Appendix A: notification templates
1. Notice that the project will proceed template
[insert date this notice is given to the Ministry of the Environment, Conservation and Parks]
Director, Environmental Assessment Branch
Ministry of the Environment, Conservation and Parks
135 St. Clair Avenue West, 1st Floor
Toronto, Ontario M4V 1P5
E-mail: EABDirector@ontario.ca
Re: Notice to Proceed Under [choose either: Part II.3 of the Environmental Assessment Act or approved class environmental assessment] for [insert Name of Project, Name of Proponent(s)]
In accordance with subsection 2(6) of Ontario Regulation 231/08, [insert name of proponent(s)] does not want the exemption provided under this regulation to apply to the above-noted project.
[Insert name of proponent(s)] intends to follow [choose either the “comprehensive” EA process under Part II.3 of the Environmental Assessment Act or the class EA process under an approved class EA] – [insert name of class environmental assessment document] for [insert name of project].
A copy of this notice has also been posted on the project website [insert website address].
If you have any questions or need further information about this project, please contact:
[Insert proponent(s) and consultant contact information]
Yours truly,
[Proponent(s) signature]
[Name of proponent(s)]
2. Template for contacting Director, Environmental Assessment Branch
[Insert date]
Director, Environmental Assessment Branch
Ministry of the Environment, Conservation and Parks
135 St. Clair Avenue West, 1st Floor
Toronto, Ontario M4V 1P5
E-mail: EABDirector@ontario.ca
And
Project Officer/Transit Coordinator, EAB
Re: Request for list of Indigenous communities for [insert name of project], [insert name of proponent(s)]
The [insert name of proponent(s)] is conducting pre-planning activities/proposing a [insert name of project].
[Include brief project description, and where available indicate area of study or map of project site]
It is expected that [insert name of proponent(s)] will follow Ontario Regulation 231/08 (Transit and Rail Project Assessment Process Regulation) for this proposal/project.
In accordance with subsection 7(4) of Ontario Regulation 231/08, the [insert name of proponent(s)] is requesting the list of Indigenous communities that may be interested in the above-noted project.
A preliminary list of Indigenous communities that may be impacted by or interested in the proposed project is as follows:
- [insert preliminary list of Indigenous communities]
If you have any questions or need further information about this project, please contact:
[Insert proponent(s) and consultant contact information]
Yours truly,
[Proponent(s) signature]
[Name of proponent(s)]
3. Notice of commencement of Transit and Rail Project Assessment Process template
Notice of Commencement of Transit and Rail Project Assessment Process
[Insert Name of Project, Name of Proponent]
The Project
[Insert name of proponent(s)] is proposing [provide physical description of all components of project, including a site map]. The purpose of [describe purpose of project].
[Provide additional pertinent information for example pre-planning studies carried out in support of the project, if any]
The Process
The environmental impact of this project will be assessed according to the project assessment process as prescribed in Ontario Regulation 231/08, Transit and Rail Project Assessment Process. As part of the project assessment process set out in O. Reg. 231/08, an Environmental Project Report (EPR) is being prepared. All information produced as part of this project is available at [insert website address] for viewing all project-related information, for example, posting all notices distributed; preliminary studies, environmental studies, impact analyses carried out; summaries of publicly available documents; etc.,
[Identify other locations where all information and documents related to the project are available, for example, proponent office, project site, libraries]
Consultation
Members of the public, agencies and other interested persons are encouraged to participate actively in the project assessment process by attending consultation opportunities or contacting staff directly with information, comments or questions. Consultation opportunities are planned [if known, indicate purpose, number, timing and nature of additional public contacts and will be advertised identify how – for example, on a project website, local newspapers, direct mail out].
[Provide additional relevant information (for example, timing for an upcoming consultation event; seeking input, information, knowledge about the local community, environmental conditions; alternatives being investigated; draft EPR has been prepared)]
If you would like to be added to our project mailing list or have project-related questions, please contact:
- [insert proponent(s) and consultant contact information]
All personal information included in a submission – such as name, address, telephone number and property location – is collected, maintained and disclosed by the Ministry of the Environment, Conservation and Parks (MECP) for the purpose of transparency and consultation. The information is collected under the authority of the Environmental Assessment Act or is collected and maintained for the purpose of creating a record that is available to the general public as described in section 37 of the Freedom of Information and Protection of Privacy Act. Personal information you submit will become part of a public record that is available to the general public unless you request that your personal information remain confidential. For more information, please contact the Project Officer or the MECP Freedom of Information and Privacy Coordinator.
