Overview

Under this Program, the Ministry licenses qualified, garage operators to conduct mandatory motor vehicle safety and structural inspections to certify that vehicles meet minimum safety requirements. Inspections are required either at specified time intervals, or when an event such as the sale of a used vehicle takes place.

The Motor Vehicle Inspection Station (MVIS) program oversees the inspection of vehicles at approved facilities and the issuing of safety standards certificates, structural inspection certificates and annual and semi-annual inspection certificates and stickers. The program ensures that vehicles meet a minimum safety standard before they receive a certificate or sticker.

Over the next year, the computer system that supports the MVIS program will be updated/replaced. This update will improve accessibility and efficiency through the introduction of some online services in the coming months.

Anyone who applies to establish, operate or maintain a MVIS, meets the requirements and pays the fees is allowed to hold a MVIS licence. The person who holds the licence is responsible for all station requirements. The MVIS licence is non-transferable.

We are combining emissions testing and safety inspections for heavy diesel commercial motor vehicles in a single digital program, called DriveON.

The DriveON program will roll out starting with vehicle emissions testing facilities in Spring 2022, followed by motor vehicle inspection stations later this year. Existing motor vehicle safety inspections stations will be contacted to explain the transition process, beginning in Summer 2022.

Types of MVIS Licences

Type 2 – licensed to inspect and certify all motor vehicles, motorcycles and motor tricycles and trailers.
Type 3 – licensed to inspect trailers and converter dollies only.
Type 4 – licensed to inspect motorcycles and motor tricycles only.
Type 6 – licensed to inspect salvage vehicles only.

How to Get a MVIS Licence

  1. Send the following documents to:
    Ministry of Transportation
    MVIS Unit, 3rd Floor
    301 St. Paul Street
    St. Catharines, ON L2R 7R4
    Phone: 1-800-387-7736; Select Option 4, then Option 0 (within Ontario only)
    Or 416-246-7166 ; Select Option 4, then Option 0
    Fax: 905-704-2574
    1. Application for MVIS Licence Form (PDF - 2.09 MB) signed by the applicant (individual) or all applicants in the case of a partnership, or by an authorized signatory (company/organization).
      Note: You must download Adobe Acrobat Reader (version 10.0 or above) to view/print PDF forms. If PDF forms do not open in the latest versions of Firefox and Chrome: How to open XFA-based PDF forms.
    2. Proof of legal name of applicant.
    3. Proof of property ownership or lease:
      • Proof of property ownership includes: land deed; mortgage documents; property tax bill in the name of the applicant or land transfer documents.
      • Proof of lease must include: date, name and signature of lessor and lessee, address of the property being leased and the term of the lease.
    4. Proof of zoning compliance to operate a vehicle inspection station issued by the Province or Municipality.
    5. Proof of the business name (not mandatory).
    6. Proof of the partnership (if applicable).
  2. Pay the fee
  3. When the Ministry of Transportation receives your application, an enforcement officer will contact you to arrange a site visit.
  4. If the application is approved a MVIS Licence will be issued.
  5. You can start inspecting vehicles when all of the following requirements are met:
    1. You receive your MVIS Licence
    2. At least one technician is registered to your station, and
    3. You order and receive stock.

Incomplete applications will not be processed and will be returned. Please ensure the application is completed in full and submitted with required supporting documents to avoid unnecessary delays.

Required Tools

Required tools must be present at the MVIS location.

Types 2, 3 and 4 MVIS applicants must have and maintain the following at the MVIS location:

  • Enough internal space or external hard standing area for the inspection of at least one vehicle of the class or classes that, the Licensee is licensed to inspect;
  • Technician’s common hand tools, such as sockets, wrenches, screw drivers, pliers, hammer, etc.;
  • Hoist or jack suitable for the weight of the vehicle to be inspected;
  • Devices appropriate to the class or type of vehicle to be inspected and designed to:
    • Aim headlights.
    • Measure wear in brake system components.
    • Measure tire tread depth.
    • Measure play or wear in steering and suspension systems.
    • Detect leaks in compressed fuel systems i.e. electronic tester or soap and water.
    • Measure the torque of wheel and rim fasteners.
    • Measure window tint.

Type 6 MVIS applicants must have and maintain the following at the MVIS location:

  • Sufficient internal space for the inspection of at least one vehicle of the class that the Licensee is licensed to inspect;
  • Industry-accepted equipment capable of making three-dimensional measurements on unibody and non-unibody vehicles;
  • Devices suitable for safely supporting the vehicle during inspection;
  • Copies of the manuals or relevant excerpts from the manuals with manufacturers’ specifications of dimensions for every make, model and year of vehicle that the structural inspection certificate have been prepared for;
  • A copy of the actual measurements taken for each vehicle.

