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Safe Drinking Water Act, 2002

ONTARIO REGULATION 243/07

SCHOOLS, PRIVATE SCHOOLS AND DAY NURSERIES

Consolidation Period: From December 14, 2009 to the e-Laws currency date.

Last amendment: O. Reg. 417/09.

This is the English version of a bilingual regulation.

CONTENTS

General

1.

Interpretation

2.

Exemption

Flushing

3.

Weekly flushing

4.

Daily flushing

4.1

Director’s direction, alternate flushing

Sampling and Testing for Lead

5.

Annual sampling and testing for lead

5.1

Director’s direction, alternate flushing or sampling plan

6.

Reporting of test results

7.

Corrective action

Information and Records

8.

Information to be available

9.

Records

10.

Forms

General

Interpretation

1. (1) In this Regulation,

“day nursery” means a day nursery as defined in the Day Nurseries Act; (“garderie”)

“lead plumbing” means plumbing with a lead content greater than 8 per cent; (“installation de plomberie en plomb”)

“lead solder” means solder with a lead content greater than 0.2 per cent; (“soudures de plomb”)

“private school” means a private school as defined in the Education Act; (“école privée”)

“school” means a school as defined in the Education Act; (“école”)

“standard prescribed for lead” means the standard prescribed for lead in Schedule 2 to Ontario Regulation 169/03 (Ontario Drinking Water Quality Standards) made under the Act. (“norme prescrite à l’égard du plomb”) O. Reg. 243/07, s. 1 (1); O. Reg. 400/07, s. 1 (1); O. Reg. 417/09, s. 1 (1).

(1.1) Despite subsection (1), for the purposes of this Regulation, a school or private school does not include a place of residence used by a teacher or other person employed by the school or private school. O. Reg. 400/07, s. 1 (2).

(2) For the purposes of this Regulation, a school or private school is open on a day if, at any time during that day, the school’s or the private school’s programs are held or the school’s or the private school’s services are provided there for children under 18 years of age. O. Reg. 400/07, s. 1 (3); O. Reg. 417/09, s. 1 (2).

(3) For the purposes of this Regulation, a day nursery is open on a day if, at any time during that day, any of the children cared for are present in the day nursery. O. Reg. 243/07, s. 1 (3).

Exemption

2. This Regulation does not apply to a school, private school or day nursery that obtains water from a drinking water system if the exemption provided by section 8 of Ontario Regulation 170/03 (Drinking Water Systems) made under the Act applies to the system. O. Reg. 243/07, s. 2.

Flushing

Weekly flushing

3. (1) This section applies to a school, private school or day nursery to which section 4 does not apply. O. Reg. 400/07, s. 2 (1); O. Reg. 417/09, s. 2 (1).

(2) The operator of a school, private school or day nursery to which this section applies shall ensure that,

(a) the plumbing is flushed on the first day that the school, private school or day nursery is open in each week; and

(b) the flushing is completed before the school, private school or day nursery opens for the day. O. Reg. 243/07, s. 3 (2).

(2.1) The flushing requirement in subsection (2) does not apply in respect of plumbing that serves one of the following:

1. A part of a building that is not open during the entire week in question.

2. A part of a building that is used for student accommodation and that is not used communally.

3. A tap or drinking water fountain that is primarily intended for use by the general public. O. Reg. 417/09, s. 2 (2).

(2.2) If a building houses a school or private school that is open to children under 18 years of age for 24 hours on the day referred to in clause (2) (a), the flushing shall be completed at the earliest practicable time. O. Reg. 400/07, s. 2 (2); O. Reg. 417/09, s. 2 (3).

(3) For the purpose of clause (2) (a), plumbing shall be flushed in accordance with the following rules:

1. The cold water must be turned on for at least five minutes at the last tap on each branch or each run of pipe in the plumbing that serves a drinking water fountain or a tap that is commonly used to provide water for consumption by children under 18 years of age.

2. If a filter or other device that treats water is installed on or near the tap referred to in paragraph 1 and it is practicable to bypass the filter or other device without removing it, the filter or other device must be bypassed during the period that the cold water is turned on under paragraph 1.

