Employer Job Offer: Foreign Worker Stream – Applicant Checklist

Summary

When applying to the Foreign Worker Stream of the OINP you need to scan and upload copies of the following mandatory documents with your application:

• declaration
• identity documents
• status documents in Canada
• employer documents
• job offer documents
• documents to support your work history
• resumé
• expression of interest selection factors
• other optional documents (if applicable)

Declaration

The Attestation Form  must be completed, signed, and uploaded in the Required Documents section of the application. The Attestation Form should be signed on the same date that you submit your Expression of Interest (EOI) to the OINP.

Identity documents

1. Photograph

You have to scan and upload a copy of a passport or visa photograph of yourself with your application.

Photographs that are not clear or are of low quality will not be accepted.

2. Passport

You must scan and upload a copy of the personal details page of your passport and all pages that contain Canadian visas and entry stamps.

3. Your family members’ passports

If you have included family members in your application, you need to also scan and upload copies of the personal details page from the passport of each dependent family member. A dependent family member can include your spouse or common law-partner, your children under the age of 22 and their children.

Status documents in Canada

If applicable, you must scan and upload copies of current and previous status documents given to you by Immigration, Refugees and Citizenship Canada (IRCC) or the Canada Border Services Agency (CBSA). Documents may include:

• work permits
• study permits
• temporary resident visas
• any other Canadian immigration document

If you currently have implied status, scan and upload a copy of either:

• the letter from Immigration, Refugees and Citizenship Canada acknowledging that they received your application to extend your status or
• the Immigration, Refugees and Citizenship Canada fee receipt, and/or
• the post office mailing receipt you received when you applied to extend your status (if applicable)

Employer documents

For this stream, you must include a completed and signed Employer Form from your employer (or signing officer). You must scan and upload a copy of this form which includes business and position information.

If your employer is required to demonstrate reasonable recruitment efforts, you must also include a copy of your employer’s job advertisements for the position being offered to you. You must scan and upload the ads in the section entitled “Employer Form” in your online application.

Job offer documents

1. Job offer letter

You must include a copy of your job offer signed by you and your employer. The job offer letter must:

• be less than six months old
• be printed on business letterhead and identify the business address, telephone/fax numbers, email, and website addresses
• identify the responsible officer/supervisor and include their signature
• be stamped with the business’s corporate seal (if applicable)
• include:
  • job title
  • National Occupational Classification (NOC) code (learn how to find your NOC code)
  • wage for the position being offered
  • duties and responsibilities
  • number of hours per week and the number of weeks of work per year
  • number of days/weeks of vacation
  • workplace location
  • employment start date
  • an indication that the offer being made is for a full-time position of an indeterminate duration (no end date)
  • confirmation that the terms and conditions of the job offer are effective as of the date of nomination if you are already working for your employer in the approved employment position, or if you are not, on the date that you obtain a work permit and begin working for your employer in the approved employment position

If you are currently working for your employer in the same position as your job offer, you can submit your original job offer with your application, even if it is older than six months. However, you will also need to include a recent letter from your employer confirming your ongoing employment, the conditions of the job offer and any changes to the position being offered to you. Your original job offer letter must:

• be signed by both you and your employer; if your original job offer was not signed by you and your employer, you will both need to sign the recent letter from your employer confirming your ongoing employment
• include all of the mandatory information listed above

2. Current employment

If you are currently working for the employer in the same position as your job offer, include copies of your two most recent pay slips.

3. Collective agreement

If the wage of your position does not meet the median wage requirement but adheres to the wage requirements outlined in your collective agreement, include a copy of the applicable section in your collective agreement that outlines wages.

4. Licence or authorization

If your job offer is in an occupation that requires a mandatory licence or other authorization in Ontario, scan and upload a copy of your licence or other authorization.

5. Labour Market Impact Assessment

If you are currently working in Canada on a work permit that is supported by a Labour Market Impact Assessment (LMIA), you must get a copy of the LMIA from your employer.

The LMIA must be for the same National Occupational Classification code as the position being offered to you.