All tools must be kept in proper working order and all measuring or testing devices must be calibrated to a degree of accuracy set out in the requirements of the inspection standard.

Register a Technician

You can register technicians for your station as part of the application process or by completing the reverse side of the List of Registered Technicians form and sending it to the MVIS Unit with the technician fee. You cannot order stock until the station has at least one registered technician. To be registered as a technician, the applicant must hold a certificate of qualification. Apprentices are not eligible to be registered in the program.

When the MVIS licence is issued, the List of Registered Technicians will be sent to you along with the MVIS licence. You can contact us if you have lost your copy of the List of Registered Technicians.

Order Stock

You can order safety standard certificates, structural inspection certificates and annual and semi-annual inspection certificates and stickers by completing the Safety Standards Certificate and Inspection Stickers Order Form (PDF - 1.02  MB) or Structural Inspection Certificates Order Form (PDF - 1.49  MB) and sending it to the MVIS Unit. You can only order stock once you receive your MVIS Licence and a qualified Technician is registered to issue the type of stock requested.

In order to view the prices on the order form, the minimum browser requirements are as follows:

  • Windows Operating System:
    Microsoft Internet Explorer 8.0 or 9.0
    Mozilla Firefox 17.0

Prices are also listed for your convenience below in the Fees section.

Note: You must download Adobe Acrobat Reader (version 10.0 or above) to view/print PDF forms. If PDF forms do not open in the latest versions of Firefox and Chrome: How to open XFA-based PDF forms.

Renewal

The MVIS licence and registration of technicians expires on December 31st of each year. A renewal form will be sent to you in September of each year. You need to complete the form and submit the renewal fee and technician fee(s) to the MVIS Unit by December 31st of each year.

Fees

ProductAs of July 12, 2019

Safety Standard Certificates

$102 for each book of 20 certificates.

Annual Inspection Certificates

$26 for each book of 10 certificates.

Semi-Annual Inspection Certificate

$10.50 for each book of 10 certificates.

Structural Inspection Certificates

$51 for each book of 10 certificates.

Motor Vehicle Inspection Station Licence (New & Renewal application - full year)

$51

Motor Vehicle Inspection Station Licence (New application - half year)

$25.50

Registered Technician (New, Renewal, Add application - full year)

$14.50

Registered Technician (New, Add application - half year)

$7.25

MVIS Replacement Licence

$5.10

Payment Options

  • Credit Card – fill in and attach the Credit Card Authorization Form (PDF - 1.22  MB)
  • Certified Cheque – made payable to “Minister of Finance/MTO"
  • Stored Credit
  • Cheque – made payable to the “Minister of Finance/MTO
  • Money Order – made payable to the “Minister of Finance/MTO

Signing Authorities

You can designate an individual(s) to be a signing authority who can sign and affix inspection certificates/stickers on behalf of the Licensee. Complete the List of Signing Authorities Form including the MVIS licence number, name, name of signing authority, signing authority’s signature, effective date, and the Licensee’s signature. The form is to be kept at the MVIS location and not to be sent to the Ministry’s MVIS Unit.

Inspection Types

Important Notice – Bus, Accessible Vehicle, School Purposes Vehicle

Vehicle Inspection Requirements have changed.

Structural Inspection - required when a vehicle has the brand of “salvage” and has been repaired or was previously rebuilt in another jurisdiction. A “salvage” vehicle that has a Structural Inspection Certificate (SIC) issued will have that brand changed to “Rebuilt.”

Safety Standard Inspection - required when registering a ‘rebuilt’ motor vehicle, transferring a used motor vehicle to a new owner, registering a motor vehicle in Ontario that was previously registered in another province, territory or country, and changing the status of a vehicle from ‘unfit’ to ‘fit’. A Safety Standard Certificate (SSC) is issued to a vehicle that passes this inspection. It is valid for 36 days. The SSC certifies that the vehicle met the minimum safety standards on the date it was issued. It is not a warranty or guarantee.

Annual Inspection - required for trucks, mobile equipment vehicles, trailers and converter dollies each year. An annual inspection report is provided to the client for all inspections (pass or fail). When a vehicle passes, an annual inspection certificate is issued, and an annual inspection sticker is affixed to the vehicle.

Semi-annual Inspection - required for buses, accessible vehicles and school purposes vehicles every six months. A semi-annual inspection report is provided to the client for all inspections (pass or fail). When a vehicle passes, a semi-annual inspection certificate is issued, and an orange semi-annual inspection sticker is affixed to the vehicle.