3. After complying with paragraph 1, the cold water must be turned on for at least 10 seconds at every drinking water fountain and every tap that is commonly used to provide water for consumption by children under 18 years of age.

4. If a tap or drinking water fountain that is turned on under paragraph 1 or 3 has an aerator, the aerator must not be removed. O. Reg. 243/07, s. 3 (3); O. Reg. 400/07, s. 2 (3, 4).

(4) The operator of a school, private school or day nursery shall ensure that a record is made of the date and time of every flushing required by subsection (2) and the name of the person who performed the flushing. O. Reg. 417/09, s. 2 (4).

(5) Subsection (4) does not apply in respect of a part of plumbing that is flushed by an automatic device if,

(a) the operator of the school, private school or day nursery ensures that the operability of the device is verified,

(i) at a minimum, at the frequency set out in the instructions provided by the manufacturer of the device, or

(ii) if no instructions mentioned in subclause (i) are available, at least once in each month; and

(b) the operator of the school, private school or day nursery ensures that a record is made of the date of each verification mentioned in clause (a) and the name of the person who made the verification. O. Reg. 417/09, s. 2 (4).

Daily flushing

4. (1) This section applies to a school, private school or day nursery if,

(a) all or part of the plumbing that serves the building that houses the school, private school or day nursery was installed before January 1, 1990 and test results from drinking water samples taken in respect of the plumbing in accordance with this Regulation have not been obtained for a period of at least 24 consecutive months; or

(b) for a period of at least 24 consecutive months, test results in respect of the plumbing in the building that houses the school, private school or day nursery have been obtained, and at least one of the test results from the most recent 24 consecutive month period has exceeded the standard prescribed for lead. O. Reg. 417/09, s. 3 (1).

(2) The operator of a school, private school or day nursery to which this section applies shall ensure that,

(a) the plumbing is flushed every day that the school, private school or day nursery is open; and

(b) the flushing is completed before the school, private school or day nursery opens for the day. O. Reg. 243/07, s. 4 (2).

(2.1) The flushing requirement in subsection (2) does not apply in respect of plumbing that serves one of the following:

1. A part of a building that is not open during the entire day in question.

2. A part of a building that is used for student accommodation and that is not used communally.

3. A tap or drinking water fountain that is primarily intended for use by the general public. O. Reg. 417/09, s. 3 (2).

(2.2) If a building houses a school or private school that is open to children under 18 years of age for 24 hours a day, the flushing shall be completed at the earliest practicable time. O. Reg. 400/07, s. 3 (2); O. Reg. 417/09, s. 3 (3).

(3) For the purpose of clause (2) (a), plumbing shall be flushed in accordance with the following rules:

1. The cold water must be turned on for at least five minutes at the last tap on each branch or each run of pipe in the plumbing that serves a drinking water fountain or a tap that is commonly used to provide water for consumption by children under 18 years of age.

2. If a filter or other device that treats water is installed on or near the tap referred to in paragraph 1 and it is practicable to bypass the filter or other device without removing it, the filter or other device must be bypassed during the period that the cold water is turned on under paragraph 1.

3. After complying with paragraph 1, the cold water must be turned on for at least 10 seconds at every drinking water fountain and every tap that is commonly used to provide water for consumption by children under 18 years of age.

4. If a tap or drinking water fountain that is turned on under paragraph 1 or 3 has an aerator, the aerator must not be removed. O. Reg. 243/07, s. 4 (3); O. Reg. 400/07, s. 3 (3, 4).

(4) The operator of a school, private school or day nursery shall ensure that a record is made of the date and time of every flushing required by subsection (2) and the name of the person who performed the flushing. O. Reg. 417/09, s. 3 (4).

(5) Subsection (4) does not apply in respect of a part of plumbing that is flushed by an automatic device if,

(a) the operator of the school, private school or day nursery ensures that the operability of the device is verified,

(i) at a minimum, at the frequency set out in the instructions provided by the manufacturer of the device, or

(ii) if no instructions mentioned in subclause (i) are available, at least once in each month; and

(b) the operator of the school, private school or day nursery ensures that a record is made of the date of each verification mentioned in clause (a) and the name of the person who made the verification. O. Reg. 417/09, s. 3 (4).

