2019

Appointment of Steven Davidson as Interim Secretary

January 17, 2019

Memo to Deputy Ministers

It is my pleasure to inform you that Steven Davidson was named Secretary of the Cabinet on an interim basis while the recruitment process for a permanent Secretary is underway. While his appointment will be effective as of February 1, Steven will also continue to act for me during the rest of the transition.

Steven’s experience, including his critical role in Cabinet Office in establishing and managing the government’s policy and legislative agenda, makes him well suited to support the Premier and the Executive Council and provide important continuity during the transition process for the new Secretary.

Steven’s previous leadership experience in the OPS includes serving as the Deputy Minister of Tourism, Culture and Sport and the Deputy Minister responsible for the 2015 Pan/Parapan American Games. He also held the position of Deputy Minister Responsible for Anti-Racism from February 2016 to June 2018.

I would also like to announce that Martha Greenberg will be serving as interim Deputy Minister, Policy and Delivery. Martha will bring a wealth of policy experience to this role, previously serving as Assistant Deputy Minister - Economic, Environmental, Justice and Intergovernmental Policy.

On a personal note, I would like to thank Steven and Martha for their support over the many years that we worked closely together. I know that, under Steven’s leadership, the public service is in good hands.

c. Dean French, Chief of Staff to the Premier

2018

Year-End Message from Secretary Orsini

December 19, 2018

Memo to All OPS Staff

As we come to the end of another year, I would like to take a moment to reflect on the tremendous work that the dedicated members of the Ontario Public Service (OPS) have accomplished across our organization and in all parts of the province. I have always been greatly impressed by the level of professionalism and hard work you’ve all shown.

While I announced on Friday I will be leaving the OPS effective January 31, 2019, I am confident that my successor will be equally committed to making the OPS a more modern, inclusive, diverse and accessible workplace. We have laid a strong foundation for this work, and should all be proud of our many achievements as an organization this year.

Following over 40,000 interactions with employees from across ministries, we launched the OPS of the Future action plan in April. It is a vision for the future with concrete actions to better serve Ontarians, drive organizational change and empower employees. Several of these themes have been reflected in the work we have been doing, such as soliciting ideas from employees through the Big Bold Ideas Challenge. Along with other enterprise-wide initiatives, this work helps us build a public service that is more inclusive, innovative, responsive and accountable, and makes us better in our work serving the public.

This spring also saw the implementation of the 2018 OPS Employee Experience Survey. This year’s response rate was a record high of 61 per cent — representing the voices of over 41,000 OPS members — while overall engagement held steady at 69.8 on a hundred-point scale. Although rates of harassment and discrimination continue to decline, much more work needs to be done. Your feedback is helping our leadership to implement real change in the workplace, so thank you for your continued participation. Further results from this year’s survey are available here.

2018 saw continued efforts to make the OPS a more inclusive, diverse and respectful place to work, such as:

  • Implementing the OPS Anti-Racism Policy
  • Reviewing the Workplace Discrimination and Harassment Prevention Program through an anti-racism lens
  • Setting targets for increasing underrepresented groups in senior leadership roles
  • Continuing Indigenous training to help the OPS better understand the history and impacts of residential schools on Indigenous communities
  • Launching Inclusion Cafés to hear the compelling lived experiences of OPS employees
  • Celebration of Tamil Heritage Month hosted by TiPS: Tamils in Public Service
  • The annual Black OPSers (BOPSers) Town Hall, to continue our joint efforts to advance inclusion and diversity
  • The launch of a new employee group for Hispanic and Latin American OPSers: HolaOPS
  • Hearing directly from employees with accessibility challenges in the workplace
  • Many ministry sessions on creating a more diverse, inclusive and respectful workplace

These projects represent significant and positive changes for the OPS. With each new initiative, we all set a higher bar for what a dedicated, modern public service looks like.

The OPS also played an important role during the caretaker period of this year’s provincial election and provided advice to the new government on implementing its transformation agenda. As we continue to support the government in the first year of its mandate, our professionalism and non-partisan role is critical. I want to thank each and every one of you for your diligence and dedication on these matters — every member of the OPS, no matter your role, has played an integral part in ensuring that this period of change has gone smoothly.

And your generosity continues to show no bounds. Our spring and fall food drives combined raised $28,169.95 and collected 47,124 lbs of food to help feed hungry families in Ontario. Our United Way campaign raised over $7.2 million and our Holiday Gift Drive resulted in donations of almost 2,200 toys and three pallets of books, plus nearly $2,800 in cash and gift cards — all thanks to the charitable tone set by OPSers across the province year after year.

As I leave the OPS after an incredible 27 years, I want to express how honoured and privileged I am to work with such a dedicated and professional public service. I have treasured every single moment and am proud to be part of such a great team.

Over the holidays, please take some well-deserved time to rest and enjoy time spent with family and friends. You’ve certainly earned it.

Thank you.

c. Dean French, Chief of Staff to the Premier

Posting 2018 OPS Employee Experience Survey Results

December 18, 2018

Memo to Deputy Ministers

I would like to thank each of you for sharing your ministry’s Employee Experience Survey results with your employees. This year, over 41,000 members of the Ontario Public Service (OPS) took the time to share their feedback. By acting on this valuable information, we can make real change in our workplace.

To continue our practice of being more open and transparent, the 2018 OPS Employee Experience Survey results are now publicly available. Please share this link with your staff.

The online report includes OPS-wide survey results and a ministry breakdown on employee engagement. Some key findings from this year’s results:

  • The response rate increased to 61 per cent in 2018 from 57 per cent in 2017 — a new record.
  • Similar to 2017, the OPS employee engagement index for 2018 is 69.8 on a hundred-point scale.
  • The OPS inclusion index is 69.7 on a hundred-point scale. The inclusion index was modified in 2018 and is no longer comparable to previous years’ indices.

The 2018 survey results demonstrate improvements both generally and across specific areas in the OPS, confirming that we are heading in the right direction. Our collective work on the OPS of the Future, the OPS Anti-Racism Policy, and the Big Bold Ideas Challenge are just a few examples of recent initiatives to help improve the OPS employee experience.

I appreciate that you and your management teams are planning meaningful actions to address your ministry’s results. Together, we can build a stronger, more engaged workforce and a more accessible, inclusive, diverse and efficient public service for all Ontarians.

Thank you for your ongoing cooperation and support.

c. Dean French, Chief of Staff to the Premier; Diane McArthur, Chief Talent Officer, Office of the Public Service Commission, Treasury Board Secretariat; Ministry Communications Directors

Interim Deputy Minister Appointments

December 17, 2018

Memo to Deputy Ministers

I am pleased to announce the following interim deputy minister appointments.

  • Karen Hughes will continue as the interim Deputy Minister of Treasury Board Secretariat and Secretary of the Treasury Board of Cabinet.
  • Chris Giannekos will serve as interim Deputy Minister of Infrastructure, effective December 29, 2018. Chris has been the Associate Deputy Minister at the Ministry of Infrastructure since June 2016. Prior to that role, he served in numerous senior executive positions at the Ministry of Finance and Treasury Board Secretariat.
  • Shelley Tapp will serve as interim Deputy Minister of Transportation effective December 29, 2018. Shelley has been the Assistant Deputy Minister, Chief Administrative Officer at the Ministry of Transportation since October 2016. She first joined the Ministry of Transportation in 1994 and has spent much of her OPS career advancing through progressively responsible positions within the ministry, including Regional Director, West Region and Director of the Corporate Business Services Branch.

I know that Karen, Chris and Shelley can count on your support.

c: Dean French, Chief of Staff to the Premier; Diane McArthur, Chief Talent Officer, Treasury Board Secretariat

Executive Development Committee and Public Service Commission Appointments

December 17, 2018

Memo to Deputy Ministers

I am pleased to announce that Helen Angus, Deputy Minister of Health and Long-Term Care, has been appointed to the Executive Development Committee and Public Service Commission (EDC/PSC), effective January 2, 2019.

As a returning member, I know I can look forward to Helen’s valuable contributions to the enterprise-wide strategic human resource mandate of these committees. Helen will join existing members:

  • Steve Orsini (Chair, EDC)
  • Diane McArthur (Chair, PSC; Vice Chair, EDC)
  • Paul Boniferro
  • Steven Davidson
  • Marie-Lison Fougère
  • Kevin French
  • Hillary Hartley
  • Shirley Phillips
  • Deborah Richardson

I also want to take this opportunity to thank Scott Thompson for his contributions to EDC/PSC.

Please join me in welcoming Helen to her new role.

c. Dean French, Chief of Staff to the Premier; Diane McArthur, Chief Talent Officer, Treasury Board Secretariat

Message from Secretary Orsini

December 14, 2018

Memo to Deputy Ministers

I am writing to inform you that I have tendered my resignation as Secretary of the Cabinet, effective January 31, 2019. Serving as Secretary of the Cabinet, Clerk of the Executive Council and Head of the Ontario Public Service since June 2014 has been a great honour.

I have enjoyed more than 27 years of public service and have treasured every single moment of it.

I am extremely proud of the Deputy Minister team and our continued efforts to make the Ontario Public Service a more inclusive, diverse and respectful place to work.

You should all take pride in your commitment to the values of the public service.

I hope that the holidays afford you the time to rest, recharge and spend time with your friends and family. I wish you all the very best.

Thank you.

c. Dean French, Chief of Staff to the Premier

Corporate Audit Committee – Appointment of Chair

December 13, 2018

Memo to Deputy Ministers

On December 11th, Treasury Board Secretariat President Peter Bethlenfalvy announced the launch of the new Audit and Accountability Committee (AAC), a sub-committee of the Treasury Board / Management Board of Cabinet (TB/MBC).

The current Corporate Audit Committee (CAC), which is a sub-committee of Deputy Ministers’ Council, will continue to support ministry audit committees and now the new AAC in a number of key areas, including:

  • Recommending key internal audits and special audits to address key financial, technology, operational and other risks to the Ontario Public Service;
  • Tracking and reporting on the implementation of the findings and recommendations from both the Auditor General value for money audit and the internal audit, and recommending corrective action where possible; and
  • Reviewing and coordinating any outsourcing of internal audit work, which will now require prior approval by the AAC.

The Ontario Internal Audit Division, through the Chief Internal Auditor and Assistant Deputy Minister and respective Audit Directors, will support both the CAC and AAC. Ministry audit committees will continue to operate and support the work of the Corporate Audit Committee.

