Policy Statement


Application and Scope


Mandatory Requirements




For the purpose of this policy, and in accordance with the Occupational Health and Safety Act (OHSA) and other legislation, these terms have the following meaning:

Accessibility for Ontarians with Disabilities Act, Integrated Accessibility Standards S.O. 2005, c.11 develops, implements and enforces accessibility standards in order to achieve accessibility for Ontarians with disabilities with respect to goods, services, facilities, accommodation, employment, buildings, structures and premises on or before January 1, 2025.

Annual Review: An annual review by the employer of its occupational health and safety policy in compliance with section 25(2)(j) of the OHSA.

Building Code Act (BCA), S.O. 1992, c.23: The Act which sets out the minimum provisions respecting the safety of buildings with reference to public health, fire protection and structural sufficiency.

Competent/Qualified Person: An individual, who, because of knowledge, training and experience, is qualified to safely and properly perform a specified duty.

Constructor: A person who undertakes a project for the owner and includes an owner who undertakes all or part of a project by himself or by more than one employer as defined and/or limited by Statute or Regulation.

Emergency: Actual or potential danger where the loss of human life or property is imminent and where immediate response is required to reduce the risk and the probable consequences of an incident.

Employee: A public servant appointed under Part III of the PSOA, 2006 (including Minister’s staff), deputy ministers, chairs of Commission public bodies and prescribed PSC delegates of CPBs.

Employer: has the same meaning as defined in s.1 of OHSA and means “a person who employs one or more workers or contracts for the services of one or more workers and includes a contractor or subcontractor who performs work or supplies services and a contractor or subcontractor who undertakes with an owner, constructor, contractor or subcontractor to perform work or supply services.”

Fire Protection and Prevention Act (FPPA) S.O. 1997, c.4 regulates fire protection services, inspections, enforcement and employment and labour relations conditions for firefighters.

First Aid: Treatment to sustain life, to prevent a condition from becoming worse and to promote recovery.

First Aid Requirements R.R.O. 1990, Reg. 1101 under the Workplace Safety and Insurance Act, 1997 sets minimum requirements for employers to provide first aid stations, rooms, and equipment.

Hazard: A condition or behavior that has the potential to cause injury or loss. Hazards may be physical, chemical, biological or psychological.

Hazard Assessment: A process used to identify the health and safety hazards and evaluate the risk associated with job tasks.

Hazard Controls: measures designed to eliminate or reduce the risks of hazards and evaluate the risk associated with job tasks.

Health and Safety Representative: A health and safety representative selected under the OHSA.

Incident: An undesired, unplanned, unexpected event that results in, or has the potential to result in, physical harm to a person or damage to property (with or without loss).

Joint Health and Safety Committee: A committee as constituted under the OHSA.

Manager: An individual to whom human resource management powers, duties or functions have been delegated, including hiring and terminating. In the case of Commission public bodies, includes the person to whom any of the Public Service Commission’s powers, duties and functions has been delegated under subsection 44(4) of Public Service of Ontario Act, 2006 other than the deputy or a chair.

Occupational Health and Safety Act (OHSA) R.S.O. 1990, c.0.1 and its regulations (i.e. including Industrial Establishments, Health Care and Residential Facilities, Construction Projects, Designated Substances, Workplace Hazardous Materials Information System) state legislative obligations to protect workers, set out role and responsibilities for all parties, and outline enforcement and penalties for unsafe working conditions and practices.

Occupier: A person who is in physical possession of premises, or a person who has responsibility for, and control over, the condition of premises, the activities conducted on the premises or the persons allowed to enter the premises.

Occupier’s Liability Act, R.S.O. 1990, c. O.2: legislation specifying that an occupier of premises owes a duty to take such care as in all the circumstances of the case is reasonable to see that persons entering on the premises, and property brought on the premises by those persons are reasonably safe while on the premises.

Ontario Fire Code, O. Reg. 213/07: The fire code established under Part IV of the Fire Protection and Prevention Act, S.O. 1997, c.4 that governs fire safety standards for equipment, systems, buildings, structures, land and premises including regulations.

Owner: has the same meaning as defined in s.1 of OHSA and “includes a trustee, receiver, mortgagee in possession, tenant, lessee, or occupier of any lands or premises used or to be used as a workplace, and a person who acts for or on behalf of an owner as an agent or delegate.”

Personal Protective Equipment (PPE): is used to reduce the employee’s exposure to a hazard. This includes such items as hardhats, gloves, safety eyewear, safety footwear, fall arrest equipment, respirators, hearing protection, among many others.

Public Servant: A person appointed under Part III of the PSOA, 2006.

Risk: Chance or possibility of danger, loss, injury, or other adverse consequences.

Safe Work Procedure/Safe Work Practice: Written, step-by-step instruction required to safely perform a task from beginning to end, including the use of tools and operation of equipment.

Smoke-Free Ontario Act, S.O. 1994, c.10: Legislation which prohibits tobacco smoking and the holding of lighted tobacco in enclosed workplaces and enclosed public places.

Supervisor: A person who has charge of a workplace or authority over a worker as defined in s.1 of the OHSA.

Worker: has the same meaning as defined in s.1 of OHSA and means “any of the following, but does not include an inmate of a correctional institution or like institution or facility who participates inside the institution or facility in a work project or rehabilitation program;

  1. A person who performs work or supplies services for monetary compensation.
  2. A secondary school student who performs work or supplies services for no monetary compensation under a work experience program authorized by the school board that operates the school in which the student is enrolled.
  3. A person who performs work or supplies services for no monetary compensation under a program approved by a college of applied arts and technology, university, private career college or other post-secondary institution.
  4. Such other persons as may be prescribed who perform work or supply services to an employer for no monetary compensation.”

Workplace: has the same meaning as defined in s.1 of OHSA and means “any land, premises, location or thing at, upon, in or near which a worker works.”

Workplace Parties: includes employees and other workers, managers/supervisors, contractors, bargaining agents, joint health and safety committees, health and safety representatives, deputy ministers.

Workplace Safety and Insurance Act: S.O. 1997, c.16, Schedule A sets out the statutory regime for providing compensation and benefits for work-related injuries and occupational diseases.