2012-01 Condominium Cross Reference Improvements

Bulletin information:

Issue Date: February 17, 2012
Legislation: Land Titles Act, Land Registration Reform Act  

Bulletin content:

On Feb 21, 2012 improvements to the Condominium Cross Reference Index will be introduced to POLARIS II. POLARIS II is the back-end system used to update and maintain the property records. With these improvements, the Search by Condominium feature within Teraview® will provide a Condominium PIN List for all registered condominium plans. The Condominium Cross Reference indicies will be maintained as any new condominiums plans are registered or as any existing condominiums plans are amended.

The Search by Condominium feature is available in Teraview for each Land Registry Office and enables users to locate a property by reviewing the Condominium PIN List associated to a condominium plan. The option to Search by Condominium is located on the Property menu in Teraview. When condominium plan numbers are entered into the system they are given a prefix. This prefix is not shown on the face of the plan but is required to be entered into the system when searching for condominium plans. The condominium plan registration number including the prefix number (for example, PCP1000) is entered in the Condominium ID field. The PIN List showing the PINs and associated units and levels for the requested Condominium Plan is displayed. The Parcel Register can be retrieved by selecting the PIN on the PIN List that is assigned to the unit and level.

There were rare occasions where the paper records were created with multiple units and were subsequently automated the same way. For these instances, the condominium cross reference index will only show the lowest unit and level information for the PIN. (For example, if a PIN contains Unit 1, Level 1 and Unit 25, Level A, only Unit 1, Level 1 will be shown with the PIN in the cross reference index.

In addition, some land registry offices assigned different series of prefixes within their offices. As part of these improvements some prefixes were amended so now most condominiums in a land registry office will have the same prefix series. There are some exceptions to this such as, where there are duplicate condominium plan numbers in the same office, e.g. Waterloo North Condominium 1 and Waterloo South Condominium 1. As both of these plans had the same number and are recorded in the same office a different prefixes was assigned to differentiate between the two plans.

To determine the prefix assigned to a condominium plan and assist in searching a condominium cross reference index a new ‘Condominium Plan Prefix List’ is attached as ‘Appendix A’ to this bulletin and will also be available on Teranet’s website at www.teranetexpress.ca. The Condominium Cross Reference indicies available to download from Teranet’s website were provided as assistance only in locating a condominium PIN and may not contain up to date information.

Appendix A

Condominium Plan Prefixes

Original signed by:

Katherine M. Murray, Director of Titles