To ensure the strong independence of the existing Corporate Audit Committee, the Chair of CAC will continue as an independent external member of the Ontario Public Service with broad-based technical expertise and experience.

In that regard, I am pleased to announce that Charles-Antoine St-Jean has agreed to serve for a term of up to two years as the Chair of the CAC, effective January 7, 2019. Charles-Antoine will help play a leadership role in strengthening our financial and internal audit due diligence, monitoring and reporting.

Charles-Antoine has extensive senior-level experience in areas ranging from governance, risk management, audit and assurance, forensic accounting, taxation, technology consulting and management consulting. He was previously a managing partner at Ernst & Young, responsible for all aspects of the public sector practice. In addition, he also served as Comptroller General of Canada, and during that time he developed and implemented new financial management and internal audit policies, which led to the creation of the roles of chief financial officers, chief audit executives and independent departmental audit committees.

Charles-Antoine presently serves as Chair of the Public Sector Accounting Board of Canada, and is an advisor to the McGill Rossy Cancer Care Foundation. He received an FCA designation from both the Ontario and Quebec CPA Institute/Order, and a CIPFA designation from the UK Chartered Institute of Public Finance and Accountancy in recognition of his exceptional contribution to public service.

I would like to express my sincere appreciation to Kevin Costante, who has served as Chair of the Corporate Audit Committee since February 2017, for his thoughtful leadership in further advancing corporate audit best practices.

I know I can count on your support in welcoming Charles-Antoine as we work together to strengthen the independence of internal audit governance, monitoring and reporting.

c. Dean French, Chief of Staff to the Premier
Karen Hughes, Deputy Minister (A), Treasury Board Secretariat
Richard Kennedy, Chief Internal Auditor & ADM, Treasury Board Secretariat
Paula Reid, Chair, CAO Forum
Richard Steele, Chair, ADM of Operations Committee
Rocco Passero, Chair, IT Executive Leadership Council

Transition Exit Initiative and Voluntary Exit Program

December 12, 2018

Memo to All OPS Staff

As part of the government’s comprehensive plan to address its fiscal challenges, the government is exploring measures to manage its compensation costs in a way that ensures vital services to citizens are not compromised while avoiding involuntary job losses.

To help streamline the size of the Ontario Public Service (OPS), the current focus is on leveraging available programs that will allow employees to exit the organization on a voluntary basis. As such Cabinet has approved a time-limited Transition Exit Initiative Expansion and a new Voluntary Exit Program within the OPS.

Since 2013, the Transition Exit Initiative (TEI) has been available for regular and regular part-time OPS employees who are represented by OPSEU, AMAPCEO, PEGO, ALOC and the OCAA. Effective January 1, 2019, the TEI program will be temporarily expanded to regular and regular part-time employees in the following employee groups:

  • Crown Counsel Excluded
  • Excluded Category Correctional (COR Excluded)
  • Excluded Category Unified (UN Excluded)
  • Management Compensation Plan, Individual Contributor

Under the expanded TEI, the groups of employees listed above will be able to submit their applications for approval to exit the organization until February 28, 2019. Voluntary exits under the TEI for non-bargaining staff must then take place between January 1, 2019, and December 31, 2019.

Further, a similar Voluntary Exit Program (VEP) will also be temporarily created and made available to regular and regular part-time employees for the following employee groups:

  • Management Compensation Plan, Actuarial Science (PAC 23, 22)
  • Management Compensation Plan, Management Crown Counsel 5A
  • Management Compensation Plan, Manager
  • Management Compensation Plan, Medical Management Group
  • Management Compensation Plan, Management Engineers and Management Land Surveyors
  • Senior Management Group Executive 2, 3 or 4 (Executive 2-4)
  • Management Crown Counsel 5B, 5C or 5D (CC5B-D)

Under the temporary VEP, effective January 1, 2019, the groups of employees listed above will be able to submit their application for approval to exit the organization until February 28, 2019. Voluntary exits under the VEP must then take place between January 1, 2019 and December 31, 2019.

Application forms for non-bargaining employees are available and employees will be permitted to apply immediately, but not exit until January 1, 2019. Further information, including application forms and fact sheets outlining specific entitlements, are available with the existing TEI program materials on the Employment Transition site.

Please note that there have been no changes to the existing TEI program entitlements or application process for bargaining agent-represented employee groups. However, bargaining represented employees who have previously submitted TEI applications may wish to enquire on the status of their TEI application with their Home Position Manager or re-submit a new application for consideration.

Should you have any further questions about any of these exit programs, please contact your Human Resources Advisor.

c. Dean French, Chief of Staff, Premier of Ontario

Update on Workplace Discrimination and Harassment Prevention Program Review

November 23, 2018

Memo to All OPS Staff

The Ontario Public Service (OPS) is always striving to foster a more diverse, inclusive and respectful workplace. We have made these values a cornerstone of our ongoing transformation and modernization efforts. For example:

  • A year ago, we released the Inclusion & Diversity Blueprint, with the goal of diversifying the talent pipeline, advancing inclusive leadership, and building capacity to deliver more inclusive public services.
  • The OPS Anti-Racism Policy followed in February 2018 to address systemic racism head-on and create more equitable human resource management directives, policies, procedures and practices to support all employees, including Indigenous, Black and racialized employees.
  • In April 2018, each ministry submitted concrete plans for diversifying senior leadership.
  • Our Diversity Career Champions Program pairs senior executives with staff from groups who are under-represented in upper management. Approximately 10,000 employee partners and executive champions have participated in the program since it launched in 2008. In the 2017–18 program, 1,029 mentoring pairs were matched — an increase of 44 per cent over the previous year. For the 2018–19 program, 1,1437nbsp;individuals submitted an application for a mentor.

While these are important and necessary actions, we know that there is still more work to do. Although the reported rates of discrimination and harassment in the OPS continue to decline, the recent OPS Employee Experience Survey results show that Black and Indigenous employees continue to report rates of discrimination and harassment higher than that of all other employees. In order to better understand and address this concern, earlier this year I announced that the OPS would undertake two Workplace Discrimination and Harassment Prevention (WDHP) Program reviews.

The first review was an independent review of complex WDHP cases, led by Arleen Huggins, a partner with the firm Koskie Minsky LLP, with expertise in employment law, human rights, anti-racism and WDHP investigations. Today, I am writing to provide you with an update on that review.

Deputy ministers who had cases reviewed by Ms. Huggins have received her report and are reviewing the recommendations together with the Public Service Commission. Where necessary, deputy ministers will communicate next steps to the complainants and respondents regarding any specific case-related actions.

Ms. Huggins was also asked to provide an assessment of her overall impressions of the WDHP process. A summary of her key findings and recommendations is attached (see full report) and will be considered as part of a second, broader review of the WDHP program.

This broader review will make recommendations on improvements to the program, including how systemic race-based discrimination issues can be better identified and resolved. The scope of the review will include: management of complaints, investigation protocols, supports for participants, alternative and early resolution and workplace restoration initiatives.

The Anti-Racism Directorate will consult with key stakeholders, partners and employee networks to establish a process for the review. A Steering Committee comprised of corporate partners and representatives from employee networks will also be established to oversee the review. I will provide you with further updates as this broader review progresses.

Creating a more diverse, inclusive and respectful workplace is essential to building the OPS of the future.

c. Dean French, Chief of Staff to the Premier

Attachment: Independent External Review of Complex WDHP Cases: Summary of Findings and Recommendations of Report

Introduction

As announced on January 19, 2018 and March 26, 2018, the OPS retained an independent reviewer to:

  • Review complex Workplace Discrimination and Harassment Prevention (WDHP) cases and provide advice on the complaint process that could help assist in the resolution; and
  • Produce a report on their overall impressions of the WDHP program.

Ms. Arleen Huggins, partner with the firm Koskie Minsky LLP, was selected to conduct this review. Ms. Huggins has expertise in employment law and human rights and extensive experience with anti-racism, workplace discrimination and harassment matters.

Terms of Reference

Ms. Huggins was asked to develop criteria for the selection of eligible cases from ongoing WDHP reviews, with a particular focus on racialized Ontario Public Service employees. Following the selection process, Ms. Huggins invited the complainants to participate in her review of their case.

Ms Huggins’ terms of reference did not include making an assessment or finding in respect to the merits of any individual case selected. She could, however, recommend additional steps, mechanisms or procedures which could assist in the resolution of any given case.

Ms. Huggins was also asked to prepare an overview report that identifies systemic issues that would help inform the broader review of the WDHP program. This is a summary of Ms. Huggins’ overview report.

Key Findings

  • The WDHP complaint process is often triggered by an incident or a series of events over a particular period of time. However, the WDHP Policy “does not apply to…allegations of systemic employment barriers.”
  • The majority of the WDHP complainants who participated (“complainant Participants”) in Ms. Huggins’ review felt that their lack of career opportunities was the underlying basis to their complaint. Ms. Huggins found that these systemic issues play a material role in the complaints being initiated under the WDHP Program.
  • She found it was impossible, however, for the complainant Participants to separate the specific incident which led to the filing of the WDHP complaint from the underlying systemic issues related to employment barriers, which is outside the scope of the WDHP.
  • As a result, in a number of closed WDHP cases, the specific incident was found to be unsubstantiated or unproven while the systemic issues were not addressed.
  • Specific to the WDHP process, the complainant Participants interviewed indicated the following concerns:
    • A lack of clear information, including about how a WDHP complaint is initiated, when alternate resolution methods are chosen, and that the WDHP Policy does not apply to allegations of systemic employment barriers and that the Policy on Preventing Barriers in Employment would apply in such cases.
    • Failure to adhere to timelines at various stages of the process, which could result from inaccurate or partial information being included in the complaints.
    • Lack of early intervention by management to identify systemic issues and to respond to, review or de-escalate the situation. Participants indicated that if they had been offered early mediation or resolution, they may not have proceeded with the WDHP complaint.
    • Being unable to reference important aspects of their complaint if the alleged incident took place prior to six months, if different managers were involved, and if there was lack of early intervention by management.
    • Lack of preparation and inconsistent practices by investigators, lack of corporate requirements for investigators to have knowledge of complex racial discrimination concepts, lack of thorough investigation before reaching a conclusion, and a disparity of knowledge among WDHP Advisors.
    • Not being provided with updates on the status of the complaint process.
    • Emotional trauma associated with the process and the complaint issues.
  • A number of the respondent Participants expressed they were upset at what they perceived to be frivolous or bad faith allegations made against them. These participants expressed significant frustrations that they could not file workplace harassment complaints against the complainants in their cases under the WDHP Policy.
  • A number of the respondent Participants complained that they never received a copy of the other side’s complaint/response.
  • While a complainant is free to directly initiate his or her own complaint with the WDHP Program, a number of the complainant Participants reported that they initially believed their complaint to have been started by management.
  • Participants (both complainants and respondents) expressed cynicism in the WDHP process to remedy or address their complaints and felt the process was not accountable.
  • Ms. Huggins also highlighted that the Human Resources Management Directive lacks enforcement provisions for a failure of management to adhere to its responsibilities.