Director’s direction, alternate flushing

4.1 (1) Despite section 3 and subsection 4 (1) and, subject to subsection (6), if the Director gives a direction in writing under this section to the operator of a school, private school or day nursery,

(a) section 3 ceases to apply in respect of the school, private school or day nursery;

(b) section 4 applies in respect of the school, private school or day nursery; and

(c) the operator of the school, private school or day nursery shall comply with the direction. O. Reg. 417/09, s. 4.

(2) The Director may give a direction mentioned in subsection (1) to the operator of a school, private school or day nursery if,

(a) the Director has knowledge of water chemistry changes in the drinking water supplied to the school, private school or day nursery; and

(b) the Director is of the opinion that the changes mentioned in clause (a) may result in levels of lead in the drinking water at the school, private school or day nursery that exceed the standard prescribed for lead. O. Reg. 417/09, s. 4.

(3) A direction mentioned in subsection (1) shall direct the operator of the school, private school or day nursery to ensure that flushing is carried out in accordance with section 4 and may direct the operator to take other steps that, in the opinion of the Director, will lower the risk of lead exposure to children at the school, private school or day nursery. O. Reg. 417/09, s. 4.

(4) The Director may amend a direction mentioned in subsection (1) by giving written notice of the amendment to the operator of the school, private school or day nursery. O. Reg. 417/09, s. 4.

(5) The Director may revoke a direction mentioned in subsection (1) by giving written notice of the revocation to the operator of the school, private school or day nursery if the Director is of the opinion that,

(a) the water chemistry in the drinking water supplied to the school, private school or day nursery is no longer likely to result in levels of lead in the drinking water that exceed the standard prescribed for lead; or

(b) steps have been taken to adequately lower the risk of lead exposure to children at the school, private school or day nursery. O. Reg. 417/09, s. 4.

(6) If the Director revokes a direction mentioned in subsection (1), subsection (1) ceases to apply in respect of the operator of the school, private school or day nursery. O. Reg. 417/09, s. 4.

Sampling and Testing for Lead

Annual sampling and testing for lead

5.  (1) Revoked: O. Reg. 417/09, s. 5 (1).

(2) The operator of a school, private school or day nursery shall ensure that samples of water are taken in accordance with the following rules:

1. Except in a year in which paragraph 2 applies to a school, private school or day nursery, the samples must be taken at least once in each calendar year, during the period beginning on May 1 and ending on October 31.

2. If the school, private school or day nursery commences operation on or after December 14, 2009, the samples must be taken at least once within 30 days after the first day of operation and, if operation commences during a period beginning on January 1 and ending on March 31, at least once during the period beginning on May 1 and ending on October 31 in the same calendar year during which operation commences.

2.1 The samples must consist of two one-litre samples of cold water taken from the same tap or fountain.

3. If the tap or fountain from which the samples are to be taken has an aerator, the aerator must not be removed while the samples are being taken.

4. If a filter or other device that treats water is installed on or near the tap or fountain from which the samples are taken and it is practicable to bypass the filter or other device without removing it, the filter or other device must be bypassed while the samples are being taken.

5. The samples must be taken from,

i. any tap that is used in the preparation of food or drink for consumption by children under 18 years of age,

ii. any tap that is commonly used to provide water for consumption by children under 18 years of age, or

iii. if it is practicable to collect a sample from a drinking water fountain in accordance with this section, any drinking water fountain.

5.1 If the samples are taken from a day nursery, the samples must be taken from every tap that meets the description set out in subparagraph 5 i before samples are taken from any other tap or a fountain.

5.2 If the school, private school or day nursery consists of multiple buildings or sites that are served by separate plumbing and all of the plumbing is connected to the same drinking water system, including buildings used for student accommodation that are operated by a school or private school, the samples must be taken on a rotational basis so that no sample is taken from a tap or fountain served by the same plumbing until samples have been taken from at least one tap or fountain served by the other plumbing wherever there is a tap or fountain served by the other plumbing that meets a description set out in subparagraph 5 i, ii or iii.

