Guide to the corporation profile report
A guide explaining the purpose of a Corporation Profile Report and the descriptions and abbreviations used. This report contains information on Ontario corporations or Extra-Provincial corporations operating in Ontario.
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The Corporation Profile Report (CPR) contains information on Ontario corporations or Extra-Provincial corporations carrying on business in Ontario. It is based on information that has been filed by the corporation and stored on the Ontario Business Information System (ONBIS). The Corporation Profile Report displays information on the Public Record for the subject corporation as of the date the report was ordered. For Ontario corporations, all active directors and officers of the subject corporation are listed. Some historical information such as amalgamating corporations, where the subject corporation is the result of an amalgamation, and name history are included in the Corporation Profile Report. Extra-provincial corporations are only required to file fundamental information such as the head/registered office of the corporation. If you require information about the officers and directors of an Extra-Provincial corporation, you must contact the jurisdiction where the corporation is incorporated.
Explanation of “Not Applicable” and “Not Available”
There is a distinction between fields that are “Not Applicable“ and those for which information is “Not Available“.
“Not Applicable“ is used when:
- a field does not apply because of corporation type.
“Not Available“ is used when:
- the corporation has failed to report the required information since June 27, 1992
- the data may have been reported prior to June 27, 1992, and exists on the corporation’s microfiche record, but it has not been converted to ONBIS
- for Mailing Address, corporation has selected the ‘Show no mailing address on the public record’ box when filing their Corporations Information Act Annual Return
- for Address of Principal Office in Ontario, corporation has selected the ‘Show no address of principal office on the public record’ box when filing their Corporations Information Act Annual Return
Fields on the corporation profile report
Date report produced (located at the top right-hand corner of each page):
Year/month/day (the date the report was printed)
Time report produced:
Hour: minute: second (the time the report was printed)
Number of the page in the report
Ontario corporation number:
The unique number the Central Production and Verification Services Branch assigned to the corporation
The current name of the corporation
The Ontario Corp Number and Name are repeated at the top of each page of the report.
The different corporation types are:
Description on Corporation Profile Report:
- Ontario Business Corporation
- Ontario corporation non-share
- Credit union
- Social club with share
- Social club non-share
- Co-op non-share
- Co-op with share
- Loan and trust corporation
Description on Corporation Profile Report:
- EP foreign with share
- EP foreign non-share
- Federal corporation with share
- Federal corporation non-share
- EP domestic non-share
- EP domestic with share
- EP foreign insurer
Other (Exempt from filing under the Corporations Information Act)
Description on Corporation Profile Report:
- condominium corporation
- agencies, boards, commissions
Note: The Corporation Profile Report is available for these corporation types. Extra-Provincial corporations are only required to file fundamental information with the Central Production and Verification Services Branch. For detailed information, contact the incorporating jurisdiction.
The different status descriptions are:
|Description on corporation||Particulars|
|Cancellation process - O.S.C.||In default-Securities Act|
|Cancellation process - C.T.||In default- Corporations Tax Act|
|Cancellation process - C. B.|
In default- Corporations Information Act
|Default process - MOF||In default - Ministry of Finance tax statute|
|Continued in Ontario Jurisdiction||Transferred to Ontario from another|
|Description on corporation||Particulars|
|Cancelled by O.S.C.||Cancelled for failure to comply with the Ontario Securities Act|
|Cancelled by C.T.|
Cancelled forfailure to comply with the Corporations Tax Act
|Cancelled by Companies Branch||Cancelled for default - section 241 BCA or section 317(9) CA|
|Voluntary dissolution||Corporation was voluntarily dissolved|
|Termination of EPL||Extra-Provincial - no longer operating in Ontario|
|Amalgamated||Amalgamated with one or more corporations|
|E.P dom corp ceased||E.P Domestic - no longer operating in Ontario|
|Dissolving co-op||Corporation dissolved - Co-operative Corporations Act|
|Cancelled for cause|
Cancelled - section 240 BCA or 317(1) CA need special act to revive
|Cancelled by MOF||Failure to comply with MOF tax statute|
|Voluntary winding up||Winding up (liquidator)|
|Dissolving credit unions||Dissolved-Credit Unions and Caisses Populaires Act|
|Final removal *Not Ontario||Extra-Provincial Corporation - has dissolved|
BCA - Business Corporations Act
O.S.C. - Ontario Securities Commission
CA - Corporations Act
BCA - Corporations Information Act
C.T. - Corporations Tax Branch
C.B. or CPPSB - Companies and Personal Property Security Branch
E.P. - Extra-provincial
MOF - Ministry of Finance
EP Domestic, Federal and EP Foreign corporations will show "Refer to Jurisdiction” in this field. Co-operatives, Loan and Trust companies and Credit Unions will show “Refer to the Ministry of Finance”.
Head Office/Registered Office Address:
Physical address of the corporation’s Head Office/Registered Office.
The corporation’s mailing address, or for Extra-Provincial corporations, the Principal Place of Business in Ontario.