Recommendations

  • The following recommendations are based on Ms. Huggins’ interviews with the participants and her own observations.
  • The recommendations relate to the WDHP process and the manner in which race-based complaints are dealt with, and include the pre-complaint stage in an effort to recommend preventative measures to reduce the number of complaints filed.
  • The preventative/systemic recommendations were included by Ms. Huggins with the intent that they may make the employee/management relationship more respectful, co-operative and cordial, and reduce the initiation of a number of race-based WDHP complaints that are direct and systemic.

Operational Recommendations

  1. Train WDHP Advisors in all aspects of the WDHP Program and Policy, direct incidents and systemic racial issues, and anti-racism/anti-Black racism, unconscious bias/anti-Black bias, intersectionality and cultural sensitivity. Update training at least every three years.
  2. Explain preliminary assessments for “in scope” and “out of scope” complaints clearly and in writing to the participants.
  3. Provide notice in writing of change of WDHP Advisors to all parties in a timely manner.
  4. Draft complaint/response to complaint to be completed by participants where possible.
  5. Exchange complaint and response between parties at an early stage in the process and before the investigation interviews take place.
  6. Complete intake interviews in-person if requested.
  7. Articulate timelines in writing and clearly communicate reasons for delay/new timing schedule.
  8. Provide regular WDHP process status updates in writing.
  9. Provide written notice of initiation of WDHP process to participants to confirm the process has been triggered. Provide a copy of the WDHP Policy and WDHP Guide, and a concise summary of the WDHP process steps and timelines.
  10. Update pre-approved list of external investigators at least every three years to contain only investigators who have undertaken specific anti-racism/anti-Black racism, unconscious bias/anti-Black bias, intersectionality and cultural sensitivity training. Afford more weight to oral interview portion of selection process for investigators and survey participants of external investigators.
  11. Dispense with internal investigations process.
  12. Recommend support for participants including engaging Employee and Family Assistance Program services early in the process and finding comparable positions for complainants.

Preventative/Systemic Recommendations

  1. Revise the WDHP Policy to include the ability to file a complaint about systemic issues with race-based complaints dealt with by specialized teams of WDHP Advisors specifically trained on the Policy on Preventing Barriers to Employment and on identification and articulation of direct, indirect and systemic racial discrimination.
  2. Collect desegregated data on WDHP complainants and respondents on an annual basis, by race, gender, age, years of service, position level, pay range, nature of WDHP complaint and other grounds pointing to trends and systemic patterns of race-based complaints to be identified and addressed. Monitor and analyze data to examine trends and patterns among different racial groups and look at particulars of systemic issues.
  3. Mandate widespread anti-racism training including tools for management to identify, be sensitive to, and address race-based complaints and underlying systemic issues to avoid WDHP complaints. Provide training by qualified individuals who have training credentials and lived experience.
  4. Implement early resolution initiatives and train managers on de-escalation measures and when to seek early intervention of Human Resources to resolve issues prior to escalation to a WDHP complaint.
  5. Conduct an overview of hiring, recruitment and promotion competitions and appointment policies and practices with a systemic lens, reviewing all policies and practices, formal or informal, from an anti-racism lens.
  6. Create mentoring/sponsorship opportunities between senior management and racialized employees.
  7. Establish management accountability through formal performance indicators to ensure completion and monitoring of training as well as promotion and participation in programs and activities supporting and encouraging diversity and inclusion within ministries.

Deputy Minister Opportunities

November 2, 2018

Memo to Deputy Ministers, Associate Deputy Ministers, Assistant Deputy Ministers

Further to recent staffing announcements, attached is an advertisement for deputy minister positions for the Transportation, Infrastructure and Treasury Board Secretariat portfolios that is being posted today. We have engaged the firm Odgers Berndtson to assist in the recruitment of these positions.

I believe that we have an excellent and extensive executive talent pool within the OPS and would welcome the applications of any internal candidates who are interested in these deputy minister opportunities. I encourage you to share this advertisement with others who may be interested and to consider one of these opportunities yourself.

Applications may be submitted online to Odgers Berndtson by the posting deadline at www.odgersberndtson.com/en-ca/opportunities#AssignDetail.aspx?guid=15232 or by email to Amanda.bugatto@odgersberndtson.com.

Any interested individuals should submit an application prior to the November 12 deadline.

c: Janet Hannah, Office of the Public Service Commission

Attachment: Job Postings

Deputy Ministers for the Treasury Board Secretariat, the Ministry of Infrastructure, and the Ministry of Transportation
Government of Ontario

Intense global competition, rapidly changing technology, rising public expectations and significant fiscal challenges require strong leadership to support the Ontario government’s transformation of public services. The Ontario Public Service is seeking up to three deputy ministers with strategic and innovative thinking to drive change, improve outcomes and achieve greater efficiencies for the people of Ontario.

  • The Treasury Board Secretariat is the ministry that supports Treasury Board/Management Board of Cabinet in ensuring strong financial and human resource management and provides strategic leadership in driving the government’s transformation and expenditure management strategy. Specifically, this ministry provides oversight of government financial, expenditure and accounting policies and procedures; sets human resource and compensation policy and central bargaining mandates; establishes key performance indicators; is responsible for agency governance oversight and accountability standards; and establishes policies and standards for administrative, personnel, financial, and organizational practices across government and the broader public sector.
  • The Ministry of Infrastructure guides the development and implementation of Ontario’s long-term infrastructure plan and provides strategic policy oversight of the Province’s capital investments in priority areas such as hospitals, schools, transit, roads and bridges. The ministry provides policy advice, business case analysis and financing strategies to implement the government’s long-term infrastructure plan; provides oversight of major infrastructure procurement through Infrastructure Ontario; and collaborates with federal and municipal governments on infrastructure investments in communities throughout the province.
  • The Ministry of Transportation strives to be a world leader in moving people and goods safely and efficiently to support a globally competitive economy and a high quality of life. Its mandate focuses on key priority areas, including: increasing transit ridership; promoting a multi-modal transportation network that supports the efficient movement of people and goods; promoting road safety and advancing one of the safest transportation jurisdictions in North America; improving Ontario’s highway, bridge and border infrastructure; and supporting the ministry’s regulatory oversight of innovative solutions such as autonomous vehicles.

Qualifying candidates will possess a distinguished track record of accomplishment in executive leadership, financial management, public-private sector partnerships, entrepreneurial and innovative leadership, deep credibility with the public and stakeholders and strong negotiation and communication skills. Deputy ministers play a critical leadership role as visionaries and catalysts for change and will work with ministers and the government to execute policy and priorities to enhance the well-being of Ontario residents. To be successful, the candidate will need to be an inspirational and inclusive leader, a trusted advisor to enable informed policy and program decisions, a valued relationship builder, a trusted partner and an astute strategist.

For further information, please contact Sal Badali at 416-366-1990.

To be considered, please submit your resume and related information by no later than November 12, 2018 in confidence to Amanda.bugatto@odgersberndtson.com or online at: www.odgersberndtson.com/en-ca/opportunities#AssignDetail.aspx?guid=15232

Congratulations Scott Thompson

November 2, 2018

Memo to Deputy Ministers

After 33 years of exceptional public service, Scott Thompson has advised me that he will be retiring from the Ontario Public Service (OPS) effective December 28th. Scott has accepted an exciting opportunity as CEO of the Institute of Public Administration of Canada (IPAC).

Since joining the OPS in 1985, Scott’s career has spanned six ministries including deputy minister roles in Cabinet Office, the Ministry of Finance and most recently Transportation and Infrastructure.

Scott worked on a broad range of priority initiatives, most notably in municipal restructuring and legislative reform, transportation planning and policy, guiding the development of four budgets and leading the Commission on the Reform of Ontario’s Public Services.

Throughout his career, Scott has maintained a strong commitment to improving public policy and decision-making, and helping to guide public servants into becoming the leaders of tomorrow’s OPS. His strong commitment to public service and to the long-term values of the OPS has made him a key contributor as a member of the Deputy Minister Council, Executive Development Committee and Public Service Commission.

On a personal level, I would like to express my sincere appreciation to Scott for his thoughtful guidance and counsel and for his collaborative approach in working with his colleagues and stakeholders.

I know Scott will put his OPS experience to good use in his new position at IPAC and continue to be an ambassador for the importance of a strong public service.

Please join me in wishing Scott all the best.

c: Dean French, Chief of Staff to the Premier; Diane McArthur, Chief Talent Officer, Treasury Board Secretariat

Strategic Transformation Advisor

November 2, 2018

Memo to Deputy Ministers

I am very pleased to announce the appointment of Peter Fenwick as Strategic Transformation Advisor, Cabinet Office, effective November 5, 2018.

Peter is a distinguished technology innovation leader and entrepreneur with extensive experience in business development and transformation. Prior to joining the Ontario Public Service, he was the Managing Director at Fenwick & Associates, a management consulting firm servicing a broad range of health and technology industry clients. Previously, Peter served as Senior Provincial Director at Alberta Health Services, where he worked with the government to drive innovation adoption and health service improvement. Peter also held a number of senior leadership positions at GE Healthcare.

Peter has a joint MBA from Kellogg School of Management, Northwestern University, and the Schulich School of Business, York University, and a Bachelor of Science in Mechanical Engineering from Queen’s University.

Peter will lead the System Transformation Office in Cabinet Office to support cross-cutting transformational initiatives that require an enterprise response to systemic change. His deep experience in the use of technology will support all-of-government initiatives to drive greater efficiencies in the delivery of public services. Peter will work closely with ministries to ensure central agency support in setting government transformation policy. He will also join the Deputy Minister Committee on Transformation and Technology.

Peter has actively served on several boards, including the Alberta Council of Technologies Society, the Community for Excellence in Health Governance and the Canadian College of Health Leaders, Southern Alberta Chapter.

