O. Reg. 442/95: GENERAL

Business Regulation Reform Act, 1994
Loi de 1994 portant réforme de la réglementation des enterprises

ONTARIO REGULATION 442/95

GENERAL

Historical version for the period July 29, 2011 to December 18, 2012.

Last amendment: O. Reg. 364/11.

This Regulation is made in English only.

Designation of Acts

1. The following Acts are designated for the purpose of the Act:

0.1 The Accessibility for Ontarians with Disabilities Act, 2005.

1. The Alcohol and Gaming Regulation and Public Protection Act, 1996.

1.1 The Business Corporations Act.

2. The Business Names Act.

3. The Clean Water Act, 2006.

3.1 The Corporations Act.

3.2 The Corporations Information Act.

4. The Corporations Tax Act.

5. The Electricity Act, 1998.

6. The Employer Health Tax Act.

7. The Employment Standards Act, 2000.

8. The Environmental Assessment Act.

9. The Environmental Bill of Rights, 1993.

10. The Environmental Protection Act.

10.1 The Extra-Provincial Corporations Act.

11. The Labour Relations Act, 1995.

11.1 The Limited Partnerships Act.

12. The Nutrient Management Act, 2002.

13. The Occupational Health and Safety Act.

14. The Ontario Water Resources Act.

14.1 The Partnerships Act.

15. The Pesticides Act.

16. The Private Career Colleges Act, 2005.

17. The Retail Sales Tax Act.

18. The Safe Drinking Water Act, 2002.

19. The Workplace Safety and Insurance Act, 1997. O. Reg. 260/10, s. 1; O. Reg. 124/11, s. 1; O. Reg. 364/11, s. 1.

Unified Form

2. (1) In accordance with this Regulation, a business may file a unified form with the Minister responsible for the administration of section 7 of the Act to,

(a) register a name or an amendment or cancellation of a registration under the Business Names Act;

(b) respond to a request for information made by the Minister of Finance under section 40 of the Employer Health Tax Act;

(c) apply under the Retail Sales Tax Act for a permit to transact business in Ontario as a vendor;

(d) comply with the requirements of section 75 of the Workplace Safety and Insurance Act, 1997; or

(e) record a change in information that is required to be filed under the Corporations Tax Act, the Employer Health Tax Act, or the Retail Sales Tax Act. O. Reg. 442/95, s. 2 (1); O. Reg. 25/03, s. 2 (1-3).

(2) Subject to subsections (3) and (4), a business that files a unified form in accordance with this Regulation is not required to,

(a) complete a form to register a name or an amendment or cancellation of a registration under the Business Names Act;

(b) complete an application to register with the Minister of Finance as a taxpayer liable to pay tax under the Employer Health Tax Act;

(c) complete an application under the Retail Sales Tax Act for a permit to transact business in Ontario as a vendor;

(d) comply with the requirements of section 75 of the Workplace Safety and Insurance Act, 1997; or

(e) complete a form to record a change in information filed under the Corporations Tax Act, the Employer Health Tax Act or the Retail Sales Tax Act. O. Reg. 442/95, s. 2 (2); O. Reg. 25/03, s. 2 (4-7).

(3) The Minister responsible for a designated Act other than the Workplace Safety and Insurance Act, 1997 may require a business that files a unified form in accordance with this Regulation to provide such additional information that the Minister requires for the purpose of filing under the designated Act. O. Reg. 442/95, s. 2 (3); O. Reg. 25/03, s. 2 (8).

(4) The Workplace Safety and Insurance Board may require a business that files a unified form in accordance with this Regulation to provide such additional information that the Board requires for the purposes of the Workplace Safety and Insurance Act, 1997. O. Reg. 25/03, s. 2 (9).

(5) A business that files a unified form to file under a designated Act shall include in the form,

(a) all information that the Minister responsible for the administration of section 7 of the Act specifies for the purpose of determining the designated Acts under which the filing is made; and

(b) the following information if it is required under the designated Act:

1. The legal name of the business and the name of the person, if any, filing on behalf of the business.

2. The name under which the business operates, if it is not the legal name of the business.

3. An indication whether the business is a sole proprietorship, general partnership, corporation or other type of ownership.

4. The name, home address and home telephone number of,

i. the sole proprietor, if the business is a sole proprietorship,

ii. the partners who are individuals, if the business is a partnership, and

iii. an officer, if the business is a corporation.

5. An indication whether the business has more than one business location.

6. The address of the principal place of business, the address of the head office and the mailing address of the business.

