Apply to be acknowledged as a governing body of auditors
Learn how to apply to become a governing body of auditors acknowledged by the Chief Prevention Officer.
Overview
If you are applying for a Chief Prevention Officer (CPO) employer recognition, you must ensure that the lead auditor you use to complete the third-party audit is certified by, registered and in good standard at the time the audit was conducted, including the date the audit was officially closed, with a certification body that is acceptable to the Ministry of Labour, Training and Skills Development’s Chief Prevention Officer.
The lead auditor must be certified and in good standing with either:
- a certification body accredited to ISO 17024 – Conformity assessment – General requirements for bodies operating certification of persons (ISO nbsp;17024), or
- a certification body acknowledged by the CPO as an acceptable governing body of auditors
We developed the following guideline to help you complete the Governing Body of Auditors application.
How to apply
Before you apply
If your organization is certified to ISO 17024 – Conformity assessment – General requirements for bodies operating certification of persons (ISO 17024) you don’t need to complete the Governing Body of Auditors application.
If your organization is not certified to ISO 17024, the CPO may acknowledge the certification process of a governing body that meets the requirements of section 3.2 of the CPO Employer Recognition Criteria – Governing Body of Auditors Requirements.
If you are applying to be considered for the CPO’s minimum requirements as a governing body of auditors, we encourage you to obtain a copy of the ISO 17024 standard for full details of the requirements and definitions of terms.
Apply
Step 1: create an applicant profile
Create a profile in the Application Portal
Step 2: download the application form
Download the governing body of auditors application form from within the Application Portal
Step 3: prepare and gather the documents you need to support your application
Please refer to the following document checklist:
- completed application form
- documented certification process for auditors
- documents referenced in application form that supports the certification process for auditors
Step 4: complete the application form
Complete the governing body of auditors application in full and save as a PDF with the file name: [Name of your organization] GB_Application_Signed [yyyy/mm/dd].
Handwritten forms will not be accepted.
You may either:
- sign the application using an electronic signature
- print and sign the completed employer recognition application, then scan the signed hard copy and save as a PDF with the file name: [Name of your organization]_GB.Application_Signed [yyyy/mm/dd].pdf
Fill in all sections of the application (in English or French) and sign all forms where needed. By signing the application, you verify that all your information is:
- complete
- accurate
- true
Only complete applications will be considered. The CPO will not issue a conditional acknowledgement.
Any false or misleading information, reference or documents will result in your application being rejected.
Learn how to complete the form
Note that the CPO may remove an organization’s Governing Body of Auditors status if the organization:
- has not submitted an annual report by the anniversary date of receiving governing body status
- fails to participate in a quality assurance review process requested by the CPO
- no longer meets CPO governing body requirements, or
- submits false information, references, attestations or forged documents to the ministry
Step 5: submit your application
Upload your application and other required documents to the Application Portal. Once you have uploaded all documents, click “submit” to submit your application. You will receive a confirmation email from the ministry with information on how to track your application progress.
Retain the originals for your records.
Your document may be submitted in English or French only. Failure to provide all required documents may result in the rejection of your application.
If you have any difficulty submitting your application package, please email SOSE@ontario.ca.
After you apply
Once you submit your application:
- the Ministry of Labour, Training and Skills Development will notify you by email or mail of your status
- you must notify the Ministry of Labour, Training and Skills Development of any changes, additional information and/or references. Changes may delay the processing time
How to complete the form
The information you provide in the application is collected under Section 7.6.4(1) of the Occupational Health and Safety Act. The process for the evaluation of that information is authorized under Section 7.6.1(1) of the Occupational Health and Safety Act.
This information is strictly confidential and will not be disclosed to any third parties or used for any other means unless authorized by law.
Section A: applicant information
1. Applicant contact information
This includes the following:
Canada Revenue Agency (CRA) registered business number
The business number (BN) is:
- a unique nine-digit registration number
- assigned to a business by the federal government
- identifies a business’ legal entity
- simplifies and streamlines the way business deal with federal, provincial and municipal governments
The Canada Revenue Agency (CRA) also issues 15-digit program numbers; see below for an example. Please include a 9-digit or 15-digit CRA number in your application.
Example: 123456789TR0001
- Registration number: 123456789
- Program identifier: TR
- Reference number/account: 0001
Ontario uses and collects the business number when interacting with businesses in the province.
Designated contact information
The application must include the information of a designated contact who is an employee of the organization.
2. Alternate contact information
Provide the information of a contact who can be reached in the event the ministry can’t reach the designated contact. This person must be authorized to act on behalf of your organization.
3. Certification
The designated contact and alternate contact are both required to read, understand and agree before signing this section.
Section B: attestation
1. Attestation
We use attestations as part of the Governing Body of Auditors application process to confirm, verify and provide evidence that you have met the criteria.
If you don’t complete this section, we cannot accept your application and the review process will be delayed.
Section C: governing body certification process
1. Program design
This section requires you to describe how your certification program meets Section 3.2 of the CPO Governing Body of Auditors Requirements.
2. Certification
Sign and date the form. If this section is not signed and dated, the application will not be processed.
Saving the application and supporting documents
Make sure you keep original versions for your records. When you save your documents to submit with the application, you must use the following standard naming protocols:
| Document | Save as |
|---|---|
| Governing Body of Auditors application signed (scanned with signatures) | [Name of your organization]_GB_Application_Signed [yyyy/mm/dd].pdf |
| Organization’s Certification Process Documents | [Name of your organization]_[Name of document]_[yyyy/mm/dd].pdf |
Contact us
Contact the Ministry of Labour, Training and Skills Development’s Prevention Office by:
Phone:
Mail:
Ministry of Labour, Training and Skills Development’s Prevention Office
400 University Avenue 7th floor
Toronto, Ontario
M7A 1T7