Overview

If your heavy commercial vehicle licence plate sticker expired at any point during the extension period from March 1, 2020, to December 31, 2021, we may contact you to pay outstanding renewal fees.

To provide financial relief to owners of heavy commercial vehicles, including buses and farm vehicles, we are offering payment plan options. You can

  • request to pay your renewal fees either in:
    • a lump sum
    • quarterly, semi-annual or annual installments over a period of up to 24 months, ending December 31, 2023
  • apply for an exemption from renewal fees for any vehicle that was not operating during the extension period

Estimate your renewal fees using the validation fee calculator.

Apply online

Submit your application by December 31, 2022.

Before you apply

Step 1: ensure your address is up to date

If your address is not up to date, you must:

  1. visit a ServiceOntario centre to update your address
  2. contact the Ministry of Transportation at HCV@ontario.ca or by calling call 1-877-408-2495 once you’ve updated your address with ServiceOntario to notify us of the change

If you do not update your address, all invoices will be mailed to the address currently on file (the same address your letter was sent to).

Step 2: gather the required information and documents

You will receive a letter in the mail with your unique PIN code. Some drivers will receive a separate letter providing your registrant identification number (RIN). You need the PIN and RIN to complete your application.

To complete your application, you will need:;

  • your registrant identification number (RIN)
  • your unique PIN code
  • a valid email address and telephone number
  • your Canada Revenue Agency (CRA) Business Number, if applicable
  • current odometer reading for any vehicle(s) declared as non-operational
  • supporting documentation to prove non-operation, if applicable (please see the section below for more information about declaring vehicles as non-operational)
  • if the vehicle(s) is registered to a company, an authorized signatory for the company must complete the application

Declare vehicle(s) that were not operating during the extension period

If you did not operate your vehicle(s) for one or more months during the extension period, you may apply for an exemption from the outstanding renewal fee by submitting a Declaration of Non-Operation.

After you submit your application, your fees may be adjusted for the months your vehicles were not operating.

Apply for an exemption

To complete the online application, you will have to select one of the following options:

  1. All of my vehicles were operating during the extension period.
  2. Some of my vehicles were operating during the extension period.
  3. None of my vehicles were operating during the extension period.

If you declare that some or none of your vehicles were operating during the extension period, you must supply supporting documentation and may be subject to an audit at your facilities.

Your supporting documentation must show the beginning and end of the period the vehicle wasn’t operating and reflect the total number of months (for example "June 1, 2020 - December 31, 2020, seven months").

Examples of accepted supporting documents include:

  • electronic logging device (ELD) reports
  • annual inspection certificates
  • travel/fuel logs
  • maintenance records
  • financial reports showing zero revenue and payroll records in addition to an attestation from the company or individual explaining the financial records and how they are linked to the vehicle(s) claimed to be non-operational

We can consider other documentation if it indicates the beginning and end of the period of non-operation.

If you received a letter and already paid your renewal fees during the COVID-19 extension period, please contact us at HCV@ontario.ca or call 1-877-408-2495 so that your record is updated accordingly.

International Registration Plan (IRP) carriers

Carriers who are registered in the International Registration Plan had the opportunity to access the Deferred Payment Plan between September 1, 2021 and December 31, 2021.

If you applied for the Deferred Payment Plan you will receive an email about how and when to make payments in early 2022.

Contact us

For all other inquiries and information about the Deferred Payment Plan, please contact us at HCV@ontario.ca or call 1-877-408-2495.