5.3 If more than one school, private school or day nursery is served by the same plumbing, a single set of two one-litre samples may be taken for the purposes of paragraph 2.1 for all of the schools, private schools and day nurseries if,

i. taps that meet the description set out in subparagraph 5 i and that are located within a day nursery are sampled before other taps or fountains served by the same plumbing,

ii. subject to subparagraph i, samples are taken on a rotational basis so that no sample is taken from a tap or fountain within the same school, private school or day nursery until samples have been taken from at least one tap or fountain within all other schools, private schools or day nurseries that are relying on the same single set of samples, if any such taps or fountains have not yet been sampled,

iii. the operator of the school, private school or day nursery who receives a report under subsection 6 (1) gives a report within 24 hours after the report is received to every other school, private school or day nursery that is relying on the same single set of samples, setting out the result that requires the report and the standard prescribed by Schedule 2 to Ontario Regulation 169/03 (Ontario Drinking Water Quality Standards) made under the Act that the result exceeds,

iv. the operator of a school who receives a copy of a report under subparagraph iii gives a copy of the report, within 24 hours after the report is received, to the Ministry of Education, or any successor of that ministry, and

v. the operator of a day nursery who receives a copy of a report under subparagraph iii gives a copy of the report, within 24 hours after the report is received, to the Ministry of Children and Youth Services, or any successor of that ministry.

6. If there is more than one tap or fountain that meets a description set out in subparagraph 5 i, ii or iii and one of those taps or fountains is more likely than the others to be served by lead plumbing or plumbing that contains lead solder, the samples must be taken from the tap or fountain that is most likely to be served by lead plumbing or plumbing that contains lead solder.

6.1 If a filter or other device that treats water is installed on or near the tap or fountain that has been selected for sampling in accordance with paragraphs 5, 5.1, 5.2, 5.3 and 6 and it is not practicable to bypass the filter or other device without removing it, before the start of the period referred to in subparagraph 7 i or ii,

i. the filter or other device must be removed, and

ii. the tap or fountain must be turned on for at least five minutes.

7. The first sample to be taken must be taken in accordance with the following rules:

i. If it is practicable to take the sample immediately after a period of six hours or more when the plumbing is not used, the sample must be taken immediately after that period.

ii. If subparagraph i does not apply, the sample must be taken immediately after the longest period when the plumbing is not used for which it is practicable to take the sample.

iii. The sample must be taken immediately after the period referred to in subparagraph i or ii and before the plumbing is flushed section 3, 4, 4.1 or 5.1.

8. The second sample to be taken must be taken in accordance with the following rules:

i. Subject to subparagraph ii, the second sample must be taken immediately after the first sample.

ii. Before taking the second sample, the tap or fountain must be turned on for at least five minutes, and then turned off and left unused for a period of at least 30 but not more than 35 minutes.

iii. If practicable, the plumbing must not be used during the period of at least 30 but not more than 35 minutes that is referred to in subparagraph ii.

iv. The second sample must be taken immediately after the period of at least 30 but not more than 35 minutes that is referred to in subparagraph ii.

9. Each sample must be taken during a single continuous period and must include the first water that comes out when the tap or fountain is turned on to take the sample.

10. Each sample must be taken with water flowing at a rate that approximates normal use, without permitting water to splash out of the container in which the sample is being collected.

11. Unless the directions referred to in subsection (4) provide otherwise, more than one container may be used to take each of the samples, as long as the time taken to switch from one container to the next is minimized.

12. A record must be made of the date and time each sample was taken, an estimate of the length of the period referred to in subparagraph 7 i or ii, the location in the school, private school or day nursery where the sample was taken and the name of the person who took the sample. O. Reg. 243/07, s. 5 (2); O. Reg. 400/07, s. 4 (2); O. Reg. 417/09, s. 5 (2-12).