Please join me in welcoming Peter to Cabinet Office and the Ontario Public Service.

c: Dean French, Chief of Staff to the Premier; Diane McArthur, Chief Talent Officer, Treasury Board Secretariat

Thank You - OPS Fall Food Drive

October 29, 2018

Memo to All OPS Staff

I am always impressed by how our organization comes together to help those in need. I am very proud to share the results of this year’s drive: we raised 9,977 pounds of food and $8,137 for the Daily Bread Food Bank.

I also want to acknowledge the great work of everyone who made this possible, both in Toronto and at the regional OPS offices that organized their own events. For photos from the Toronto event, please visit the link in my tweet.

Thank you for your generosity. Together, we made this food drive a great success!

Public Appointments Data

October 19, 2018

Memo to Deputy Ministers

As the government moves forward in making appointments to various agencies and entities, the Public Appointment Secretariat (PAS) has been asked to provide more information regarding the roles, responsibilities and compensation of appointees.

Attached is a template that we are asking you to complete by no later than November 2, 2018. This template is required for all appointees. This includes both ministerial appointees as well as Order in Council appointees to any entity regardless of whether or not they receive provincial funding. For example, this includes provincial agencies, government corporations, police service boards, regulatory colleges, administrative authorities, grant review teams, university board of governors and other.

The template includes many fields where information is accessible from the Public Appointments Management System (PAMS). In addition to completing the required information in the template, please use this opportunity to review and update this information in the system. The template also requires additional information, specifically regarding:

  • the type and exact remuneration for appointees (annual or per diem)
  • actual total remuneration amount for last fiscal year (2017-18)
  • forecasted total remuneration amount for current year (2018-19)
  • days worked by the appointee
  • position roles/responsibilities
  • position qualifications
  • position time commitment
  • committee requirements of position
  • total agency metrics (for provincial agencies), such as gross revenue, net income and total number of employees

We are aware that ministries may not currently have access to all of the requested information and may need the assistance of your agencies and entities in pulling this information together.

Please send the completed template to Olha Dobush, Director of Public Appointments and Agency Governance, by November 2, 2018. Please send one template per ministry with information for each agency or entity, where appointments are made, listed in a separate tab. Please do not modify the provided template.

If you have any questions regarding this request, please contact Diane McArthur, Chief Talent Officer and Chair of the Public Service Commission or Olha Dobush.

I would like to thank you for your assistance.

c: Dean French, Chief of Staff to the Premier; Alicia Markson, Director of Appointments, Premier’s Office; Diane McArthur, Chief Talent Officer

Attachment: Headings for PAS Appointee/Agency Template

  • Ministry
    • Lead Contact with Agency
  • Agency
    • Legal Name
    • Lead Contact with Ministry
  • Provincial Agency
    • Yes/No
    • No makes it an “other entity”
  • Agency Function
    • Mandate
  • Key Agency Metrics (latest year)
    • Total Gross Revenue/Sales
    • Total Net Income
    • Total Number of Employees (FTEs)
  • Position Name
    • Chair, Vice Chair, Member
  • Full-Time/Part-Time Position
  • Roles/Responsibilities
  • Position Qualifications
  • Position Time Commitment
  • Position Term Length
  • Reappointment Eligible
    • Yes/No
    • Some positions are not eligible for reappointment
  • Appointee First Name
  • Appointee Last Name
  • New Appointment
  • Original Start Date on Board
  • Date Prepared
    • Date when the information has been verified
  • Current Term Start Date
  • Current Term End Date
  • Total Years Elapsed on Board to Date
    • Some appointees may have had other roles on board beyond their current term/position
  • Biography
  • Remuneration Type
    • per diem, annual salary, per diem+retainer, retainer only, expenses only
  • Per Diem Amount
  • Salary Amount
  • Days Worked 2017/18 (actual)
  • Total Remuneration 2017/18 (actual)
  • Forecasted Days of Work 2018/19
  • Forecasted Total Remuneration 2018/19
  • On Leave
    • Some appointees may be on leave for various reasons
  • Resigned
    • Some appointees may have resigned, but Order In Council revoking appointment is still in process
  • Serving Past Term End
    • Some appointees continue to serve until they are replaced
  • PSOA Compliance
    • Some boards fall under the Public Service of Ontario Act
  • Public Body
  • Commission Public Body
  • Board Governed
    • TBS classification (not all agencies have a governance board)
  • ATAGAA
    • Yes/No
    • Yes - appointments to body fall under the Adjudicative Tribunals Accountability, Governance and Appointments Act, 2009
  • Agency Background
    • Link to Legislation and regulations that establishes and governs the agency
  • Agency Type
    • TBS classification (e.g., operational enterprise, advisory, adjudicative, etc.)
  • Hyperlinks to Information
    • Link to Legal Charter/Incorporation
    • Link to Strategic/Business Plans
    • Link to Financial Statements (for at least three years)
    • Link to Corporate Reviews

Acting Senior Executives in TBS and Finance

October 19, 2018

Memo to Deputy Ministers

With Nancy Kennedy taking an extended personal leave, Karen Hughes will continue to act as Deputy Minister, Treasury Board Secretariat and Secretary of Treasury Board and Management Board of Cabinet.

Karen has provided strong leadership, expertise and direction in her role as Associate Deputy Minister in the Office of the Treasury Board, Treasury Board Secretariat. She has successfully facilitated strategic decision-making by providing corporate leadership to the planning, development and implementation of the overall fiscal, business planning and resource allocation processes.

I would like to thank Mike Weir for agreeing to step in as acting Associate Deputy Minister, Office of the Treasury Board effective immediately. Mike is currently the Associate Deputy Minister, Office of Tax, Benefits and Local Finance in the Ministry of Finance. Mike is a seasoned public sector executive, having served in senior leadership roles within the Ontario Public Service and municipal sector for more than two decades. Mike joined the Ministry of Finance from the Ministry of Health & Long-Term Care, where he was Assistant Deputy Minister and Chief Administrative Officer, a role he also previously performed for the Ministry of Transportation.

I would also like to thank Agatha Garcia-Wright for agreeing to act as Associate Deputy Minster, Office of Tax, Benefits and Local Finance. Agatha, currently the Assistant Deputy Minister, Tax Compliance and Benefits Division, brings considerable experience from the variety of leadership roles she has held in the OPS, including with the Ministry of the Environment, Management Board Secretariat, Cabinet Office and the Ministry of the Attorney General. She previously acted in the role of Associate Deputy Minister for several months in 2016.

Please join me in thanking Karen, Mike and Agatha for taking on these new responsibilities.

c: Dean French, Chief of Staff to the Premier; Diane McArthur, Chief Talent Officer, Treasury Board Secretariat

Join us for the Fall Food Drive

October 15, 2018

Memo to All OPS Staff

I am always moved by the dedication and generosity found within the OPS. Like so much of the work we do every day, our volunteer campaigns make a real, tangible difference for people all across our province. Yet, while Ontario is a great place to live, some families are still going hungry.

Every year we call on members of the OPS to contribute to our Fall Food Drive, to help people in need put food on their table for themselves and their families. Please join us as we partner with the Daily Bread Food Bank for this year’s food drive. If you can’t attend in person, you can donate at www.ontario.ca/fooddrive — all donations will be used to serve local communities.

Location: Macdonald Block lobby, 900 Bay Street, Toronto
Date: Thursday, October 25, 2018
Time: Noon – 1:00 p.m.

Please give generously to help us make this food drive a success.

Cabinet Office Results from 2018 Employee Experience Survey

October 11, 2018

Memo to All Cabinet Office Staff

Over 41,000 employees participated in this year’s OPS Employee Experience Survey — a new record! Last month, I shared the OPS-wide survey results, and today I am excited to share Cabinet Office’s results. Please keep in mind that these results reflect our ministry at the time of the survey; any divisional changes since then are not captured.

I would like to thank everyone who completed the 2018 OPS Employee Experience Survey. Once again, Cabinet Office’s response rate was outstanding at 89% — up 4% from last year! Thanks to your honest and open feedback, your leadership and I can focus our continued efforts to build a stronger, more engaged workforce and a more accessible, inclusive, diverse and efficient public service for all Ontarians.

This year, you identified several strengths in Cabinet Office, including:

  • positive relationships with co-workers
  • feeling that colleagues value your ideas and opinions
  • clear expectations about your work and understanding how it contributes to Cabinet Office
  • taking pride in your work and believing you are treated respectfully at work

You also identified areas to focus on for improvement, including:

  • expectation that hiring practices be based on skills, abilities and experience
  • supports to address performance barriers (e.g., stress or changes to the work environment)
  • the Cabinet Office orientation experience

Leaders are currently reviewing the results for divisions, branches and units (where available). This year, managers also have access to the survey data, an important step in discussing your workplace’s results at the unit level.

Later this fall, there will be opportunities for you to get involved in discussing meaningful actions on how to improve your experience in the workplace. Thank you for taking the time to respond to the survey and providing your thoughtful insights.

2018–19 Diversity Career Champions Program

October 9, 2018

Memo to All Cabinet Office Staff

I am delighted to announce today’s launch of the 2018–19 Diversity Career Champions Program (DCCP). The application period will run from October 9 to 23, 2018, and you can apply by visiting the DCCP portal.

The DCCP is a career development program for groups that are under-represented in senior leadership positions in the OPS. For Cabinet Office, this includes Indigenous people, LGBTQ+ people, persons with disabilities and racialized people.

Through this program, executive champions actively support the career development goals of employee partners who identify with one or more of these groups by helping them to navigate the public service, identify career paths, broaden their networks and arrange job shadowing opportunities.

The DCCP is an important piece of our strategic approach to becoming a more accessible, diverse and inclusive workplace. Past employee partners have reported an increase in their understanding of the OPS’s organizational culture and their ability to navigate it, while past executive champions have reported a greater understanding of the organizational and systemic barriers their employee partners may experience in the workplace.

While the program began in the OPS Diversity Office, today all ministries in the OPS manage their own programs, enabling them to tailor the program to meet their specific needs and organizational culture.

Like last year, the 2018–19 DCCP will consist of two distinct streams. The first is for deputy ministers and associate deputy ministers and is open to senior management and non-bargaining employees at the M11 level or above in any of the under-represented groups. The second is for assistant deputy ministers, directors and managers and will be open to staff in any of the under-represented groups.

