Download 127 KB

Bulletin information

Issue date: October 5, 2020
LegislationLand Titles Act, Registry Act

Bulletin content

The purpose of this Bulletin is to advise of changes to the approval and filing of plans of survey in the land registration system effective October 13th, 2020.

Plan pre-approval

The plans pre-approval by email service was introduced in August 2017. Since that time over 98 percent of land survey firms have enrolled to use this service. This initiative supported the ongoing land registration improvement to provide electronic services to customers.

Based on the success of this process, we are now requiring all land surveyors to use the plans pre-approval by email service as the primary method of obtaining approval prior to submitting all types of plans for registration or deposit

Exception requests, based on issues such as file size or plan complexity, must be obtained through a request to Requests will be reviewed and alternatives to email will be provided if necessary.   For clarity, clients are not to attend a Land Registry Office with hardcopy plan pre-approval submissions unless directed.

Plan filing

1. Remote Expedited Deposit of Reference Plans

Effective October 13th, 2020 a new plan deposit process, Remote Expedited Deposit (RED), is being introduced for a select number of Land Registry Offices, as set out in Appendix ‘A’.

This new process only applies to the following plan types:

  • All Registry Reference Plans (includes Strata Plans)
  • All Land Titles Reference Plans (includes Strata Plans and No PIN Plans) - except plans supporting a Land Titles Conversion Qualified to Land Titles Absolute Plus Application (LTCQ to LT Plus) or First Registration under the Land Titles Act

Under this new process, a land surveyor is required to submit their pre-approved reference plan by mail or courier to a designated Support Centre. The plan package must include a transmittal or covering letter from the land surveyor or land survey firm submitting the plan. The transmittal must include an up-to-date email address for the land surveyor or survey firm.  In addition, the plan package must include a copy of the pre-approval with the required number of paper prints and the deposit fee. Submission of a surveyor’s duplicate plan is not required under this process.

Upon filing, a PDF image of the deposited plan will be returned to the land surveyor at the email address provided in the transmittal/covering letter.

2. Other hardcopy plans

Reference plans

Approved hardcopy reference plans intended for Land Registry Offices listed in ‘Appendix B’, are to be sent by mail or courier to the Land Registry Office in which the land included in the plan of survey is situated.

The plan package must include a transmittal or covering letter which includes the mailing address for the land surveyor or survey firm.  In addition, the plan package must include a copy of the pre-approval with the required number of paper prints and the deposit fee.

Upon filing, the surveyor’s duplicate will be sent by courier to the address provided in the transmittal/covering letter.

Surveyors submitting reference plans for deposit where the Land Registry Office is noted as a ‘Plans Processing Centre’ in ‘Appendix B’, have the option to either provide a surveyor’s hardcopy duplicate that will be returned by courier to the address provided in the transmittal/covering letter or request that a PDF image of the deposited plan be returned to the email address provided in the transmittal/covering letter.  Only one format (PDF or hardcopy) of deposited plan will be returned to the land surveyor.

Registered plans

For registered plans such as subdivision plans, condominium descriptions and expropriation plans, the final pre-approved signed hardcopy plans should be sent by mail or courier to the applicable Land Registry Office noted in the approval.  Upon certification of the plan or condominium declaration and description, duplicate copies of the registered plans will be sent by courier to the surveyor, lower tier municipality and upper tier municipality, if any.

3. ePlans

Electronic submission of Survey Plans (ePlans) is currently available for land titles reference plans. An electronic document with applicable statements has been developed in Teraview for deposit of these plans. Land surveyors are encouraged to use this optional process for submitting land titles reference plans.

To submit plans through direct electronic transmission, a surveyor must obtain a Teraview licence, and must receive authorization from the Director of Land Registration for electronic registration of documents. Information regarding these processes can be found on the Teranet and Ministry websites.

There are no changes for the filing of ePlans.  Questions regarding ePlans can be sent to the Examiner of Surveys at

Appendix A: support centres and supported offices

Thunder Bay: support centreWindsor: support centreOttawa: support centre


Land Registry Office 55
189 Red River Road, Suite 201

Thunder Bay ON P7B 1A2


Land Registry Office 12

949 McDougall Street, Suite 100

Windsor ON N9A 1L9



Land Registry Office 4
161 Elgin Street, 4th Floor

Ottawa ON K2P 2K1

LRO 1 ALGOMA (Sault Ste. Marie)


LRO 8 DUNDAS (Morrisburg)

LRO 6 COCHRANE (Cochrane)

LRO 22 HURON (Goderich)  


LRO 23 KENORA (Kenora)

LRO 37 NORFOLK (Simcoe)

LRO 45 PETERBOROUGH (Peterborough)


LRO 41 OXFORD (Woodstock)