(2.1) Despite paragraph 1 of subsection (2) and subject to subsection (2.2), samples may be taken only once in every third calendar year, during the period beginning on May 1 and ending on October 31 if,

(a) for a period of at least 24 consecutive months, test results in respect of the plumbing in the buildings that house the school, private school or day nursery have been obtained, and none of the test results from the most recent 24 consecutive months has exceeded the standard prescribed for lead;

(b) every tap in the school, private school or day nursery that is used in the preparation of food or drink for consumption by children under 18 years of age has been sampled at least once;

(c) at least one tap from every washroom or change room where children under 18 years of age are allowed to fill drinking water bottles or containers has been sampled at least once; and

(d) a notice has been submitted to the Director stating that the conditions described in clauses (a), (b) and (c) have been met. O. Reg. 417/09, s. 5 (13).

(2.2) Subject to subsection (2.7), if the Director gives a direction in writing to the operator of a school, private school or day nursery in respect of which subsection (2.1) applies,

(a) subsection (2.1) ceases to apply in respect of the school, private school or day nursery; and

(b) the operator of the school, private school or day nursery shall comply with the direction. O. Reg. 417/09, s. 5 (13).

(2.3) The Director may give a direction mentioned in subsection (2.2) to the operator of a school, private school or day nursery if,

(a) the Director has knowledge of water chemistry changes in the drinking water supplied to the school, private school or day nursery; and

(b) the Director is of the opinion that the changes mentioned in clause (a) may result in levels of lead in the drinking water at the school, private school or day nursery that exceed the standard prescribed for lead. O. Reg. 417/09, s. 5 (13).

(2.4) A direction mentioned in subsection (2.2) shall direct the operator of the school, private school or day nursery to comply with paragraph 1 of subsection 5 (2) and may direct the operator to take other steps, including additional sampling and testing, that, in the opinion of the Director, will lower the risk of lead exposure to children at the school, private school or day nursery. O. Reg. 417/09, s. 5 (13).

(2.5) The Director may amend a direction mentioned in subsection (2.2) by giving written notice of the amendment to the operator of the school, private school or day nursery. O. Reg. 417/09, s. 5 (13).

(2.6) The Director may revoke a direction mentioned in subsection (2.2) by giving written notice of the revocation to the operator of the school, private school or day nursery if the Director is of the opinion that,

(a) the water chemistry in the drinking water supplied to the school, private school or day nursery is no longer likely to result in levels of lead in the drinking water that exceed the standard prescribed for lead; or

(b) steps have been taken to adequately lower the risk of lead exposure to children at the school, private school or day nursery. O. Reg. 417/09, s. 5 (13).

(2.7) If the Director revokes a direction mentioned in subsection (2.2), subsection (2.2) ceases to apply in respect of the operator of the school, private school or day nursery. O. Reg. 417/09, s. 5 (13).

(3) The operator of a school, private school or day nursery from which a sample is taken under this section shall ensure that the sample is tested for lead. O. Reg. 243/07, s. 5 (3); O. Reg. 417/09, s. 5 (14).

(4) Subject to subsection (2), the operator of a school, private school or day nursery from which a sample is taken under this section shall ensure that the sample is taken and handled in accordance with the directions of the laboratory to which the sample will be delivered for testing, including directions with respect to,

(a) collection procedures;

(b) the use of specified kinds of containers or of containers that are provided by the laboratory;

(c) the labelling of samples;

(d) the completion and submission of forms that are provided by the laboratory;

(e) methods of transporting samples, including temperature conditions that must be maintained during transportation; and

(f) time periods for delivery of samples. O. Reg. 243/07, s. 5 (4); O. Reg. 417/09, s. 5 (15).

(5) The operator of a school, private school or day nursery from which a sample is taken under this section shall ensure that written notice of the identity of the laboratory that will conduct the test for lead is given to the Director before the sample is tested, unless the Director has previously been notified under this subsection that a water sample from the school, private school or day nursery was to be tested for lead by that laboratory. O. Reg. 243/07, s. 5 (5); O. Reg. 417/09, s. 5 (16).

