Overview

In Ontario, the installation and use of X-ray sources is regulated, in part, by Regulation 861 – X-ray Safety under the Occupational Health and Safety Act.

If you are an employer planning to use an X-ray source in your workplace, you must register and receive approval from the Radiation Protection Service (RPS) before installing and using:

  • a new X-ray source in a permanent location
  • an X-ray source that is designed for portable or mobile use, that is regularly installed or used in one location

You must register whether you acquire the X-ray source by purchasing, leasing or borrowing.

How to register

To register your X-ray source with the RPS, you’ll need to:

When you complete the application form, make sure you correctly identify the X-ray source make and model. This will help avoid delays in approving your application.

Plan location drawings

Your plan location drawings must:

  • have the name of the applicant and address of the X-ray source
  • be legible and of a scale not less than 1:100
  • indicate north
  • show the proposed location of the X-ray source and, if applicable, its range of motion
  • show the proposed location of the X-ray control panel if it is in a different location than the X-ray source
  • indicate the use of the rooms and areas that are beside, below and above the location of the X-ray source
  • indicate the type and thickness of any shielding that is installed or will be installed on the boundaries of the proposed location
  • indicate the type and location of warning lights, interlocks, cut-off switches and any other safety devices

You can submit your plan location drawings electronically by email or in hard copy by mail. Email is preferred.

  • Electronic drawings: submit a PDF file that is fully legible and to scale when printed on paper no larger than letter size (8 ½” × 11”).
  • Hard copy drawings: the plans can be computer generated, hand drawn or copied from pre-existing drawings (such as construction blueprints). The plans must be legible, drawn to scale and in ink. Submit two copies when submitting by mail.

Optional information to include

These items are not mandatory to include with your application, but including them could help us approve your application more quickly:

  • Technical information from the X-ray manufacturer, such as a brochure.
  • Scatter radiation data provided by the manufacturer or appropriate third-party (for cabinet X-ray sources and some other X-ray sources).
  • Radiation shielding calculations for each barrier. This is not necessary for cabinet X-ray sources that meet the requirements of section 17 of Regulation 861 – X-ray Safety.

We strongly recommend that you submit full radiation shielding calculations. This will expedite our review of your plan location drawings and ensure that the appropriate amount of shielding will be installed in your X-ray room.

We also recommend that you verify the qualifications of any agent that you hire, including whether they have the expertise to perform shielding calculations.

Submit your application

You can submit your application by email or mail.

Email

Email your application form and plan location drawings to RadiationProtection@Ontario.ca. Include the name of your workplace in the subject line.

Mail

You can mail your application and plan location drawings to:

Radiation Protection Service
Ontario Ministry of Labour, Training and Skills Development
81A Resources Road
Toronto, Ontario
M9P 3T1

Review timelines and next steps

You will receive an email acknowledging the receipt of your application. It will be placed in a queue for review and approval.

The response time will vary depending on your application being complete and the overall volume of applications.

You will receive another email when your application is approved.

The email will contain the floor plan with acceptance information, including the technical factors that were used to evaluate the installation.

Keep a copy of this email onsite as part of your facility’s records. Ministry of Labour, Training and Skills Development (MLTSD) radiation protection inspectors will ask to see a copy during a workplace inspection.

If your application is incomplete or inaccurate, a reviewer will contact you. You may need to resubmit your application, which will extend the time required to approve your application.

When to update your application

You must update and resubmit your application if:

  • your X-ray source changes ownership
  • there is a change to your contact information
  • there are changes to the original installation that could result in increased radiation exposure for an employee

Examples of changes that could result in an increase in radiation exposure include, but are not limited to:

  • replacing or upgrading an existing X-ray source with a new unit, such as replacing a conventional film X-ray source with a digital unit
  • increasing the frequency or workload of the X-ray source beyond the value accepted in the original application, such as increasing the number of X-rays taken per week
  • making changes to a space adjacent to the X-ray room, horizontally or vertically, that would alter its use or increase its occupancy. An example is converting a storage room to a reception area
  • making any changes to the walls of the X-ray room
  • making any changes to the shielding in or around the X-ray room or the X-ray source
  • any other work, such as service work or repair that requires a change to the installation of an existing X-ray source

You do not need to resubmit an application if you are performing routine maintenance procedures for proper unit operation, using original equipment manufacturer (OEM) parts.

If you are only updating your application to notify us of a change to your contact information, you do not need to resubmit the plan location drawings.

The X-ray source must not be installed or modified before you receive written approval from the RPS.

Contact us

Radiation Protection Service
Ontario Ministry of Labour, Training and Skills Development
81A Resources Road
Toronto, Ontario
M9P 3T1

General inquiries and specific questions can be directed to:

Toronto: 416-235-5922
Toll-free: 1-888-999-3921
RadiationProtection@ontario.ca

Disclaimer: This guidance does not replace the Occupational Health and Safety Act (OHSA) and its regulations and should not be used as or considered legal advice. Health and safety inspectors apply the law based on the facts in the workplace.

Updated: July 06, 2021
Published: June 04, 2020