This description identifies the type of business being carried on (e.g. Fishing/Trapping Industries, Manufacturing Industries, etc.). A corporation may have more than one description. Effective January 1, 1999, the Central Production and Verification Services Branch no longer requires corporations to submit this information so it is likely that “Not Available” will show in this field.
Incorporation Date/Amalgamation Date:
The date the corporation came into existence. If the corporation came into existence as the result of an amalgamation of two or more other corporations, the field “Incorporation Date” will be replaced with “Amalgamation Date”.
The current jurisdiction governing the operation of the corporation.
This field sets out the former jurisdiction governing the operation of the corporation.
If a corporation is no longer active because it amalgamated with another corporation or corporations, the date amalgamated will appear in this field and the Corporation Status field will read “Amalgamated”.
If the corporation came into existence as a result of the amalgamation of two or more other corporations, “A” will appear in this field.
New amalgamation number:
If the status of the subject corporation is “Amalgamated”, the Ontario Corporation Number of the new corporation formed by the amalgamation will appear under this field.
A date in this field indicates the publication date in the Ontario Gazette of a Notice of Default, Notice of Intention to Dissolve, or Notice of Opportunity to be Heard, issued by the Central Production and Verification Services Branch for failure to file a Special Notice or Corporations Information Act Annual Return (1992-1995).
A date in this field indicates that compliance activity is in process by the Ministry of Finance which may result in the cancellation of the corporation. The date refers to the publication date in the Ontario Gazette of a Notice of Default in complying with the Alcohol and Gaming Regulation and Public Protection Act, 1996, Corporations Tax Act, Employer Health Tax Act, Fuel Tax ActGasoline Tax Act, Land Transfer Tax Act, Retail Sales Tax Act, Taxation Act, 2007, or Tobacco Tax Act. If the corporation complies or if the status of the corporation changes to active or cancelled, the letter date will no longer be displayed.
The corporation was inactive and has been revived on this date.
The date a corporation continued under the laws of Ontario, having transferred from another jurisdiction.
Transferred out date:
The date a corporation ceased to be subject to the laws of Ontario, and became subject to the laws of another jurisdiction.
The date the corporation became inactive. Please refer to “Corporation Status” for further information.
EP licence effective date:
The date the Ontario extra-provincial licence became effective. Refers to an EP corporation originating in a jurisdiction outside Canada.
EP licence termination date:
The date the Ontario Extra-Provincial licence was terminated. Refers to an EP corporation originating in a jurisdiction outside Canada.
Number of directors (minimum/maximum):
The minimum and maximum number of directors the corporation may have. This field displays for Ontario business corporations only. If there is no data on ONBIS as to the minimum or maximum number of directors, the fields will display “Unknown”.
Date commenced in Ontario:
The date an Extra-Provincial corporation commenced carrying on business in Ontario.
Date ceased in Ontario:
The date an Extra-Provincial corporation ceased carrying on business in Ontario.
Corporate name history:
This field displays all the former names of the subject corporation, as well as the current corporation name for Ontario corporations only. If the corporation is an Extra-Provincial corporation, a message “Refer to Jurisdiction” will be displayed.
The date that the corresponding name, of the subject corporation, in the Corporation Name History field became effective. This field will display for Ontario corporations only. If the effective date of the name change was prior to June 27, 1992, or in cases where the effective date has not yet been recorded to ONBIS, the words “Refer to Microfiche” will be displayed.
Current business name(s) exist:
This field will indicate whether any business name(s) registered in the past five years exist for the subject corporation. If current business name(s) exist, a message “Yes” will be displayed. To obtain more information, a business name search is required.
Expired business name(s) exist:
This field will indicate whether any expired business name(s) exist for the subject corporation. If expired business name(s) exist, a message “YES” - Search Required for details” will be displayed. To obtain an expired business name search, contact the Central Production and Verification Services Branch.
This section will only display if the corporation came into existence as a result of an amalgamation. If amalgamation details are “Not Available”, the Central Production and Verification Services Branch corporate microfiche records will contain amalgamation information for Ontario business and non-profit corporations as well as insurers and social clubs. For other corporation types, clients should contact either the Ontario Ministry of Finance or the home jurisdiction.
The name and corporate number of the corporations that amalgamated to form the subject
Corporation of the Corporation Profile Report.
Current administrator information:
If a corporation has not reported any administrators since June 27, 1992 or has ceased all administrators, this section of the Corporation Profile Report will not display.
Administrator name (individual/corporation):
If the administrator is an individual, then his/her name (First Name, Middle Name or Initials, Surname) is set out. If the administrator is a corporation, then the full corporation name is set out.
If an individual, the full address for service is set out. If a corporation, the registered or head office address is set out.
The date on which the individual became a director or an officer.
First directors are the initial directors of a corporation. These individuals have special legislated responsibilities with respect to their participation on the Board of Directors of a corporation. An indicator (Yes) will identify those administrators who are first directors. This field will be “not applicable” if the corporation has filed a notice or return setting out changes to the directors.
