The voters’ list becomes a public document on September 1, 2026. As a candidate, you can request that the municipal clerk give you the part of the voters’ list that relates to the office that you are running for. This request must be in writing.

To receive the voters’ list from the municipal clerk, you must give the clerk a written acknowledgement confirming that you will:

  • only use the list for electoral purposes, not for commercial purposes
  • follow the restrictions set out in the Municipal Elections Act, 1996, for handling the voters’ list
  • only share the list with others (such as campaign workers) after obtaining a similar written acknowledgement from them

Restrictions on handling the voters’ list

You are the only person who may share the voters’ list. If you have given someone a copy, they are not allowed to share it further.

You must keep track of who you have shared the voters’ list with. If you give someone a physical copy of the list, they must return that copy to you. If you share an electronic copy, they must destroy the copy and provide you with a written acknowledgement that the copy has been destroyed.

You cannot keep copies of the voters’ list after your campaign had ended. On or before the day your campaign ends, you must:

  • destroy the copy of the voters’ list that you received from the clerk
  • have any print copies that you shared with others returned to you and destroy them
  • ensure you have received written acknowledgements from anyone who received an electronic copy confirming that the electronic copy has been destroyed

Written acknowledgements

Before you share the voters’ list with someone, you must obtain a written acknowledgement from that person. That written acknowledgement must confirm that:

  • they will only use the list for electoral purposes, not for commercial purposes
  • they will not share or give copies to anyone else
  • if they receive a physical copy, they will return it to you
  • if they receive an electronic copy, they will destroy the copy and give you written confirmation that the electronic copy has been destroyed

The written acknowledgement should include the dates by which physical copies must be returned and written confirmations of destroyed electronic copies must be provided.

You must keep all written acknowledgements you have received until November 15, 2030, when the next council or school board takes office. You must also keep any written confirmations that electronic copies of the list have been destroyed.