This year’s application will include a survey with more detailed questions around gender, sexual orientation, disability, race, Indigenous identity and other ethnic and/or cultural identities consistent with the OPS Employee Experience Survey. Responses from the self-identification section of this application will only be used for the matching process and for participation in the program. Information will not be shared with employee partners or executive champions.

Executive champions and employee partners will spend a minimum of six hours together over the course of the program (December 3, 2018 to October 31, 2019). Before applying, please reflect on the goals you would like to set for yourself as a participant. Please also note that you must ask your manager to endorse your participation prior to beginning the application process.

I encourage all eligible employees to take advantage of this extraordinary career development opportunity. If you have any questions or would like further information about the program or application process, please visit the DCCP portal or contact the Cabinet Office DCCP lead.

Appointment of Deputy Minister of Community Safety

October 1, 2018

Memo to Deputy Ministers

I am very pleased to announce the appointment of Mario Di Tommaso as Deputy Minister of Community Safety, effective October 22nd.

Mario, a highly respected and experienced police executive, has more than 30 years of progressive policing experience in community safety, homicide, major crime, intelligence, drug investigations and community relations. He has managed large operational and capital budgets and has a proven track record in successfully leading large, complex initiatives. He is currently Staff Superintendent of Communities and Neighbourhood Commands at Toronto Police Services (TPS). In this role, Mario oversees strategic management and operational oversight of command operations at eight very busy police divisions in Toronto. He is currently responsible for approximately 2,250 police officers and 500 civilians.

Prior to becoming Staff Superintendent, Mario held a number of positions over his distinguished career at Toronto Police Services, including Superintendent, Staff Inspector, Inspector and Detective. He currently serves on the Mayor’s Committee on Supervised Injection and Overdose Prevention Sites and previously sat on the TPS’s Toronto Drug Strategy Implementation Panel. Since 2011, Mario has also co-chaired the Chief of Police’s Muslim Community Consultative Committee. Mario’s expertise has been widely recognized with awards and honours, including the Order of Merit for the Police Forces (invested by the Governor General) and the Queen’s Diamond Jubilee Medal.

In addition to his responsibilities as Deputy Minister of Community Safety, Mario has agreed to be a deputy minister champion for diversity and inclusion in the Ontario Public Service. I want to thank Matt Torigian for agreeing to stay on an extra week to help Mario transition into his new role.

Please join me in congratulating Mario and welcoming him to the deputy minister team.

c: Dean French, Chief of Staff to the Premier; Diane McArthur, Chief Talent Officer, Treasury Board Secretariat

New Executive Lead and Mental Health and Wellness Activities

October 1, 2018

Memo to All OPS Staff

As part of our efforts to cultivate a more inclusive, diverse, accessible and respectful workplace, I am pleased to announce our new Executive Lead for mental health is Deputy Minister Kevin French.

Over the past few years we have seen increased awareness and understanding of workplace mental health issues, and the OPS remains committed to furthering the conversation. In fact, our 2018 Employee Experience Survey provides new insights into the importance of addressing mental health in the workforce.

I look forward to Kevin’s leadership in encouraging OPS executives and staff to support mental health and wellness, and promoting a workplace where everyone feels safe and empowered to do their very best.

I would like to announce two important events in October which address both mental and physical health. The first event this October is Mental Illness Awareness Week (MIAW) from October 1-7, 2018.

MIAW is an annual national public education campaign that seeks to raise awareness of mental illness in Canada and to reduce the stigma associated with mental illness among the general population and health care professionals.

To support this important campaign and as part of the OPS Mental Health Framework, the Ministry of Government and Consumer Services will be conducting a series of events to address mental illness during the first week in October.

The campaign, led by the Centre for Employee Health, Safety and Wellness, is an excellent opportunity to increase your mental health awareness. I encourage you to:

  • Attend the Healthy Workplace, Healthy Mind Speaker Series
  • Participate in the ebutton awareness campaign
  • Learn more about the free and confidential services, tools and resources available through the Employee and Family Assistance Program

Additionally, October is Global Ergonomics Month. Proper ergonomics is an important contributor to good physical health. Resources are available to support you on the OPS Wellness Portal.

We all have a role to play in fostering a healthy and supportive workplace. I thank you for your continued support.

Freeze on the Disposition of Government Records

September 28, 2018

Memo to Deputy Ministers and John Roberts, Archivist of Ontario

As discussed at Deputy Ministers’ Council earlier today, I am writing to instruct you to take all necessary steps to ensure the retention of all records currently held in your Ministries, including suspending the operation of all applicable Records Schedules regarding the archiving of records or the disposition of transitory records.

These steps are necessary to ensure the preservation of any records that may be relevant to the mandate of the Select Committee on Financial Transparency.

If the terms of reference is approved by the Legislative Assembly, it will ultimately be up to the Committee to determine what records it may require to fulfill its mandate. In the meantime, it is our obligation as public servants to take all necessary steps to ensure that no records currently held in our possession related to the business, fiscal and policy activities of the former government are deleted, destroyed, lost or modified in any manner. This includes any personal records and hand-written notes related to government business and activities.

No search for records is required at this point in time. Further notice on those steps will be provided at the appropriate time.

If you have any questions, please contact William Bromm in my office.

Thank you for your diligent assistance in this matter.

c. Dean French, Chief of Staff

Appointment of Interim Corporate Chief Information Officer, Ministry of Government and Consumer Services

September 28, 2018

Memo to Deputy Ministers

Kevin and I are pleased to announce that Rocco Passero will assume the position of Interim Corporate Chief Information Officer, effective October 1st, 2018.

Rocco is a strategic executive with experience in leading complex transformational business projects and programs. Rocco is currently Executive Lead and Assistant Deputy Minister of Infrastructure Technology Services (ITS). He is also Chief Information Officer (Acting) of Enterprise Service Management (eSM).

As a champion of enterprise service excellence with over 25 years of service in multiple ministries, he has a proven track record of leading transformational initiatives that have achieved millions of dollars in savings. He continues to introduce new delivery models, service enhancements, digital improvements and end-user experience enhancements.

A recruitment process will be initiated in the near future and more information will be forthcoming soon.

Please join me in congratulating Rocco.

Original signed by:

Steve Orsini, Secretary of the Cabinet
Kevin French, Deputy Minister, Government Services

Congratulations Marc Rondeau

September 28, 2018

Memo to Deputy Ministers

Nancy and I are pleased to announce Marc Rondeau as the Acting Associate Deputy Minister, Centre for Public Sector Labour Relations and Compensation, effective Monday October 1, 2018.

Marc brings 30 years of OPS experience to this position. In his role as Assistant Deputy Minister, Centre for Public Sector Labour Relations and Compensation, Marc actively led the negotiations of multiple collective agreements, resolved contentious compensation and labour relations issues, and fostered strong working relationships with ministry partners, bargaining agents, and external stakeholders.

Marc is highly respected across the OPS and broader public sector for his wealth of knowledge, strategic advice, and passion for labour relations. We look forward his continued leadership on this work.

Please join us in congratulating Marc and welcoming him to his new role.

Original signed by

Steve Orsini, Secretary of the Cabinet
Nancy Kennedy, Deputy Minister of Treasury Board Secretariat, Secretary of Treasury Board and Management Board of Cabinet

Executive Development Committee and Public Service Commission Appointment

September 26, 2018

Memo to Deputy Ministers

I am pleased to announce that Kevin French, Deputy Minister of Government Services, has been appointed to the Executive Development Committee and Public Service Commission (EDC/PSC), effective today.

Kevin will join existing members:

  • Steve Orsini (Chair, EDC)
  • Diane McArthur (Chair, PSC; Vice Chair, EDC)
  • Paul Boniferro
  • Steven Davidson
  • Marie-Lison Fougère
  • Hillary Hartley
  • Shirley Phillips
  • Deborah Richardson
  • Scott Thompson

Please join me in welcoming Kevin to his new role. I know that he will make valuable contributions to the enterprise-wide strategic human resource mandate of these committees.

c: Dean French, Chief of Staff to the Premier; Diane McArthur, Chief Talent Officer, Treasury Board Secretariat

Congratulations Melanie Fraser

September 24, 2018

Memo to Deputy Ministers

Dear colleagues,

Helen and I are delighted to announce that Melanie Fraser will succeed Nancy Naylor as Associate Deputy Minister, Delivery and Implementation at the Ministry of Health and Long-Term Care.

Since her days with the Office of the Chief Coroner and Forensic Pathology Services, Melanie has had a keen interest in the work of the health care sector.

Most recently, Melanie has served as the interim Corporate Chief Information Officer with the Ministry of Government and Consumer Services. Prior to this, Melanie was the ADM / CAO of Corporate Services in Treasury Board Secretariat.

Throughout her career in the Ontario Public Service, Melanie has been viewed as a progressive, collaborative and inclusive leader. Her wealth of experience has well-positioned her to be a champion of innovation and change. We have been impressed by Melanie’s strategic leadership on enterprise-wide initiatives and broad experience in both corporate and operational roles ranging from ministries to central agencies.

Please join us in congratulating Melanie.

Sincerely,

Steve Orsini, Secretary of the Cabinet
Helen Angus, Deputy Minister, Ministry of Health and Long-Term Care

Matt Torigian

September 24, 2018

Memo to Deputy Ministers

Matt Torigian has informed me that he has accepted the exciting position of Distinguished Fellow of the Munk School of Global Affairs and Public Policy, at the University of Toronto. He will be leading an international initiative on Global Policing in the school’s Global Justice Lab. Matt’s last day in the office will be October 26th, 2018.

As many of you know, prior to his appointment as Deputy Minister of Community Safety in June 2014, Matt had a celebrated policing career with the Waterloo Regional Police Service. Prior to retiring as Chief of Police, Matt spent time as a criminal investigator, including undercover drug work and homicide investigations. He also spent time as a tactical officer.

Thanks to Matt’s strong commitment and decisive leadership, the ministry introduced new policies on a wide range of issues including animal welfare, emergency management and fire investigations, police records checks and community safety reform, as well as substantial changes to the Police Services Act.

On a personal note, I want to thank Matt for his thoughtful advice and support to me and for his insightful contributions as a valued member of the deputy minister team.

Please join me in congratulating Matt and wishing him all the very best as he takes on this new adventure.

c: Dean French, Chief of Staff to the Premier; Diane McArthur, Chief Talent Officer, Treasury Board Secretariat

Deputy Ministers Committee on Transformation and Technology (DMCTT)

September 18, 2018

Memo to Deputy Ministers

To better support the government’s transformation agenda, the mandate of the current Information and Information Technology Deputies’ Committee (IITDC) will be reconstituted to include public service transformation. As a result, to better reflect its new mandate, the committee will be renamed to the DM Committee on Transformation & Technology (DMCTT).