7. The telephone and fax number for the principal place of business of the business.

8. If the business is a corporation, its Ontario corporation number and the jurisdiction where it was incorporated.

9. The business number assigned to the business for the purpose of the Income Tax Act (Canada) and the Excise Tax Act (Canada).

10. The date on which the business started operating.

11. If the business has purchased another business before filing, the name under which the other business operated.

12. If the business is seasonal, the periods during which it operates.

13. The employer account number assigned to the business by the Minister of National Revenue (Canada).

14. The dates on which the employees and contractors of the business started work, the estimated annual gross payroll of the business and if the business is seasonal, the payroll periods.

15. An indication whether the business is an employer that,

i. does not ordinarily maintain a permanent establishment in Ontario but will establish a permanent establishment in Ontario for a period not exceeding 24 months, or

ii. contracts or does business with an employer described in subparagraph i.

16. If there has been a change in ownership of the business before the filing, the nature of the change.

17. If the business has an annual income of more than $40,000 and is a sole proprietorship or a general partnership,

i. the social insurance number of the sole proprietor or a partner, if any, who is an individual,

ii. the employer health tax number of the business if it has been assigned, and

iii. the primary source of income of the business.

18. The business activity, including a description of the products and services to be sold and whether the business will be operated on a full-time or part-time basis.

19. The business identification number assigned to the registration for the purposes of the Business Names Act. O. Reg. 442/95, s. 2 (5); O. Reg. 25/03, s. 2 (10).

(6) A business that files a unified form to file under a designated Act is responsible for the accuracy and completeness of the information contained in the form. O. Reg. 442/95, s. 2 (6).

(7) If a business files a unified form but is not required to file under a designated Act,

(a) the business is not required to set out the information related to the designated Act; and

(b) the Minister responsible for the administration of section 7 of the Act may omit the information related to the designated Act from any document or report or copy of them concerning the filing. O. Reg. 442/95, s. 2 (7).

(8) Despite subsection (5), the Minister responsible for the administration of section 7 of the Act may accept for filing a form that does not comply with the requirements of that subsection, but the business shall be deemed not to have complied with that subsection until all of the requirements are satisfied. O. Reg. 442/95, s. 2 (8).

Filing under the Private Career Colleges Act

2.1 (1) In accordance with this Regulation, a business may file the following forms and information with the Minister responsible for the administration of section 7 of the Act for the purposes of the Private Career Colleges Act:

1. Initial application for registration to operate a private career college.

2. Application for registration to operate a private career college.

3. Re-registration to operate a private career college.

4. Notification of change of college location.

5. Application for registration of a new program.

6. Request for program reapproval. O. Reg. 185/05, s. 2.

(2) An initial application for registration to operate a private career college shall include the following information:

1. The name of the legal entity applying to be registered as a proposed private career college.

2. The name under which the proposed private career college will carry on business.

3. The business identification number assigned to the proposed private career college’s name, if the name is registered under the Business Names Act.

4. An indication as to whether the proposed private career college will be a branch or franchise of an existing registered private career college.

5. An indication as to whether the legal entity applying to be registered as a proposed private career college is a sole proprietorship, a partnership or a corporation.

6. If the legal entity applying to be registered as a proposed private career college is a corporation,

i. the Ontario corporation number assigned to it by the Ministry of Consumer and Business Services,

ii. the federal corporation number assigned to it by the Canada Revenue Agency,

iii. an indication as to whether the corporation is entitled to offer its shares to the public, and

iv. an indication as to whether any of its shares are held for the benefit of another person.

7. The names of the programs for which the proposed private career college will apply for registration.

8. The names of all applicants, including,

i. in the case of a sole proprietorship, the name of the sole proprietor,

ii. in the case of a partnership, the names of all partners in the partnership, and

iii. in the case of a corporation, the names of all officers and directors of the corporation.

9. The name, address, telephone number, e-mail address, and fax number, if any, of a contact person. O. Reg. 185/05, s. 2.

(3) An application for registration to operate a private career college shall include the following information:

1. The name of the private career college, including the name under which the college will be carrying on business as well as,

i. in the case of a sole proprietorship, the sole proprietor’s individual name,

ii. in the case of a partnership, the firm name and the names of all of the partners, and

iii. in the case of a corporation, the incorporated name.

2. The full street address, telephone number, e-mail address, and fax number and website address, if any, of the private career college.