(6) If the information in the written notice given to the Director under subsection (5) changes, the operator of the school, private school or day nursery shall give to the Director written notice of the change within 10 days of the change. O. Reg. 417/09, s. 5 (17).

(7) Every test of a water sample taken under this section is prescribed as a drinking water test for the purpose of the definition of “drinking water test” in section 2 of the Act. O. Reg. 243/07, s. 5 (7).

Director’s direction, alternate flushing or sampling plan

5.1 (1) Despite sections 3, 4 and 5, if the Director gives a direction in writing under this section to the operator of a school, private school or day nursery,

(a) the operator of the school, private school or day nursery shall comply with the direction; and

(b) if the Director specifies in the direction that all or part of section 3, 4 or 5 do not apply in respect of the school, private school or day nursery, the specified provisions cease to apply in respect of the school, private school or day nursery. O. Reg. 417/09, s. 6.

(2) Before a direction mentioned in subsection (1) may be given in respect of a school, private school or day nursery,

(a) the owner or operator must submit a proposed alternate flushing plan, a proposed alternate sampling plan or both to the Director; and

(b) the Director must consult with the medical officer of health in respect of the proposed plan or plans submitted under clause (a). O. Reg. 417/09, s. 6.

(3) A direction mentioned in subsection (1) shall direct the operator of the school, private school or day nursery to comply with the plan or plans submitted under clause (2) (a), subject to any amendments made by the Director, and with any additional requirements specified by the Director in the direction. O. Reg. 417/09, s. 6.

(4) Before giving a direction mentioned in subsection (1), the Director must be of the opinion that the implementation of the plan or plans submitted under clause (2) (a) and compliance with any additional requirements specified in the direction would lower the risk of lead exposure to children at the school, private school or day nursery. O. Reg. 417/09, s. 6.

(5) The Director may amend or revoke a direction mentioned in subsection (1) by giving written notice of the amendment or revocation to the operator of the school, private school or day nursery. O. Reg. 417/09, s. 6.

(6) If the Director revokes a direction mentioned in subsection (1), subsection (1) ceases to apply in respect of the operator of the school, private school or day nursery. O. Reg. 417/09, s. 6.

(7) On or before the second anniversary of the giving of a direction mentioned in subsection (1), the Director shall review the direction and its implementation for the purposes of determining,

(a) whether the direction continues to adequately address the risk of lead exposure to children at the school, private school or day nursery; and

(b) whether the operator of the school, private school or day nursery is implementing and complying with the direction. O. Reg. 417/09, s. 6.

Reporting of test results

6. (0.1) This section applies if a laboratory conducts a test of a water sample taken in accordance with paragraphs 2.1 to 12 of subsection 5 (2) and subsections 5 (2.1) to (4) or in accordance with section 5.1, either during a period specified in paragraph 1 or 2 of subsection 5 (2) or during any other period. O. Reg. 417/09, s. 7 (1).

(1) If a laboratory conducts a test of a water sample mentioned in subsection (0.1) and the result of the test exceeds any of the standards prescribed by Schedule 2 to Ontario Regulation 169/03 (Ontario Drinking Water Quality Standards) made under the Act, the laboratory shall, within 24 hours after the result is authorized pursuant to subsection 12 (1) or paragraph 4 of subsection 12.0.1 (3) of Ontario Regulation 248/03 (Drinking Water Testing Services) made under the Act, report the result in writing to,

(a) the operator of the school, private school or day nursery;

(b) the medical officer of health; and

(c) the Ministry’s Spills Action Centre.

(d), (e) Revoked: O. Reg. 400/07, s. 5 (1).

O. Reg. 243/07, s. 6 (1); O. Reg. 400/07, s. 5 (1); O. Reg. 417/09, s. 7 (2).

(2) A report required by subsection (1) shall specify the result that requires the report and the standard referred to in subsection (1) that the result exceeds. O. Reg. 417/09, s. 7 (3).

(3) A report or a copy of a report required by this section may be delivered personally or sent by fax or by electronic mail. O. Reg. 400/07, s. 5 (2).

(4) Revoked: O. Reg. 417/09, s. 7 (4).

