Submission of Claims for Surgical Procedures — Common situations where manual review required
Education and Prevention Committee Billing Briefs
Education and Prevention Committee (EPC) Billing Briefs are prepared jointly by the Ministry of Health (MOH) and the Ontario Medical Association (OMA) to provide general advice and guidance to physicians on billing matters.
Date Issued: February 17, 2023
Date Updated: February 23, 2023
Note that when additional documentation (requested by the MOH) is submitted, the claim must be re-submitted at the same time:
- Duplicate service code claimed for same patient, same date.
- Claim resubmitted with a requested operative report.
- Explanation from operating surgeon substantiating need for two surgical assistants.
- Explanation from operating surgeon to substantiate claim for M400B assistant fee when no basic fee is listed.
- Specific services which you want to be manually reviewed by the MOH.
- Out-of-province referring provider information.
Multiple Procedural Fee Schedule Codes
- Surgeons may wish to provide the operative procedure note as well as other documents that may facilitate adjudication of complex procedures where multiple Schedule of Benefits-Physician Services (Schedule ) fee schedule codes are claimed. For example, a copy of the Operating Room nursing record to document surgical start/stop times for time-based billing such as R993 etc.
- For particularly complex or unusual procedures, some surgeons provide a cover letter or annotate the operative procedure note to indicate the portions of the procedure that correspond to specific fee codes.
- Providing full documentation with claim submission minimizes delays in adjudication and payment of claims.
Common concerns that may lead to payment delays or denials
Lack of supporting information for specific fee codes such as (but not limited to):
- Trauma premium (E420)-timeframe related to trauma and correctly calculated Injury Severity Score (ISS) score.
- Acute spinal cord injury premium (E383)-requires timeframe of weakness and American Spinal Injury Association (ASIA) score.
- Morbid obesity premium (E676)-requires documentation of patient Body Mass Index (BMI).
- Start/stop times for time-based fee codes (example, R226, R691/R692/R693, R698, surgical assistant claims during 2-surgeon procedures, complex laceration repair, etc.).
- Advancement/rotation/transposition/Z-plasty flaps-requires size of flap and clear description of type of flap performed.
- Laceration repair or scar reconstruction-requires documentation of length of laceration or scar when relevant repair/reconstruction fee codes claimed.
Unbundling of surgical fee codes
- The surgical benefit includes the generally accepted surgical components of the procedure.
- Unbundling occurs when one or more fee codes are claimed that are a generally accepted component of a surgical procedure performed are claimed in addition to or instead of the fee code for the procedure.
- Please note: physicians are expected to claim the most appropriate fee code for a procedure if described in the Schedule rather than claiming a separate fee code for each constituent element of the procedure.
- The purpose of each service provided as part of the procedure will be examined to determine if that service was a constituent element of the procedure. For example, consider whether the procedure could have been performed without the element. If the answer is no, then that element should not be claimed using a separate fee code even if a fee code exists.
- The surgical benefit includes the generally accepted surgical components of the procedure.
|Examples||Incorrect claim||Correct claim||Explanation|
|Anterior resection/ proctosigmoidectomy||S213A + S312A||S213A||A laparotomy (S312A) is a component of a bowel resection therefore this is included in S213A|
|Total knee arthroplasty||R441A + R412A||R441A||Arthrotomy (R412A) is a component of a total knee arthroplasty therefore this is included in R441A. Note also that the benefit for total joint replacement also includes denervation of the joint, all tenotomies and division and repair of muscle.|
|Umbilical hernia repair performed at the same time as another abdominal surgery||S332A||E764A||The E- code should be used unless the umbilical hernia repair is a stand-alone procedure|
|Reconstruction of pseudoarthrosis of radius||R323A + E551A (or any other bone graft fee code) + F033A||R323A||The Surgical Preamble says that the benefit for obtaining a bone graft (E551A in this case) is not to be claimed in cases of pseudoarthrosis repair, fusions or for listings in which bone grafting is included. Additionally, if pseudoarthrosis repair involves fracture stabilization by plate/screws or other internal fixation, this is also included in the pseudoarthrosis fee code and may not be claimed using a FSC for fracture fixation (such as F033A).|
|Claw toe reconstruction||R471A + R557A||R430A||R430A includes the elements of interphalangeal arthrodesis (R471A) and tendon lengthening (R557A) as well as any associated arthrotomy, debridement or synovectomy.|
|Nerve block for procedural anesthesia||G224A||Nil||When a nerve block is used for procedural anesthesia, it is considered a component of the surgical fee codes and may not be claimed as G224A even if the block provides postoperative analgesia.|
|Arthroscopy performed solely to visualize joint surfaces during open reduction and internal fixation of related fracture or dislocation||R688A + F077A||F077A||Arthroscopy is a component of F077A when performed purely for visualization.|
|Cystoscopy performed following total abdominal hysterectomy to exclude iatrogenic injury||Z606A + S757A||S757A||Cystoscopy is a component of S757A when performed for the purpose described.|
Claiming for repair of iatrogenic complications
The listed benefit for a procedure normally includes repair of any iatrogenic complications occurring during the course of the surgery performed by the same surgeon.