Requirements and Inspection Criteria

You can find MVIS requirements and vehicle inspection criteria in the Highway Traffic Act and its regulations. The following links provide the information needed to operate a MVIS:

The following inspection criteria must be used to determine if a vehicle meets the minimum standards to pass an inspection:

  1. Passenger vehicles: Passenger/Light Duty Vehicle Inspection Standard (PDF)
  2. Motorcycles except motorcycles with two front wheels: Regulation 611 "Safety Inspections" Schedule 6
  3. Motorcycle with two front wheels: Regulation 611 "Safety Inspections" Schedule 6.1
  4. Salvage motor vehicles: Regulation 611 "Safety Inspections" Schedule 9
  5. Commercial vehicles (trucks and trailers), buses, school purposes vehicles and accessible vehicles: National Safety Code Standard 11 Part B "Periodic Commercial Motor Vehicle Inspections" (PDF - 2.42  MB); Part B of the Standard starts on page 46

For more details on Commercial Vehicle Inspections see Commercial Vehicle Safety Requirements and Commercial Vehicle Operators' Safety Manual (Module 8 “Preventive Maintenance Record Keeping and Vehicle Files”).

For more details on salvage motor vehicles, see Mandatory Vehicle Branding Program.

Record Keeping Requirements

A Licensee must keep the following at the MVIS location for a period of one year:

  • A copy of each safety standards certificate, annual inspection certificate and semi-annual inspection certificate issued;
  • Records of all vehicles inspected including the measurements and any other information required to be recorded. Where applicable, you must also keep a list of defects, recommended repairs and actual repairs carried out by the Licensee;
  • Records of all individuals authorized by the Licensee to sign safety standards certificates, annual inspection certificates, semi-annual inspection certificates or structural inspection certificates or to affix annual inspection stickers or semi-annual inspection stickers on behalf of the Licensee;
  • An annual inspection report for every vehicle to which an annual inspection sticker has been affixed;
  • Semi-annual inspection report for every vehicle to which a semi-annual inspection sticker has been affixed; and
  • Proof of brake inspection report for every vehicle inspected based upon National Safety Code Standard 11 Part B – Limited Brake Inspection.

A Licensee must provide the MVIS Unit with the following:

  • Updated record of all client application information including corporate structure, legal and business name, address, contact information, corporate officers and registered technicians.
  • Type 6 stations must submit the complete structural inspection file within seven days of issuing a Structural Inspection Certificate.

Terminating a Station

To terminate your MVIS, you must complete the Termination of MVIS Form and MVIS Refund Form, as well as return your MVIS Sign and all unused stock to the MVIS Unit.

MVIS Forms

In order to view the prices on the order form, the minimum browser requirements are as follows:

  • Windows Operating System:
    • Microsoft Internet Explorer 8.0 or 9.0
    • Mozilla Firefox 17.0

Prices are also listed for your convenience below in the Fees section.

Note: You must download Adobe Acrobat Reader (version 10.0 or above) to view/print PDF forms. If PDF forms do not open in the latest versions of Firefox and Chrome: How to open XFA-based PDF forms.

Passenger/Light Duty Vehicle Inspection Standard

Technicians must complete the vehicle inspection in accordance with the full  Passenger/Light Duty Vehicle Inspection Standard (PDF) referenced in Ontario Regulation 611.

Frequently asked questions

Who can sign a safety standard, structural inspection, annual inspection and semi-annual inspection certificate?

When a vehicle meets the minimum criteria for mechanical fitness, the technician signs the inspection certificate as the registered inspecting technician and the Licensee or someone authorized on the List of Signing Authorities (PDF - 1.03  MB) form may sign as the ‘Licensee’.

I am certifying a commercial motor vehicle and issuing a safety standards certificate. Do I have to issue an annual inspection sticker?

Yes, when issuing a safety standards certificate for a commercial motor vehicle in the required weight class you also have to issue an annual inspection certificate, sticker and report and affix the sticker to the vehicle.

Can I sign an inspection certificate if the inspection was completed by another technician?

No. They can only be signed by the registered inspecting technician, after the inspecting technician completes the inspection and determines that the vehicle meets the minimum requirements for mechanical fitness.

I have run out of certificates or stickers. Can I borrow or purchase these from another station until my order is processed?

No. Each of the above documents has a serial number that has been assigned to each individual station. The ministry does not allow stations to sell, share or transfer certificates and stickers between stations even if a Licensee has more than one station licence/permission.