The refocused committee will be responsible for leveraging digital and design thinking, new technology and innovative approaches in support of public service transformation. Specifically, the committee will:

  • Drive enterprise change and advance a culture across the public service that champions transformation through effective change management and leadership practices;
  • Help implement the government’s policy agenda and priorities by leveraging digital and design thinking, lean methodologies, new technology and innovative approaches; and
  • Assess the capacity and capability of the public service to deliver on the government’s transformation agenda.

DMCTT will be accountable to Treasury Board of Cabinet and tasked with maximizing value from information management and information technology investment while ensuring investments can be measured and reported on with specific outcomes that align to strategic priorities.

DMCTT will be co-chaired by Hillary Hartley, Chief Digital Officer and Deputy Minister, Consumer Services and Helen Angus, Deputy Minister, Health and Long-Term Care. Other members include:

  • Steven Davidson, Deputy Minister, Policy and Delivery, Cabinet Office
  • Kevin French, Deputy Minister, Government Services
  • Giles Gherson, Deputy Minister, Red Tape and Regulatory Burden Reduction
  • Nancy Kennedy, Deputy Minister, Treasury Board Secretariat
  • Janet Menard, Deputy Minister, Children, Community and Social Services
  • Nancy Naylor, Deputy Minister, Education
  • Stephen Rhodes, Deputy Minister, Energy
  • Scott Thompson, Deputy Minister, Transportation

DMCTT will provide a horizontal view to delivering government services, bringing deputy ministers together to drive transformation across government. As such, the Council agenda and materials will be circulated to all deputy ministers in advance of meetings, to encourage deputy minister participation where appropriate, and will provide progress reports to DMC on a quarterly basis.

The Terms of Reference will also be shared with you in the coming weeks and the Office of the Corporate Chief Information Officer will provide secretariat support.

I know I can count on all of you in supporting the work of this important committee.

c: Dean French, Chief of Staff to the Premier; Melanie Fraser, Corporate Chief Information Officer, MGCS

Congratulations to the Amethyst Award Winners and Nominees

September 17, 2018

Memo to All OPS Staff

On September 13, senior OPS leaders and I were honoured to celebrate our outstanding winners and nominees at the 26th annual Amethyst Awards ceremony. This year, 26 winning groups and individuals (see attached list) were chosen from an impressive 125 nominations. It was awe-inspiring to see the dedication and commitment of public servants at all levels of the OPS from all parts of the province. The awards represent the best of the best of the Ontario Public Service. See pictures of the event.

Being nominated for or receiving an Amethyst Award is a significant achievement. All of this year’s winners share a dedication to transforming the public service to create better outcomes for all Ontarians. Their remarkable stories represent the high bar set by members of the OPS each and every day. They inspire their colleagues to bring their best ideas to work and help ensure that we create an OPS that is more accessible, diverse, inclusive and respectful. Events like the Amethyst Awards allow us to take the time to recognize and celebrate our successes as we continue to strive for excellence.

A reminder that nominations for our deserving colleagues for next year’s awards are due by December 8 — that’s just three months away, so please visit the Amethyst Awards website to download your application package.

Once again a big thank you and congratulations to all of this year’s winners and nominees for leading by example as we work together to create a better public service.

Attachment

c: Dean French, Chief of Staff to the Premier

Attachment: List of Amethyst Award winners

The Amethyst Awards – Winners (By Category)
Note: Some ministry names reflect the ministries in operation at the time of award nominations (December 2017)

Service Excellence – Individual (4 Recipients)

#NameMinistry / Organization
1David LaiMinistry of Transportation
2Roy SiddersMinistry of Natural Resources and Forestry
3Deborah Smith-WebberMinistry of Tourism, Culture and Sport
4Sheilagh StewartMinistry of the Attorney General

Service Excellence – Group (14 Groups)

#NameMinistry / Organization
1Air Emissions EASR TeamMinistry of Citizenship and Immigration – Doris Dumais
Ministry of the Environment, Conservation and Parks – Tracy Armstrong, Cynthia Brandon, Kristi Cairns, Eugenia Chalambalacis, Carolyn Coulson, Charlene Cressman, Doris Dumais, Christina Labarge, Lisa MacCumber, Header Merza, Neryed Ragbar, Blair Rohaly, Natalie Schott, Scott Sterling, Deborah Goseng
2BimickawayCabinet Office – Christopher Taylor
Ministry of the Attorney General – Kimberly R. Murray, Rolando Aguilera, Aliesha Arndt, Jessica Ford, Ashley Jacobs, Sara Greenfield, Kirsten Manley-Casimir, Danny Morton, Charles Petahtegoose, Julian Roy
3Black Ontario Public Service Employees Network (BOPSers) 2013-17 ExecutiveCabinet Office – Folarin Obikoya
Ministry of Children, Community and Social Services – Elicia Alleyne
Ministry of Transportation – Cikiah Thomas
Ministry of Community Safety and Correctional Services – Charlene Tardiel
Ministry of Indigenous Relations and Reconciliation – Beata Nowakowska
Treasury Board Secretariat – Elvalyn Brown
Ontario Human Rights Commission – Remi Warner
4Cap and Trade ProgramMinistry of the Environment, Conservation and Parks – Tom Johnson, Cynthia Brandon, Sheri Beaton, Lisa D. Blackwell, Loraine Chan, Angie Cheung, Craig Golding, Patrick Hamilton, Myra Hewitt, Tyler Hunt, Seema Khanna, Marie LeGrow, Stephanie Liu-Leconte, Eric Loi, Adrienne Molnar, Laura Nemchin, Colleen Noble, PJ Partington, Nadia Ramlal, Dave Tiffin
5Civil Claims Online Filing ServiceMinistry of the Attorney General – Brian O’Sullivan, Maura Dales, Joseph Doria, Christopher Johns, Pauline Labelle, Daniela Meffe, Linda Omazic, Vaia Pappas, Kim Sprenger
Ministry of Community Safety and Correctional Services – Darsana Bastin, Kevin Chen, Catherine Emile, Haleema Fazil, Mara Karic, Aditya Mishra, Leo Onosov, Vishal Pawar, Navneet Shergill, Jawad Tanweer, Anjum Zia
6Digital Health Drug Repository TeamMinistry of Health and Long-Term Care – Beatrix Ko, Paul Bowser, Rob Crews, Barb Guiao, Karen Hay, Nathan Johnston, Marcus Mazzucco, Suzanne McGurn, Saravanan Natarajan, Roy Natividad, Joe Racz, David Schachow, Lorelle Taylor, Lucinda Theodore, Dr. Robin Williams, Nancy Xiao, Arun Dewan, Chris Pentleton
eHealth Ontario – Karen McKibbin
7Fentanyl/Opioid Working GroupOntario Provincial Police – Alana McCutcheon, Chris Auger, Frank Bates, Stephen Boyd, Lee Fulford, Alysa Pottage, Jackie Reilly, Sue Thorburn
8Lake Nipissing Walleye FisheryMinistry of Natural Resources and Forestry – Carrie Hayward, Jason Anderson, Mitch Baldwin, Tim Caddel, Roch Delorme, Leith Hunter, George Morgan, Julie Robinson, Lorne Rose, Kim Tremblay, Brian Wilkie, Michelle Wood
9Mediation Program TeamHuman Rights Legal Support Centre – John Fraser, Roger Love, Malika Mounir, Angela Huynh-Chew, Maha Elshamy, Shannon Sproule
10MOHLTC Digital Health TeamMinistry of Health and Long-Term Care – Lonnie Potter, Karen Hay, Lorelle Taylor, Dorothy Chen, Arun Dewan, Hong Gao, Greg Hein, Jessica Lee, Kathryn May, Evan Mills, Mortah Nabavi Niaki, Yeehua Peng, Chris Pentleton, Krista Sider, Rebecca Silverhart, Tracy Wang, Dr. Robin Williams, Helene Wong, Christopher Yeung
eHealth Ontario – Karen McKibbin
11OMB Reform TeamMinistry of the Attorney General – Ali Arlani, Suzanna Birchwood, Andrea Hargovan, Sara Khajavi, Sunny Kwon, Tanya Watkins
Ministry of Municipal Affairs and Housing – Laurie Miller, Audrey Bennett, Gloria Brandao, Joanne Davies, Viki Eric-Smith, Luke Fraser, Kate Manson-Smith, Peter Matheson-Young, Angela Pedretti, Ken Peterson, George Soares, Lesley Wintle
Treasury Board Secretariat – Drew Price
12Phragmites Control TeamMinistry of the Environment, Conservation and Parks – Tom Cowan, Ngan Diep, Suzanne Durst, Katherine Olejarz
Ministry of Natural Resources and Forestry – Melody Cairns, Claire Burks, Eric Cleland, Bryan Davis, Brad Frechette, Michael Irvine, Jenni Kaija, Francine MacDonald, Terese McIntosh, Alex Meilutis, Hussien Oumer, Andrei Rosu, Lauren Temple, Ken VanEvery, Dustin Veenhof, Jon Wild
13Residential Services Youth PanelMinistry of Children and Youth Services – Ashleigh Egerton, Celeste Howard, Marian Mlakar, Anna Rebelo-Major
Office of the Provincial Advocate for Children and Youth – Ashley Ash, Sheldon Caruana, Christopher Cottle, Allison Caroline Guzman, Chloe Hockley, Ashley Jack, Chrednick Kakekagumick, Lisa Klassen, Cayleah Lamarsh, Lucie Langford, James McGuirk, Shyanne Nichols, Amanda Owusu, Monica-Margarita Rosas, Kiki Zukerman Schure
14Stelco Negotiating TeamCabinet Office – Alan Veerman
Ministry of the Environment, Conservation and Parks – Nadine Harris, Jeff Burdon, Stephen Burt, Justin Jacob, Paul Nieweglowski, Lauren Sasaki, Paul Widmeyer
Ministry of Finance – Vinod Armoogum, Norm Helfand, Shemin Manji, Leah Myers, Scott Nelms, Jennifer Rook, Garima Talwar
Ministry of the Attorney General – Barbara Austin, Mark Bailey, Anne Slivinskas, Shemin Manji
Financial Services Commission of Ontario – Lester Wong, Barbara Austin, Mark Bailey, Teck Go, Anne Slivinskas