[Insert date this notice is first published/distributed]
4. Notice of issue template
[Insert date this notice is given to the Ministry of the Environment, Conservation and Parks]
Director, Environmental Assessment Branch
Ministry of the Environment, Conservation and Parks
135 St. Clair Avenue West, 1st Floor
Toronto, Ontario M4V 1P5
E-mail: EABDirector@ontario.ca
Re: Notice of Issue for [insert Name of Project, Name of Proponent(s)]
[Insert name of project] is following the project assessment process as prescribed in Ontario Regulation 231/08. [Name of proponent(s)] is of the opinion that this project may have a negative impact on describe the matter(s) of provincial importance that relates to the natural environment or has cultural heritage value or interest, or on a constitutionally protected Aboriginal or treaty right.
Under subsection 10(1) of Ontario Regulation 231/08, if a notice of issue is given, the 120-day consultation period stops running and will resume when the above-noted issue(s) have been addressed and a notice of resumption has been provided to you.
A copy of this notice of issue has also been posted on the project website [insert website address].
If you have any questions or need further information about this project, please contact:
[Insert proponent(s) and consultant contact information]
Yours truly,
[Proponent(s) signature]
[Name of proponent(s)]
5. Notice of resumption template
[Insert date this notice is given to the Ministry of the Environment, Conservation and Parks]
Director, Environmental Assessment Branch
Ministry of the Environment, Conservation and Parks
135
Toronto, Ontario M4V 1P5
E-mail: EABDirector@ontario.ca
Re: Notice of Resumption for [insert name of project], [insert name of proponent(s)]
Further to our notice of issue [insert date when notice of issue was given], indicating that a time out from the 120-day consultation period was being taken for this project, this notice is to advise you that we will be resuming the project assessment process. As required under Ontario Regulation 231/08, the date by which the Notice of Completion of the Environmental Project Report for this project must be given has been extended to [insert new date of when notice must be given on] or before.
[Describe issue or matter of provincial importance that relates to the natural environment or has cultural heritage value or interest, or on a constitutionally protected Aboriginal or treaty right]
[Describe what actions were taken to deal with the issue and the results of those efforts]
A copy of this notice of resumption has also been posted on the project website [insert website address].
If you have any questions or need further information about this project, please contact:
[Insert proponent(s) and consultant contact information]
Yours truly,
[Proponent(s) signature]
[Name of proponent(s)]
6. Notice of completion of Environmental Project Report template
[Insert name of project], [insert name of proponent(s)]
The Project
[Insert name of proponent(s)] has completed an Environmental Project Report in accordance with Ontario Regulation 231/08 for [insert name of project].
[Provide physical description of all components of project]
[Insert site map]
Process
The environmental impact of this project was assessed and an Environmental Project Report prepared according to the project assessment process as prescribed in Ontario Regulation 231/08, Transit and Rail Project Assessment Process.
The Environmental Project Report for name of project is now available for a 30-day review period starting [insert date] at the following locations:
- Ministry of the Environment, Conservation and Parks
Environmental Assessment Branch
135 St. Clair Avenue West, 1st Floor, Toronto, Ontario M4V 1P5
416-314-8001 / 1-800-461-6290 Monday to Friday 8:30 a.m. – 5:00 p.m. - [proponent’s office]
- [other public viewing locations (for example, municipal offices, libraries, project site)]
- [website address where the Environmental Project Report is posted]
Interested persons are encouraged to review this document and provide comments by [insert date] to project contacts listed below:
[Insert proponent and consultant contact information]
There are circumstances where the Minister of the Environment, Conservation and Parks has the authority to require further consideration of the project or impose conditions on it. These include if the minister is of the opinion that:
- the project may have a negative impact on a matter of provincial importance that relates to the natural environment or has cultural heritage value or interest; or,
- the project may have a negative impact on a constitutionally protected Aboriginal or treaty right.
Before exercising the authority referred to above, the Minister is required to consider any written objections to the project that he or she may receive within 30 days after the Notice of Completion of the Environmental Project Report is first published.
If you have discussed your issues with the proponent and you object to the identified change to the project, you can provide a written submission to the Minister of the Environment, Conservation and Parks no later than [insert date] to the address provided below. All submissions must clearly indicate that an objection is being submitted and describe any negative impacts to matters of provincial importance (natural/cultural environment) or Aboriginal rights.
Environmental Assessment Branch
Ministry of the Environment, Conservation and Parks
135 St. Clair Avenue West
Toronto ON M4V 1P5
Attention: [insert name], Project Officer
E-mail: EABDirector@ontario.ca
If not already provided, a copy of the objection will be forwarded to the proponent by the ministry.
