontario Financing Authority
- Ontario French-language Educational Communications Authority
- Ontario Human Rights Commission
- Ontario Infrastructure and Lands Corporation
- Ontario Lottery and Gaming Corporation
- Ontario Pension Board
- Ontario Racing Commission
- Workplace Safety and Insurance Board