Digital Disruption – Individual (1 Recipient)

#NameMinistry / Organization
1Tsz-Lung CheungMinistry of Children, Community and Social Services

Digital Disruption – Group (4 Groups)

#NameMinistry / Organization
1Blockchain Proof-of-Concept Project TeamMinistry of Government and Consumer Services – Nicholas Bourassa-Young, Rob Devries, Miralem Velic, Rosario Guray, Vivek Kankaria, Herman Lam, Olena Mitovska, Igor Solesa, Mario Tarsitano, Ivan Wei, Juzair Ali, Dawn Foster, Bev Hawton, Munish Sabharwal
Cabinet Office – Sandra Hayduk, Andy Dabideen, Aimee Skelton
Liquor Control Board of Ontario – Katharine Brickman
Alcohol and Gaming Commission of Ontario – Martha Otton, Elizabeth Yeigh
2Electronic Canadian Triage and Acuity Scale (eCTAS)Ministry of Health and Long-Term Care – Gazelle D’Souza, Allison Costello, Melissa Farrell, Hindy Ross, Fredrika Scarth, Colleen Wong
Cancer Care Ontario – Tamer Ahmed, Elizabeth Carson, Ben Cheng, Rupendra Dhillon, Jason Garay, Dwane George, Shah Hosein, Peter Lang, Joy McCarron, Steve Scott, Kaeli Stein, Leanne Tam, Chris Tavares
CorHealth Ontario – Cathy Cattaruzza
3OSAP Transformation ProjectCabinet Office – Amy Swenson
Ministry of Training, Colleges and Universities – Maria Mellas, Noah Morris
Ministry of Education – Sanjay Madan
Ministry of Training, Colleges and Universities – Kevin Dove
4Social Media ModernizationCabinet Office – Chantal Sweeting, Elias Da Silva-Powell, Trevor Rutherford, Claire Sharpe, Jennifer Stubbs
Financial Services Commission of Ontario – Chantel-Marie Kerr
Ministry of Training, Colleges and Universities – Thana Dharmarajah
Ministry of Agriculture, Food, and Rural Affairs – Aarathi Edward-Paiva
Ministry of Community and Social Services – Antonella Zavarelli
Ministry of Economic Development, Job creation and Trade – Solomon Klein
Ministry of Education – Ruth Gauthier
Ministry of the Environment, Conservation and Parks – Courtney Richardson, Kristen Routledge, Peter Zin
Ministry of Finance – James Buttivant
Ministry of Government and Consumer Services – Danielle Manning, Patricia Szigeti
Ministry of Health and Long-Term Care – Jag Dhamrait, Jacob Sheldon
Ministry of Energy, Northern Development and Mines – Nina Chiarelli

Katherine Hewson Outstanding New Professional Award (2 Recipients)

#NameMinistry / Organization
1Heather EvansMinistry of Economic Development, Job Creation and Trade
2Vishal GalglaniMinistry of Children, Community and Social Services

Sandra D. Lang Lifetime Achievement Award (1 Recipient)

#NameMinistry / Organization
1Bruce PondMinistry of Natural Resources and Forestry

First Café of a Four-Part Multi-Ministry Inclusion Café Series

September 4, 2018

Memo to All OPS Staff

This has been a very busy summer for the Ontario Public Service. I continue to be impressed by the incredible support the OPS has given the new government. It is a hallmark of a professional, non-partisan and dedicated public service.

At the same time, I want to continue my ongoing dialogue with you on the OPS of the Future, the 2018 Employee Experience Survey results (which will be released later this month) and my personal commitment to working together to make the OPS a more diverse, inclusive and respectful workplace.

To this end, on September 14, I invite you to attend the first Café in the Multi-Ministry Inclusion Café Speaker Series. The topic is "Conversations on Bias, Blindspots and Micro-Inclusions," and participants will hear from Annahid Dashtgard, Senior Partner, Anima Leadership and our OPS colleagues Ugo Ahana and Andrew McIntyre, as they share their personal stories.

Conversations on Bias, Blindspots and Micro-Inclusions

  • Friday, September 14, 2018
  • 9:30 a.m. - 12 p.m.
  • Ontario Room South, Macdonald Block, 900 Bay St., Toronto
  • Adobe Connect webcast available online and at over 30+ Hub locations across the province

Originating from the Ministry of Natural Resources and Forestry and now including over 15 partner ministries, enterprise partners and the OPS Employee Networks, this series will include four Cafés running through to June 2019 focused on topics such as bias awareness, mental health, inclusive recruitment, and acting on Truth and Reconciliation commitments.

By creating a space for sharing individual lived experiences and the impacts of bias, prejudice and discrimination, the series demonstrates the OPS commitment to building a more diverse, inclusive and respectful workplace.

As our province continues to grow and change, the OPS will continue to create and sustain an accessible, inclusive workplace that promotes diversity of thought, experience and skills. In learning about each other’s experiences, we can more deeply understand the impact that our own behavior and actions have on the people around us.

I encourage you to participate.

c. Dean French, Chief of Staff to the Premier

Launch of Big Bold Ideas Challenge

August 29, 2018

Memo to All OPS Staff

Today marks the launch of the government’s Big Bold Ideas Challenge. In keeping with our commitment to greater employee engagement, I encourage you to share your innovative ideas about how to increase efficiency, increase service excellence and reduce red tape in the Ontario Public Service (OPS).

As OPS employees, you have a unique perspective on ways we can be more efficient and effective. From all parts of the organization in all parts of the province, this is your opportunity to share your ideas about how to make the OPS even more efficient and effective for the people we serve. The challenge is being rolled-out alongside the public consultations for the line-by-line review and recognizes the important role of the public service in driving change.

The Big Bold Ideas Challenge is open to all OPS employees through InsideOPS from today until September 21, 2018. Tools to help you develop and submit ideas are also available on the site, including an ideas submission guide, FAQs and additional resources. Ideas can be submitted individually or in teams using the online submission form on InsideOPS. Ideas will be reviewed and may be selected to be presented to a panel.

Visit the Big Bold Ideas Challenge intranet page for more information. If you do not have access to InsideOPS, please connect with your manager. (Agency staff can participate at Topical for Agencies.)

I look forward to seeing your creative and innovative ideas.

c. Dean French, Chief of Staff to the Premier; Nancy Kennedy, Deputy Minister, Treasury Board Secretariat and Secretary of the Treasury Board and Management Board of Cabinet; Diane McArthur, Chief Talent Officer, Treasury Board Secretariat

Congratulations Nancy Naylor

August 10, 2018

Memo to Deputy Ministers

I am very pleased to announce the appointment of Nancy Naylor as Deputy Minister of Education, effective August 30th.

Nancy is a well-respected, experienced leader with a proven track record of leading major transformational initiatives and developing strong relationships with stakeholders. She is currently Associate Deputy Minister of Delivery and Implementation at the Ministry of Health and Long-Term Care. In this role, she led the integration of Community Care Access Centres into Local Health Integration Networks (LHINs), transferring 6,000 employees while ensuring stability for patient services. She is also currently responsible for strategy and $27 billion in funding for hospitals, primary care, home and community care, long-term care and LHINs.

Nancy has held a number of executive positions over her distinguished career in the Ontario Public Service. Prior to joining the Ministry of Health and Long-Term Care, she was Assistant Deputy Minister of Postsecondary Education at the Ministry of Training, Colleges and Universities. For more than six years, Nancy served as Assistant Deputy Minister of Elementary-Secondary Business and Finance at the Ministry of Education, where she was responsible for $19 billion in annual funding for Ontario school boards and worked collaboratively with school boards to standardize their construction and measure their operations against leading industry benchmarks. Prior to that, Nancy also served as an assistant deputy minister at the Ministry of Finance.

Please join me in congratulating Nancy on her new responsibilities and welcoming her to the deputy minister team.

c. Dean French, Chief of Staff to the Premier; Diane McArthur, Chief Talent Officer, Treasury Board Secretariat

Thank you Bruce Rodrigues

August 10, 2018

Memo to Deputy Ministers

I am writing to inform you of Bruce Rodrigues’s plans to retire from the Ontario Public Service (OPS) effective August 30th.

Bruce, a career educator, has more than 30 years of experience in the education sector. Bruce has served as the Deputy Minister of Education since October 2016. He joined the OPS from the Education Quality and Accountability Office, where he served as CEO. Previously, Bruce held several senior leadership roles in Ontario’s education system, including Director of Education for the Toronto Catholic District School Board and Associate Director of Education for the Waterloo Catholic District School Board.

Throughout his career, Bruce brought a passion and unwavering commitment in helping students achieve their full potential and has been a champion in the ministry in ensuring staff view their roles and responsibilities through the lens of what’s best for students.

Some key contributions Bruce has made during his time as Deputy Minister include reorganizing the ministry to be more student focused while placing greater emphasis on innovation, diversity and equity. In addition, he was relentless in transforming the ministry to a digital platform, resulting in less paper and lower costs. He was also instrumental in supporting Indigenous students and their continued education during the Nishnawbe Aski Nation emergency crisis in the summer of 2017.

On a personal note, I want to express my sincere appreciation to Bruce for his steadfast support to me and his colleagues and for his thoughtful insights at Deputy Minister Council and the Public Service Commission.

Please join me in wishing Bruce all the best.

c. Dean French, Chief of Staff to the Premier; Diane McArthur, Chief Talent Officer, Treasury Board Secretariat

Confidentiality

July 27, 2018

Memo to Deputy Ministers

On July 26, we became aware of two media stories discussing policy initiatives that had not yet been announced by the government.

While we are not sure of the source of this information, this is a timely reminder of the need to redouble our efforts to ensure confidentiality. I ask that you remind employees that we have all taken and are legally bound by an oath of allegiance to the Crown and an oath to maintain the confidentiality of any information or documents that come into our possession as members of the public service. Such breaches of confidence will need to be dealt with effectively.

To help ensure greater trust and integrity in the system, we will be engaging an internal audit to review and strengthen our security processes related to the handling of information and documents.

While I have every confidence in the public service, we must also be mindful that we are in privileged positions as public servants. That privilege carries immense responsibility.

I would like to take this opportunity to say how extremely proud I am of the work the public service has done to date to deliver on the new government’s mandate in a professional, timely and non-partisan manner. In fact, many staff have worked around the clock to get work done. I would like to thank you for your unwavering support.