All personal information included in a submission – such as name, address, telephone number and property location – is collected, maintained and disclosed by the Ministry of the Environment, Conservation and Parks (MECP) for the purpose of transparency and consultation. The information is collected under the authority of the Environmental Assessment Act or is collected and maintained for the purpose of creating a record that is available to the general public as described in section 37 of the Freedom of Information and Protection of Privacy Act. Personal information you submit will become part of a public record that is available to the general public unless you request that your personal information remain confidential. For more information, contact the MECP Freedom of Information and Privacy Coordinator.
7. Notice of termination template
[Insert date this notice is given to the Ministry of the Environment, Conservation and Parks]
Director, Environmental Assessment Branch
Ministry of the Environment, Conservation and Parks
135 St. Clair Avenue West
Toronto, Ontario M4V 1P5
E-mail: EABDirector@ontario.ca
Re: Notice of Termination of the Transit and rail assessment process for [insert name of project]
[Insert name of transit project] is following/has followed the transit and rail project assessment process as prescribed in Ontario Regulation 231/08.
The statement of completion for this project has not been submitted to the Ministry of the Environment, Conservation and Parks.
[Describe what step the project is in or has completed, for example, in 120-day consultation phase; Notice of Completion of Environmental Project Report has been given; notice of Revised Environmental Project Report has been given]
In accordance with subsection 6(3) of Ontario Regulation 231/08, we wish to terminate the transit and rail project assessment process for [insert name of project]. However, in accordance with subsection 6(4), termination of the process transit and rail project assessment process for this transit project does not preclude [insert name of proponent(s)] from restarting the process again.
A copy of this notice of termination has also been posted on the project website [insert website address].
If you have any questions or need further information about this project, please contact:
[Insert proponent(s) and consultant contact information]
Yours truly,
[Proponent(s) signature]
[Name of proponent(s)]
8. Notice of EPR addendum template
[Insert name of project], [insert name of proponent]
The Project
In accordance with Ontario Regulation 231/08, [insert name of proponent(s)] conducted an environmental impact assessment of [insert name of project]. An Environmental Project Report for this project was completed [insert date of Notice of Completion of Environmental Project Report] and a Statement of Completion submitted to the Ministry of the Environment, Conservation and Parks on [insert date].
[Describe project]
[Describe the change(s) to the project]
[Provide reasons for the change(s)]
[Insert site map relevant to the change(s) to the project]
The Process
An addendum to the Environmental Project Report for [insert name of project] has been prepared and is now available for a 30-day review period starting [insert date] at the following locations:
- Ministry of the Environment, Conservation and Parks Environmental Assessment Branch
135 St. Clair Avenue West, Toronto, Ontario M4V 1P5416-314-8001 /1-800-461-6290 Monday to Friday 8:30 a.m. – 5:00 p.m. - [Proponent’s office]
- [Other public viewing locations (for example, municipal offices, libraries, project site)]
- [Website address where the Environmental Project Report addendum is posted]
Interested persons are encouraged to review this document and provide comments by [insert date] to project contacts listed below:
[Insert proponent and consultant contact information]
There are circumstances where the Minister of the Environment, Conservation and Parks has the authority to require further consideration of the change to the project or impose conditions on it. These include if the minister is of the opinion that:
- The change to the project may have a negative impact on a matter of provincial importance that relates to the natural environment or has cultural heritage value or interest; or,
- The change to the project may have a negative impact on a constitutionally protected Aboriginal or treaty right.
Before exercising the authority referred to above, the minister is required to consider any written objections to the change to the project that he or she may receive within 30 days after the notice of Environmental Project Report addendum is first published.
If you have discussed your issues with the proponent and you object to the identified change to the project, you can provide a written submission to the Minister of the Environment, Conservation and Parks no later than [insert date] to the address provided below. All submissions must clearly indicate that an objection is being submitted and describe any negative impacts to matters of provincial importance (natural/cultural environment) or Aboriginal rights.
Environmental Assessment Branch
Ministry of the Environment, Conservation and Parks
135 St. Clair Avenue West
Toronto ON M4V 1P5
Attention: [insert name], Project Officer
E-mail: EABDirector@ontario.ca
If not already provided, a copy of the objection will be forwarded to the proponent by the ministry.
All personal information included in a submission – such as name, address, telephone number and property location – is collected, maintained and disclosed by the Ministry of the Environment, Conservation and Parks (MECP) for the purpose of transparency and consultation. The information is collected under the authority of the EAA or is collected and maintained for the purpose of creating a record that is available to the general public as described in section 37 of the Freedom of Information and Protection of Privacy Act. Personal information you submit will become part of a public record that is available to the general public unless you request that your personal information remain confidential. For more information, contact the MECP Freedom of Information and Privacy Coordinator at 416-327-1434.