The designation of the administrator as an officer, director, agent for service or an officer/manager in Ontario.
If an individual is an officer of the corporation, then the specific title is set out. This title will be one of the following: President, Secretary, Treasurer, General Manager, Chair, Chair Person, Chairman, Chairwoman, Vice-Chair, Vice-President, Assistant Secretary, Assistant Treasurer, Chief Manager, Executive Director, Managing Director, Chief Executive Officer, Chief Financial Officer, Chief Information Officer, Chief Operating Officer, Chief Administrative Officer, Comptroller, Authorized Signing Officer, or Other (untitled).
Agent for service - corporation number:
This field will display when a corporation has been designated as an Agent for Service. That corporation’s Ontario Corporation Number will show in this field.
A ‘Y’ in this field indicates that the individual is a Resident Canadian. This field only applies to Ontario business corporations.
Last document recorded:
The name of the last document recorded on ONBIS (generally filed by the corporation) in the same format as that used in the Corporation Document List. (i.e. from left to right - Act/Code, Description, Form, Date (year/month/day)).
- electronic filing - If a document was filed electronically, the words “Electronic Filing” will be displayed beside the date.
- administrative update -Effective April 23, 2005, CPVSB receives electronic updates from Industry Canada, Corporations Canada of dissolved/cancelled federal corporations and compares the update to Federal corporations recorded on the Ontario public record with a head/registered office in Ontario. If the Ontario database shows an active status for a Federal corporation that has been dissolved/cancelled the status is updated electronically. In this case the last document for a Federal Extra-Provincial corporation would have the description, “Cert. Of Diss. (EPD)” and the words “(Admin. Update)”would be set out after the date of entry.
- Corporations Information Act Annual Return - For Corporations Information Act Annual Returns filed through the Canada Revenue Agency, the Ontario Ministry of Finance , or through the Service Providers on or after February 5, 2005, the return year is displayed after the words, “Annual Return”.
- changes to the Business Corporations Act (BCA) effective May 1, 2006, provide for the dissolution of corporations that are in default of compliance under eight Ontario Ministry of Finance tax statutes in addition to the Corporations Tax Act. These statutes are the Alcohol and Gaming Regulation and Public Protection Act, 1996, Employer Health Tax Act, Fuel Tax Act, Gasoline Tax Act, Land Transfer Tax Act, Retail Sales Tax Act, Taxation Act, 2007, and Tobacco Tax Act. As a result of these changes, there are eight new default document descriptions and eight new cancellation document descriptions. The default descriptions will set out “default” and then the Act (i.e. Default Fuel Tax Act) and the cancellation description would have the words “Cancelled Request” and the initials of the applicable Act. For example, if cancelled under the Fuel Tax Act, the description would be “Cancelled Request FT”.
Explanatory note re: Amalgamation
In an amalgamation, two or more corporations (A & B) amalgamate to create another corporation (C).
Corporations A & B will have entries in several fields of its Corporation Profile Report as follows:
This is the date that the two or more corporations (A & B) were amalgamated to create corporation (C). This date will be set out in the Corporation Profile Report of both A & B corporations, and their Cancel/Inactive Dates will display “Not Applicable”. The Date Amalgamated field will be “Not Applicable” on corporation C’s Corporation Profile Report.
This field in the Corporation Profile Reports of both A & B corporations will show “Amalgamated” as their status. 9
New amalgamation number:
This is the new Ontario Corporation Number of corporation C, into which corporations A & B amalgamated, and will show on the Corporation Profile Reports for both A & B.
The date of incorporation of corporations A & B will be set out on the Corporation Profile Reports unless either one or both came into existence as a result of amalgamation in which case the date of amalgamation will be set out and the field name will change to “Amalgamation Date”.
Corporation C will have entries in several fields of its Corporation Profile Report as follows:
The date that corporation C was created by amalgamation. In this case, the “Amalgamation Date” replaces “Incorporation Date” on the Corporation Profile Report for corporation C.
The corporation status of corporation C will be “Active”.
Since corporation C came about as the result of the amalgamation of two or more corporations, the indicator “A” for amalgamation will appear in this field.
Explanatory note re: Extra Provincial Corporations
Corporations incorporated under the laws of a jurisdiction other than Ontario are referred to as “Extra-Provincial” (EP) corporations.
There are two kinds of Extra-Provincial (EP) corporations:
Domestic: A corporation incorporated or continued federally, or under the laws of any other Canadian jurisdiction outside of Ontario. “Date Commenced in Ontario” and “Date Ceased in Ontario” fields apply.
Foreign: A corporation incorporated or continued under the laws of a jurisdiction outside of Canada. The “EP Licence Eff. Date” and “EP Licence Term. Date” fields apply to foreign business corporations. For foreign not-for-profit and business corporations the “Date Commenced In Ontario” and “Date Ceased In Ontario” fields will be displayed if the corporation reported that information on any filing under the Corporations Information Act.