Work history documents

1. Employment/work experience reference letters

If your job offer is not in an occupation that requires a mandatory licence or authorization in Ontario, you must scan and upload copies of your employment/work experience reference letters for any work experience you include in your application to meet the minimum of two years of required work experience. Reference letters must:

• be printed on business letterhead
• identify the business address, telephone/fax numbers, email, and website addresses
• include the name(s) of the responsible officer/supervisor and their signature(s)
• specify your employment period and the positions you held
• outline your duties and responsibilities during the employment period for each position and the time spent in each position (if applicable)
• include your total annual salary plus benefits, number of hours worked per week, number of weeks of work per year and any extended periods of leave

In addition to employment/work experience reference letters, you may also submit supporting documents that describe your duties and responsibilities for each position held including job descriptions, performance reviews and job advertisements.

2. Work contracts (optional)

You may scan and upload copies of your work contract(s) for any work experience you include in your application to meet the minimum of two years of required work experience.

3. Proof of compensation

You must scan and upload proof of compensation for any work experience you include in your application to meet the minimum of two years of required work experience.

Proof may include copies of:

• pay slips, pay cheques or pay statements for the first and last month of each period of work experience
• bank statements showing salary deposits for the first and last month of each period of work experience
• income tax documents
• letter(s) from employer(s) confirming your annual salary/hourly wage. These letters must explain why documentation to verify compensation for work performed is not available

4. Canada Revenue Agency Statements

If you worked, or are currently working, in Canada, you must scan and upload copies of your Canada Revenue Agency T4 Statements of Remuneration Paid and Notice of Assessment (NOA) statements for any work experience you include in your application to meet the minimum of two years of required work experience.

Please black out your Social Insurance Number so that it is not visible.

5. Self-Employment

If you are or have been self-employed and are using this experience to meet the minimum of two years required experience, you must scan and upload copies of the following documents (as applicable):

• business registration documents or other documents to confirm business ownership
• income tax returns
• T4A statements (if self-employed in Canada)
• reference letter(s) from client(s) and other third parties indicating the service provided along with payment details
• invoices
• advertisements for your business (web posting, brochures and other promotional material)

6. Other work-related documentation (optional)

If you have any other relevant documentation to support your work experience, include it with your application.

Resumé

You must scan and upload a copy of your most current resumé with your application. The resumé should outline your current and past work experience, as well as your education. Your resumé should also detail your duties and responsibilities for each position held, and include your current residential address, email address and phone number.

Intention to reside in Ontario documents

To demonstrate your intention to reside in Ontario, you must list your established ties to Ontario. Ties to Ontario can include, but are not limited to, the following:

• current and/or previous employment in Ontario
• job offers or jobs applied to/interviewed for in Ontario
• education in Ontario
• volunteer work in Ontario
• lease agreements for a residence in Ontario or property ownership
• professional networks and affiliations
• family ties
• social connections or personal relationships
• previous visits to Ontario

If you do not have ties to Ontario, you may provide a statement of intent that you wish to reside in Ontario.

Expression of interest scoring factors documents

If you are invited to apply, you will be required to scan and upload specific documents to support each scoring factor for which you received points.

Scoring factors are not the same as stream criteria. You must meet all stream criteria and provide the mandatory documents noted above. If you are claiming points for scoring factors in your expression of interest, you must upload the documents noted below.

Job offer: NOC skill level, NOC type and wage

• job offer letter with description of job duties and wage

Canadian work experience: duration

• employment/work experience reference letter(s) from Canadian employer(s) outlining dates of employment and hours worked per week
• full-time work experience means working in a job with at least 30 hours of paid work in a week that amounts to at least 1,560 hours of paid work in one year
• part-time equivalent work experience means:
  • working in one job for at least 15 hours per week, for two years that amounts to at least 1,560 hours in that two-year period, or
  • working in more than one job for at least 30 hours per week, for one year, that amounts to at least 1,560 hours of paid work in that one year period

Canadian work experience: NOC skill level

• employment/work experience reference letter(s) from Canadian employer(s) with description of job duties

In addition to employment/work experience reference letter(s), you may also submit supporting documents that describe your duties and responsibilities including job descriptions, performance reviews and job advertisements.

Canadian work experience: earnings history

• Notice of Assessment(s) issued by Canada Revenue Agency (CRA) in the last five years

T4 slips alone will not be accepted. You must have earned at least $40,000 in a single calendar year (as reflected on a single Notice of Assessment issued in the last five years) to receive points for this factor. Combined earnings over multiple calendar years will not be accepted.

Regional immigration: location of job offer

• job offer letter with location of employment clearly stated

Please ensure you remove/black out any credit card number(s) and/or social insurance numbers on all documents.