Overview

Online government services are critical, not only to individual citizens, but also to businesses and not-for-profit corporations of all sizes.

To serve Ontario better, we have launched the Ontario Business Registry, which offers simpler, faster, and more convenient access for organizations that are registered, incorporated, or licensed to carry on business in Ontario.

This new online registry is available 24 hours a day, 365 days a year, and makes it easy to interact with the government. Businesses and not-for-profit corporations can complete a wide range of transactions through the new online registry, including registering a new business and dissolving an existing one.

Access the registry

Find a list of all services offered.

Anyone can do a free search of the Ontario Business Registry to get basic information about a business or not-for-profit corporation.

Search the Ontario Business Registry

Once you find the profile of a business entity you want to know more about, you can choose to order a search product (for example, a detailed profile report) to get additional information about that entity.

Corporations

To order a search product for a corporation, other than your own, contact one of the government’s authorized service providers:

Other types of businesses

To order a search product for your own entity or an entity that is not a corporation (for example, sole proprietorship, partnership), you can choose to go through one of the above service providers or direct through the government look for the “Search Products” drop-down list in the entity’s profile in the Ontario Business Registry.

Access your existing business or not-for-profit corporation

If your business or not-for-profit corporation was registered or incorporated before the launch of the Ontario Business Registry on October 19th, the information has been migrated from the old system and it has a profile in the new registry.

To access a business or not-for-profit corporation profile, make filing under business statutes you will need its company key. A company key is similar to the Personal Identification Number (PIN) you use at the bank or to access other online accounts or services.

1. Get a company key

In order to access the Ontario Business Registry, you must get a company key.

Get your company key

2. Login into One-Key

Once you have a company key, select the button below and follow the prompts. For security reasons, you will be asked to create a ONe-key ID and a ServiceOntario account.

Login to ONe-Key

Create a new business entity or not-for-profit corporation

To create a new business entity or not-for-profit corporation, select the appropriate button below and follow the prompts. For security reasons, you will be asked to create a ONe-key ID and a ServiceOntario account.

If you are incorporating a business or not-for-profit and are proposing a name that you have chosen yourself, please get an Ontario-biased Nuans Report to confirm that no existing Ontario corporation has the same name or a name that’s similar to the one you are proposing.

You can get an Ontario-biased Nuans Report from one of the government’s authorized Service Providers:

You can also search for a Nuans member on the Government of Canada’s website.

Register a business name for a sole proprietorship

Incorporate an Ontario business corporation

Incorporate a not-for-profit corporation

More options for new business entities

Notices of filing requirements

If you are incorporating a business or not-for-profit, registering a business name, partnership or extra-provincial company, or wish to make changes or dissolve an existing entity, you can get ready to file by using these guides: Notices of filing requirements.

These notices will tell you what information you need and how you can file under all eight business law statutes:

  • Business Corporations Act
  • Business Names Act
  • Co-operative Corporations Act
  • Corporations Act
  • Corporations Information Act
  • Extra-Provincial Corporations Act
  • Limited Partnerships Act, and
  • Not-for-Profit Corporations Act

Service providers

Government-authorized service providers are available to help you with your transactions on the new Ontario Business Registry: 

Follow each provider’s link to learn more about the services they offer.

Law, accounting, and search firms

A business entity or not-for-profit corporation may hire a firm—referred to as an intermediary—to transact on its behalf.

Currently, intermediaries can transact via authorized service provider or by mail. At this point in time, they cannot transact directly in the Ontario Business Registry, however future system updates will address online access for intermediaries.

The following qualified intermediaries can continue to transact via and email:

  • lawyers and paralegals governed by the Law Society of Ontario
  • Chartered Professional Accountants governed by the Chartered Professional Accountants of Ontario
  • law clerks filing under the direction and guidance of a lawyer governed by the Law Society of Ontario
  • members of OAPSOR (Ontario Association of Professional Searchers of Records) who regularly file with the ministry on behalf of corporations and other entities, law firms and accounting firms

If you use a trusted, qualified intermediary to transact on your behalf, you will need to share your company key. A company key is similar to the Personal Identification Number (PIN) you use at the bank or to access other online accounts or services.

To request a company key, complete and submit the Company Key Request Form.

Co-operatives

Co-operative corporations have profiles in the new Ontario Business Registry and may file their Corporations Information Act notices and returns directly in the registry. 

For more information, on starting or amending the articles of a co-operative, see Notice: Co-operative Corporations Act.

At this time, while co-operative corporations do have profiles in the new Ontario Business Registry, these types of corporations cannot transact in the registry. For more information, contact us.

Annual returns

You can file your annual return directly in the Ontario Business Registry.

On May 15, 2021, the Canada Revenue Agency stopped accepting corporations’ annual returns on behalf of the Ministry of Government and Consumer Services (MGCS).

From May 15, 2021 through October 18, 2021, corporations whose annual returns were due during that period we exempt, meaning these corporations did not have to file an annual return for 2021.

Corporations who have an annual return due after October 18, 2021 must file their annual returns, which they can now do directly in the registry.

To file your corporation’s annual return, go to the corporation’s registry profile and select the “Make Changes” drop-down list. On that drop-down list, you will find the option to file an annual return.

Access your corporation’s Ontario Business Registry profile

Contact us

Contact us by email if you have questions about signing up for the new Ontario Business Registry. Alternatively, you can call ServiceOntario at:

Updated: October 20, 2021
Published: July 10, 2020