LRO 46 PRESCOTT (Hawkesbury)

LRO 35 MUSKOKA (Bracebridge)

LRO 57 VICTORIA (Lindsay)

LRO 49 RENFREW (Pembroke)



LRO 50 RUSSELL (Embrun)


(Parry Sound)


LRO 52 STORMONT (Cornwall)

LRO 54 TIMISKAMING (Haileybury)



Appendix B: plan processing offices and centres

Land Registry OfficeAddress
LRO 2 BRANT (Brantford)80 Wellington Street
Brantford, ON N3T 2L9

LRO 3 BRUCE (Walkerton)

203 Cayley Street, PO Box 1690
Walkerton, ON N0G 2V0

Plans Processing Centre
LRO 4 Ottawa-Carleton (Ottawa)

161 Elgin Street, 4th Floor
Ottawa, ON K2P 2K1

LRO 7 DUFFERIN (Orangeville)

7-41 Broadway Avenue
Orangeville, ON L9W 1J7

LRO 11 ELGIN (St. Thomas)

36-1010 Talbot Street
St. Thomas, ON N5P 4N2

Plans Processing Centre
LRO 12 Essex (Windsor)

100-949 McDougall Street
Windsor, ON N9A 1L9

LRO 13 FRONTENAC (Kingston)

1201 Division Street, Suite 8
Kingston, ON K7K 6X4

LRO 14 GLENGARRY (Alexandria)

101 Main Street North, PO Box 668
Alexandria, ON K0C 1A0

LRO 15 GRENVILLE (Prescott)

499 Centre Street, PO Box 1660
Prescott, ON K0E 1T0

LRO 16 GREY (Owen Sound)

1555 16th Street East, Suites 1 and 2
Owen Sound, ON N4K 5N3


12 Newcastle Street, PO Box 270
Minden, ON K0M 2K0

Plans Processing Centre
LRO 20 Halton (Milton)

2800 Highpoint Drive, 2nd Floor
Milton, ON L9T 6P4

LRO 21 HASTINGS (Belleville)

109-199 Front Street (Century Place)
Belleville, ON K8N 5H5

LRO 24 KENT (Chatham)

870 Richmond Street, 2nd Floor
Chatham, ON N7M 4L2

LRO 25 LAMBTON (Sarnia)

102-700 Christina Street North (Court House)
Sarnia, ON N7V 3C2

LRO 27 LANARK (Almonte)

2 Industrial Drive, PO Box 1180
Almonte, ON K0A 1A0

LRO 28 LEEDS (Brockville)

7 King Street West
Brockville, ON K6V 3P7

LRO 29 LENNOX (Napanee)

2-7 Snow Road
Napanee, ON K7R OA2

Plans Processing Centre
LRO 30/59 Niagara NORTH & SOUTH
(St. Catharines)

59 Church Street, 1st Floor
St. Catharines, ON L2R 3C3

Plans Processing Centre
LRO 33 Middlesex (London)

100 Dundas Street, Ground Floor
London, ON N6A 5B6

Plans Processing Centre
LRO 40 Durham (Whitby)

590 Rossland Road East
Whitby, ON L1N 9G5

Plans Processing Centre
LRO 43 Peel (Brampton)

1 Gateway Boulevard
Brampton, ON L6T 0G3

LRO 44 PERTH (Stratford)

5 Huron Street
Stratford, ON N5A 5S4


1 Pitt Street, PO Box 1310
Picton, ON K0K 2T0

LRO 48 RAINY RIVER (Fort Frances)

353 Church Street
Fort Frances, ON P9A 1C9

Plans Processing Centre
LRO 51 Simcoe (Barrie)

114 Worsley Street, Suite 304
Barrie, ON L4M 1M1

LRO 53 SUDBURY (Sudbury)

300-199 Larch Street
Sudbury, ON P3E 5P9

Plans Processing Centre
LRO 55 Thunder Bay (Thunder Bay)

201-189 Red River Road
Thunder Bay, ON P7B 1A2

Plans Processing Centre
LRO 58 Waterloo (Kitchener)

30 Duke Street West, 2nd Floor
Kitchener, ON N2H 3W5


1 Stone Road West
Guelph, ON N1G 4Y2

Plans Processing Centre
LRO 62 Wentworth (Hamilton)

119 King Street West, 4th Floor
Hamilton, ON L8P 4Y7

Plans Processing Centre
LRO 65 York Region (Aurora)

50 Bloomington Road West, 3rd Floor
Aurora, ON L4G 0L8

Plans Processing Centre
LRO 66 Toronto (Toronto) 

420-20 Dundas Street West
Toronto, ON M5G 2C2 

Original signed by

Ken Wilkinson
Examiner of Surveys

Dan Petoran
Director of Land Registration