A client came to me stating they have damaged their certificate or sticker. Is there anything I can do?

Safety standards, structural inspection, annual and semi-annual inspection certificates and stickers may be replaced if the original is damaged or destroyed. The replacement may only be made by the MVIS that issued the original. The following conditions must be met:

  • The replacement certificate or sticker must contain the same information as the original; and
  • You must add the phrase "REPLACEMENT to certificate # XXXX" or "REPLACEMENT" to sticker # XXXX on the station copy of the new Safety Standards, Structural Inspection, Annual and Semi-Annual Inspection Certificates.

When do I need to remove a wheel or drum when completing a safety inspection as per the National Safety Code Standard 11B (NSC 11B)?

NSC 11B there are 5 types of brake inspections:

Three Types of Inspection for Drum Brakes

A. Full Inspection with Drum Removed:This is a detailed inspection of all internal brake components. Measurements of the drum diameter and brake lining thickness must be taken and recorded on the Inspection Report.

B. Wheel-on Full Inspection:This is an inspection of the internal brake components and is only available for cam-type drum brakes with removable dust shields. Measurements of drum diameter and brake lining thickness must be taken and recorded on the Inspection Report.

C. Limited-Inspection of Drum Brake:This is an inspection through inspection holes and is only available with the proper and valid Proof of Brake Inspection (see below). Measurements of the brake lining thickness of one brake shoe must be taken and recorded on the Inspection Report. Note: this measurement is not required for buses, school purposes vehicles and/or accessible vehicles.

Two Types of Inspection for Disc Brakes

D. Full Inspection with Wheel(s) Removed:This is a detailed inspection of all internal brake components. Measurements of the rotor thickness and pad friction material thickness must be taken and recorded on the Inspection Report.

E. Limited Inspection of Disc Brakes:This is an inspection of visually accessible brake components and only allowed with the proper and valid Proof of Brake Inspection (see below). Measurements of one brake pad must be taken and recorded on the Inspection Report. Note: this measurement is not required for buses, school purposes vehicles and/or accessible vehicles.

When to Remove the Wheel and Drum

  • There are three types of brake inspections where the wheel or drum does not have to be removed. (Brake inspections B, C and E)
  • There are two types of brake inspections where the wheel and or drum have to be removed every time. (Brake inspections A and D)

During Wheel-on Inspections, the Wheel and Drum Need to be Removed if:

  • Any of the required measurements cannot be taken with the wheel and or drum in place.
  • Any defect is found on a brake, the list of defective conditions that requires wheel removal are listed in Section 3: A.2 (page 74) of the NSC standard.

Proof of Brake Inspections

A limited brake inspection can only be used if the operator provides a valid and proper documentation indicating a full brake inspection with drum and wheel removed (inspection type A or D above) was conducted by a qualified technician registered at a MVIS. This can be completed during a brake overhaul or any type of brake work where the wheel is removed. All of the information listed in Section 3.C (page 78) of the NSC standard must be on a Proof of Brake Inspection Report. The report can cover one, several or all the brakes on a vehicle. A report for a bus, school purposes vehicle or accessible vehicle is valid for 7 months.

I have sent the MVIS Unit my list of registered technicians. Can they start right away?

No. The inspection station must wait for the list of registered technicians to be returned to the station confirming successful registration. It is possible that the registration could be denied. Please allow 4 to 6 weeks to process the registration.

Can an apprentice be registered as inspecting technician?

No. You must hold a Journeyman certificate from Skilled Trades Ontario to be licensed to conduct MVIS inspections.

What are MVIS application fees and stock pricing?

New fees will apply to any application received on or after July 12, 2019.

Product

As of July 12, 2019

Safety Standard Certificates

$102 for each book of 20 certificates.

Annual Inspection Certificates

$26 for each book of 10 certificates.

Semi-Annual Inspection Certificate

$10.50 for each book of 10 certificates.

Structural Inspection Certificates

$51 for each book of 10 certificates.

Motor Vehicle Inspection Station Licence (New & Renewal application - full year)

$51

Motor Vehicle Inspection Station Licence (New application - half year)

$25.50

Registered Technician (New, Renewal, Add application - full year)

$14.50

Registered Technician (New, Add application - half year)

$7.25

MVIS Replacement Licence

$5.10

When is an inspection report required?

As of July 1, 2012, an inspection report must be provided to the customer, noting important information about the results of the inspection, including measurements for specified components (e.g. tire tread depth); and, any warning lamps that are illuminated. Licensees or Technicians can create their own report provided it meets all the requirements set out in Regulation 601.