(5) Section 18 of the Act does not apply to the result of a test of a water sample mentioned in subsection (0.1). O. Reg. 243/07, s. 6 (5); O. Reg. 417/09, s. 7 (5).

(6) The operator of a school, private school or day nursery who receives a report under subsection (1) shall, within 24 hours after the report is received, give a report setting out the result specified in subsection (2) and the standard referred to in subsection (1) that the result exceeds to,

(a) the medical officer of health;

(b) the Ministry’s Spills Action Centre;

(c) the Ministry of Education, or any successor of that ministry, if the report relates to a school; and

(d) the Ministry of Children and Youth Services, or any successor of that ministry, if the report relates to a day nursery. O. Reg. 400/07, s. 5 (4); O. Reg. 417/09, s. 7 (6).

Corrective action

7. (1) If a report is made under section 6, the operator of the school, private school or day nursery shall take such steps as are directed by the medical officer of health. O. Reg. 243/07, s. 7.

(2) If a report is made under section 6 and the issue that gave rise to the report is resolved, the operator of the school, private school or day nursery shall, within seven days after the issue is resolved, give a written notice summarizing the actions taken and the results achieved to,

(a) the medical officer of health;

(b) the Ministry’s Spills Action Centre;

(c) the Ministry of Education, or any successor of that ministry, if the report relates to a school;

(d) the Ministry of Children and Youth Services, or any successor of that ministry, if the report relates to a day nursery; and

(e) if the report is in respect of a test of water samples taken under paragraph 5.3 of subsection 5 (2), the operator of every school, private school or day nursery that is relying on the same single set of samples. O. Reg. 417/09, s. 8.

Information and Records

Information to be available

8. (1) The operator of a school, private school or day nursery shall ensure that the following information is available for inspection by any member of the public during normal business hours without charge at the school, private school or day nursery:

1. A copy of every record made under section 3, 4, 4.1, 5 or 5.1.

2. A copy of every test result obtained in respect of a test required under section 5, 5.1 or an order.

3. A copy of every test result in respect of which a report was required under section 6.

3.1 A copy of every director’s direction given under section 4.1, subsection 5 (2.2) and section 5.1.

4. A copy of this Regulation. O. Reg. 243/07, s. 8 (1); O. Reg. 417/09, s. 9 (1-3).

(2) Paragraphs 2 and 3 of subsection (1) do not apply to a test result until the day after it comes into the possession of the operator of the school, private school or day nursery. O. Reg. 243/07, s. 8 (2).

(3) Paragraphs 1, 2 and 3 of subsection (1) do not apply to a record or test result that is more than two years old. O. Reg. 243/07, s. 8 (3).

(4) Paragraph 3.1 of subsection (1) does not apply to a director’s direction that is more than two years old. O. Reg. 417/09, s. 9 (4).

Records

9. (1) The operator of a school, private school or day nursery shall ensure that the following documents and other records are kept for at least six years:

1. Every record made under section 3, 4, 4.1, 5 or 5.1.

2. Every test result obtained in respect of a test required under section 5, 5.1 or an order.

3. Every test result in respect of which a report was required under section 6.

4. A copy of every director’s direction given under section 4.1, subsection 5 (2.2) and section 5.1.

5. A copy of every report provided or received under subparagraphs 5.3 iii, iv and v of subsection 5 (2). O. Reg. 243/07, s. 9 (1); O. Reg. 417/09, s. 10.

(2) If the Director or a provincial officer makes a request for a document or other record referred to in subsection (1), the operator of the school, private school or day nursery shall ensure that the document or other record is given to the Director or a provincial officer within such period as the Director or provincial officer may specify. O. Reg. 243/07, s. 9 (2).

Forms

10. (1) Where this Regulation requires or permits the giving or submission of a notice or report, other than a notice or report required to be given by the Director, the notice or report must be in a form provided by or approved by the Director. O. Reg. 417/09, s. 11.

(2) The Director may require that a document or other record that is given to the Director under this Regulation be given in an electronic format specified by the Director. O. Reg. 417/09, s. 11.

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