3. The mailing address of the private career college, if different from the full street address required by paragraph 2.

4. Information on each registered location of the private career college, including ownership of the premises.

5. The name, telephone, and cell phone and pager numbers, if any, of the campus director for each registered location of the private career college.

6. A list of the courses and programs the private career college intends to register.

7. Financial information regarding the private career college, including information on the college’s financial security, such as projected gross tuition revenues, the amount of financial security required to be deposited with the Superintendent of private career colleges appointed under the Private Career Colleges Act, the type and amount of a financial bond and, where applicable, the name of the surety company.

8. An indication that the applicant or a person authorized by the applicant certifies that all information provided in the application and any attachments is accurate. O. Reg. 185/05, s. 2.

(4) The following information shall be filed for the purposes of a re-registration to operate a private career college:

1. The total student enrolment in all registered programs for the 12-month period ending June 30 of the year immediately preceding the year in which the information for re-registration is filed.

2. Current financial information regarding the private career college, including information on tuition revenue for bonding purposes and a statement of revenue and expenditure.

3. Any other changes to information previously filed, including an indication as to whether any listed courses or programs are not intended to be offered in the current year.

4. An indication that the applicant or a person authorized by the applicant certifies that all filed information is current, including information filed for the purposes of re-registration. O. Reg. 185/05, s. 2.

(5) A notification of change for college location shall include the following information:

1. The name of the private career college.

2. The name and telephone number of a contact person.

3. The full street address of the private career college’s new location.

4. The date on which the private career college is scheduled to move to the new location. O. Reg. 185/05, s. 2.

(6) An application for registration of a new program shall include the following information:

1. The name and full street address of the private career college.

2. The name, position and telephone number of the person responsible for the program’s development.

3. The title of the program.

4. The occupation or occupations to which the program is directed and the occupational classification code for each occupation.

5. The language of instruction for the program.

6. The main method or methods of program delivery.

7. The format of the program.

8. The length of the program.

9. Enrolment information for the program.

10. Entrance requirements for the program.

11. Fees for the program. O. Reg. 185/05, s. 2.

(7) A request for program reapproval shall include the following information:

1. The name of the private career college and, if applicable, the branch or campus at which the program is being delivered.

2. The name, position and telephone number of a contact person.

3. The current title of the program.

4. An indication as to whether there is a change in,

i. the title of the program and, if applicable, a proposed new title and reason for the change, or

ii. the length of a program and, if applicable, the current and proposed new lengths and reason for the change.

5. Fees for the program. O. Reg. 185/05, s. 2.

(8) The Superintendent of private career colleges appointed under section 2 of the Private Career Colleges Act may require a business that files a form or information under the Private Career Colleges Act in accordance with this Regulation to provide such additional information that the Superintendent requires for the purposes of filing under that Act. O. Reg. 185/05, s. 2.

Filing Format

3. (1) A business may file a unified form or a form or information under section 2.1 in an electronic format to file under a designated Act if,

(a) the Minister responsible for the administration of section 10 of the Act has approved the electronic format of the form; and

(b) the business enters the form by direct electronic transmission into a system and at a place approved by the Minister. O. Reg. 442/95, s. 3 (1); O. Reg. 185/05, s. 3 (1).

(2) A business that files a unified form or a form or information under section 2.1 in an electronic format under subsection (1) is not required to sign the form by electronic signature or by signature copied or reproduced in any other manner. O. Reg. 442/95, s. 3 (2); O. Reg. 185/05, s. 3 (2).

(3) The Minister responsible for the administration of section 10 of the Act may authorize the discontinuance or destruction of any paper, microfilm or other copies of information that a business has filed under the Act or a designated Act if the Minister or the Minister responsible for the administration of a designated Act who is authorized to receive the information has created an electronic record of it. O. Reg. 442/95, s. 3 (3).

Business Identifier

4. (1) The Minister responsible for the administration of section 8 of the Act may require a business to use the business number assigned to it by the Minister of National Revenue (Canada) for the purpose of the Income Tax Act (Canada) and the Excise Tax Act (Canada) if the business,

(a) files a form to file under a designated Act; or

(b) inquires about a record of a filing under a designated Act. O. Reg. 442/95, s. 4 (1).

(2) If a business does not have a business number required by subsection (1) when it files a form to file under a designated Act, the Minister responsible for the administration of section 8 of the Act shall,

(a) request a number from the Minister of National Revenue (Canada); or

(b) if authorized to do so by the Minister of National Revenue (Canada), assign a number in the manner prescribed by the Minister of National Revenue (Canada). O. Reg. 442/95, s. 4 (2).