- Repair of a dural tear that occurs during spinal decompression is considered a component of the decompression and may not be claimed as E382.
- Open reduction and internal fixation of a femoral fracture that occurs during a primary total hip arthroplasty is considered a component of R440 and may not be claimed as F096.
- Division of a nerve (intentional or unintentional) as part of dissection and subsequent repair of nerve.
Fee codes claimed that are not supported by the operative record submitted
- Fee code claimed that is not described in the operative procedure note or that does not meet the requirements of the Schedule description.
|Examples||Incorrect claim||Why the fee codes do not apply|
Bone from femoral head removed at time of total hip arthroplasty used as bone graft during same procedure
|R440A + E552A||R440A|
Bone harvest fee codes (E551A and E552A) are not applicable for the re-use of bone excised as part of another procedure being claimed (such as total hip arthroplasty).
Use of allograft bone during total hip arthroplasty
|R440A + R200A||R440A + E553A|
R200A is a fee code for the harvest of cadaveric bone from an organ donor, it is not eligible for payment for the use of allograft bone during another procedure. The use of allograft (bone bank) bone during a procedure should be claimed as E553A.
Infiltration of local anesthetic around the wound at the end of a procedure
|G224A||Nil||Infiltration of local anesthetic is included in all surgical fee codes and does not constitute G224. G224 is defined as follows:|
Large pedicle flap
Application of a vacuum-assisted (VAC) dressing
Spinal fusion from L1-L3
|E370A + (E366A x 2)||E370A + E366A|
Large bowel resection/anastomosis-medical record does not support mechanical obstruction
Tubal ligation performed for the purpose of sterilization at the time of c-section
|S741A + P018A|
ORS738A + P018A
Claiming for an assessment or consultation on the day of surgery
- A visit on the same day prior to surgery is included in the surgical fee unless it constitutes the major pre-operative visit.
- The major pre-operative visit is defined as the consultation or assessment fee which may be claimed when the decision to operate is made and the operation is scheduled, regardless of the time interval between the major pre-operative visit and surgery.
Adjudication; Manual Review; OHIP Claims; OHIP Payment; Surgery
If you have any billing or claims submission inquiries, please contact the Inquiry Services, Service Support Contact Centre (SSCC) by email or by calling
To provide feedback on EPC Billing Briefs, or to suggest topics for future EPC Billing Briefs, send an email to the attention of the joint MOH/OMA Education and Prevention Committee.
The Ministry of Health (MOH) and the Ontario Medical Association (OMA) have jointly prepared this educational resource to provide general advice and guidance to physicians on specific billing matters.
Note: This document is technical in nature and is available in English only due to its limited targeted audience. This publication has been exempted from translation under the French Language Services Act. For questions or support regarding this document, please contact the Service Support Contact Centre (SSCC) by email or by calling
Remarque : Ce document est de nature technique et est disponible en anglais uniquement en raison de son public cible limité. Ce document a été exempté de la traduction en vertu de la Loi sur les services en français. Pour toute question ou de l’aide concernant ce document, veuillez contacter Les Services de renseignements, Centre de contact pour le soutien des services par courriel ou en téléphonant le