(3) If a business has a business number under this section and files a form to file under a designated Act other than the Workplace Safety and Insurance Act, 1997, the Minister responsible for the designated Act may discontinue any other system of business identification for the filing of the business under a designated Act other than the Workplace Safety and Insurance Act, 1997. O. Reg. 442/95, s. 4 (3); O. Reg. 25/03, s. 3 (1).

(4) If a business has a business number under this section and files a form to file under the Workplace Safety and Insurance Act, 1997, the Workplace Safety and Insurance Board may discontinue any other system of business identification for the filing of the business under that Act. O. Reg. 25/03, s. 3 (2).

Disclosure of Tax Information

5. (1) The Minister responsible for the administration of section 7 of the Act who receives tax information in respect of a business that files a unified form to file under a designated Act shall not disclose the information to any person other than the Minister of Finance, the Minister of National Revenue (Canada) or the business. O. Reg. 442/95, s. 5 (1).

(2) In subsection (1),

“tax information” means information in respect of a business that is required solely for the purpose of the Corporations Tax Act, the Employer Health Tax Act, the Retail Sales Tax Act or all of them. O. Reg. 25/03, s. 4.

Compensation

6. No compensation is payable under section 16 of the Act in respect of any matter pertaining to the Workplace Safety and Insurance Act, 1997. O. Reg. 442/95, s. 6; O. Reg. 25/03, s. 5.

Business Information

7. The following information is prescribed for the purposes of clause (i) of the definition of “business information” in subsection 8.1 (1) of the Act:

1. The address of the head office of the business, if different from the mailing address of the business, and if applicable, the address of every other location at which the business operates.

2. The name, phone number and mailing address of the person or persons designated by the business for the purpose of receiving communications and correspondence on behalf of the business, and whether the preferred language of communication is English or French.

3. A description of the business activities of the business, including a description of any products or services sold.

4. Any business identifier assigned to the business under a system of business identification established under the following Acts:

i. Corporations Tax Act.

ii. Electricity Act, 1998.

iii. Employer Health Tax Act.

iv. Fuel Tax Act.

v. Gasoline Tax Act.

vi. Land Transfer Tax Act.

vii. Mining Tax Act.

viii. Race Tracks Tax Act.

ix. Retail Sales Tax Act.

x. Tobacco Tax Act. O. Reg. 276/07, s. 1.

8. (1) The following persons may, upon request of the Minister responsible for the administration of section 8.1 of the Act, apply in writing to the Minister to collect business information received by the Minister under clause 8.1 (3) (a) of the Act:

1. A Minister of another Ministry of the Government of Ontario, or his or her delegate.

2. The chair or chief executive officer of an agency, board or commission established under an Act of Ontario.

3. The Public Guardian and Trustee.

4. The chair or chief executive officer of an administrative authority designated under subsection 3 (2) of the Safety and Consumer Statutes Administration Act, 1996. O. Reg. 240/09, s. 2.

(2) The Minister responsible for the administration of section 8.1 of the Act shall disclose the business information to the following persons if the Minister is satisfied that the collection and use of the information by those persons is necessary for the following purposes, and those persons may collect and use the information for the same purposes:

1. In the case of an application under paragraph 1 of subsection (1), to the Minister of the other Ministry, his or her delegate, or a person employed in the Ministry, for the administration of a statute or program for which the Minister is responsible.

2. In the case of an application under paragraph 2 of subsection (1), to the chair or chief executive officer of the agency, board or commission, or a person employed in the agency, board or commission, for the administration of,

i. a statute that the agency, board or commission is authorized to administer, or

ii. a program or service provided by the agency, board or commission.

3. In the case of an application under paragraph 3 of subsection (1), to the Public Guardian and Trustee, or a person employed in the Office of the Public Guardian and Trustee, for the administration of a program or service provided by the Public Guardian and Trustee.

4. In the case of an application under paragraph 4 of subsection (1), to the chair or chief executive officer of the administrative authority, or a person employed in the administrative authority, for the administration of a statute for which the administrative authority is designated. O. Reg. 240/09, s. 2.

(3) The Minister responsible for the administration of section 8.1 of the Act may, in writing, delegate any of his or her powers or duties under this section to the chief executive officer of ServiceOntario, subject to the limitations and conditions set out in the delegation. O. Reg. 240/09, s. 2.