Integrity, professionalism and the highest possible ethical standards are core principles of our work as public servants. As the Secretary of the Cabinet, I take these principles very seriously, and I am asking you to communicate the expectation that our employees treat them with the same regard.

c. Mr. Dean French, Chief of Staff, Premier’s Office

Orientation for New Ministers

July 3, 2018

Memo to Deputy Ministers

As deputy ministers, you will play a key role in ensuring your ministers and their staff have access to any information and assistance they may require to understand the various rules, directives and guidelines that govern their work.

This memo provides a brief overview of the information that has or will be provided to assist in that regard.

Ontario.ca Orientation Site

www.Ontario.ca/transition includes a variety of information that can support ministers’ offices as they get up and running. The site includes useful information about Cabinet, the legislature, government directives and policies, and human resource issues.

Cabinet Office Communications has already sent an email to your offices asking for assistance in ensuring ministers’ offices have information about accessing the site.

The Minister’s Handbook

One of the key documents on the transition site is the Minister’s Handbook prepared by Cabinet Office to provide an overview of the roles and responsibilities of ministers as members of the Executive Council, heads of ministries, and as members of the assembly. Copies of the handbook were distributed to ministers at the first Cabinet meeting.

If you have not already done so, I would encourage you to become familiar with the contents of the handbook.

10 Things I Wish I’d Known

My office has prepared “10 Things I Wish I’d Known,” an overview of 10 key areas that all ministers and new staff should familiarize themselves with. These include conflicts of interest and ethical guidelines, information and privacy, recordkeeping, human resources and contempt of the assembly. This overview was distributed at Cabinet, and a copy is attached for your information. This is intended solely as an introduction to these areas, and further resources and training will be available on many of these topics in the coming weeks. Your office and your Chief Administrative Officers will also be a critical source of information on many of these issues, including expenses and procurement.

Meetings with the Integrity Commissioner and Conflicts of Interest

In the coming weeks, each of your ministers will meet with the Integrity Commissioner to review the ethical framework for ministers and members of the assembly under the Members’ Integrity Act.

We will work with the Premier’s Office to set up a system to implement any screening measures recommended by the Integrity Commissioner to mitigate against any identified conflicts, including ensuring the minister is screened from matters going to Cabinet.

A similar process will be established for political staff, who must comply with the conflict of interest and political activity rules under the Public Service of Ontario Act, 2006. We will also work with the Premier’s Office to provide orientation materials and training to political staff as they arrive.

In the meantime, if your ministers or their staff have any questions about potential conflicts of interest, please contact my office.

Freedom of Information and Recordkeeping

It will be important for ministers and their staff to quickly familiarize themselves with the operation of the Freedom of Information and Protection of Privacy Act as well as the recordkeeping requirements of the Archives and Recordkeeping Act.

These areas are outlined in the 10 Things I Wish I’d Known presentation, and will also be covered in separate orientation sessions, particularly for staff. The Archivist of Ontario will also be distributing training materials and toolkits to assist ministers’ offices in implementing their approved records schedules.

Assistance

I know the coming weeks will be incredibly busy as we begin our work in supporting the government in the implementation of its agenda. Your assistance in ensuring a smooth transition for ministers and their staff will be critical to our success, and I sincerely appreciate your efforts.

As always, please do not hesitate to contact me if you have any questions.

Attachment

c. Dean French, Chief of Staff to the Premier; Jenni Byrne, Principal Secretary to the Premier

Update on OPS Executive, Management and Non-Bargaining Compensation

June 29, 2018

Memo to Deputy Ministers

As senior executives of the organization, we rely on your leadership to ensure the new government is supported in carrying out their policies and priorities while continuing to provide the highest level of service to Ontarians.

Further to my memo of June 18, 2018, where I shared direction regarding expenditure and hiring restrictions, I am writing to inform you of a general suspension of pending compensation adjustments until the new government can put in place an expenditure management strategy. The government has also asked Treasury Board Secretariat to review Ontario Public Service executive, management and non-bargaining compensation, including an examination of appropriate pay-at-risk programs.

As a result, and until these reviews are complete, executive step-rate adjustments scheduled for July 1, 2018, and thereafter are suspended, as well as any across-the-board increases linked to bargaining unit adjustments. These changes are effective as of today and are ongoing until further notice.

Merit pay/in-range movement for managers and non-bargaining employees for the 2017–18 performance cycle will not be impacted and will be processed as scheduled.

The attached Questions & Answers document has been developed to assist you in sharing this information with executives, managers and non-bargaining staff within your ministry. Should you have further questions, inquiries can be directed to the Treasury Board Secretariat.

I am confident that each of you will continue to deliver the high degree of support that I have always seen. I value your commitment to the Ontario Public Service and will keep you up to date as further information is known.

Attachment

c. Dean French, Chief of Staff, Office of the Premier; Jenni Byrne, Principal Secretary, Office of the Premier; Nancy Kennedy, Deputy Minister, Treasury Board Secretariat, Secretary of Treasury Board and Management Board of Cabinet

Deputy Minister Appointments

June 29, 2018

Memo to Deputy Ministers

Earlier today, the Premier of Ontario, the Honourable Doug Ford, announced his Cabinet.

I am announcing a number of deputy minister appointments that will enhance our ability to deliver on the government’s agenda in the most efficient and effective way possible. Unless otherwise noted, all of these appointments are effective today so that deputy ministers can immediately begin to work with their new ministers.

Appointments

Helen Angus becomes Deputy Minister of Health and Long-Term Care. This ministry will now also be responsible for youth mental health.

Lynn Betzner continues as Associate Secretary of the Cabinet; Deputy Minister, Communications, Cabinet Office; and Deputy Minister of Intergovernmental Affairs. Lynn will work closely with the new government in supporting its communication efforts and will assume lead responsibility for Ontario.ca.

Sam Erry remains Deputy Minister of Correctional Services and will assume responsibility for the Anti-Racism Directorate.

Marie-Lison Fougère becomes Deputy Minister for Seniors and Accessibility and Deputy Minister Responsible for Francophone Affairs.

Kevin French becomes Deputy Minister of Government Services, reporting to the Minister of Government and Consumer Services. This ministry will also have responsibility for Information Technology operations and government real estate.

Giles Gherson becomes Deputy Minister, Red Tape and Regulatory Burden Reduction, Cabinet Office, to lead one the Premier’s top priorities: to help make Ontario more competitive and open for business.

Hillary Hartley becomes Deputy Minister of Consumer Services, reporting to the Minister of Government and Consumer Services, and will be responsible for ServiceOntario and Open Government. As Chief Digital Officer, she will continue to lead the Ontario Digital Service. Hillary will also lead the development of consumer service guarantees and a new centre of excellence on design thinking and lean methodologies. She will be initiating an internal competition for an assistant deputy minister to head the centre.

Serge Imbrogno becomes Deputy Minister of the Environment, Conservation and Parks. This ministry will be assigned responsibility for provincial parks, Conservation Authorities and species-at-risk legislation.

Nancy Kennedy becomes Deputy Minister, Treasury Board Secretariat and Secretary of Treasury Board and Management Board of Cabinet. The Inclusive Diversity Office within Cabinet Office will move to the renamed Public Service Commission (formerly known as the Centre for Leadership and Learning) within the Treasury Board Secretariat.

David de Launay continues as Deputy Minister of Northern Development and Mines, reporting to the Minister of Energy, Northern Development and Mines.

Laurie LeBlanc becomes Deputy Minister of Municipal Affairs and Housing, reporting to the Minister of Municipal Affairs and Housing.

Nancy Matthews becomes Deputy Minister of Tourism, Culture and Sport. Nancy will play a leadership role in enhancing youth engagement in sports and recreation. This ministry will now also be responsible for honours and awards.

Janet Menard becomes Deputy Minister of Children, Community and Social Services. This ministry will join together the functions from community and social services and children and youth portfolios, including youth justice. In addition, the ministry will be responsible for citizenship and immigration policy, including newcomer and refugee resettlement. Janet also becomes Deputy Minister Responsible for Women’s Issues.

Greg Orencsak becomes Deputy Minister of Finance.

Shirley Phillips becomes Deputy Minister of Economic Development, Job Creation and Trade. This ministry brings together the economic development and trade portfolios, and will now also be responsible for the Ontario Immigrant Nominee Program.

Stephen Rhodes becomes Deputy Minister of Energy, reporting to the Minister of Energy, Northern Development and Mines.

Deborah Richardson becomes Deputy Minister of Indigenous Affairs, reporting to the Minister of Indigenous Affairs.

Scott Thompson becomes Deputy Minister of Transportation and Deputy Minister of Infrastructure.

George Zegarac becomes Deputy Minister of Training, Colleges and Universities. This ministry will now also be responsible for the College of Trades, immigration training programs and the Office of the Fairness Commissioner.

Deputy Ministers Paul Boniferro, Steven Davidson, Sophie Dennis, Greg Meredith, Bruce Rodrigues, Bill Thornton and Matt Torigian will continue in their current roles.

Transition

As announced earlier this week, David de Launay informed me in May of his intention to retire from the Ontario Public Service at the end of August. Effective September 1, Bill Thornton will become Deputy Minister of Northern Development and Mines in addition to his role as Deputy Minister of Natural Resources and Forestry.

The changes outlined in this memo are intended to take effect immediately. Later today, the Lieutenant Governor in Council will be presented with an order to temporarily confirm the transfer of statutory and Order in Council responsibilities pending completion of the more comprehensive set of orders that will be developed with your legal branches. My office will share a copy of that order with you later today. We will continue to update you on these changes as they are being implemented, but please contact my office if you have any questions.

I would like to thank Maureen Adamson, Dr. Bob Bell, Alex Bezzina and Paul Evans for their invaluable contributions as part of the deputy minister team. Please join me in wishing them all the very best in their future endeavours.

Please join me in congratulating all of the deputy ministers as they take on these important new roles, as well as welcoming Nancy Kennedy to the deputy minister team.

c. Dean French, Chief of Staff to the Premier; Jenni Byrne, Principal Secretary to the Premier

Thank you Alex Bezzina

June 28, 2018

Memo to Deputy Ministers

After over 19 years of exceptional public service, with over six years in deputy minister roles, Alex Bezzina is retiring from the Ontario Public Service (OPS) effective June 29. Alex joined the public service mid-career, after having served in a number of leadership roles in the non-profit sector. Since joining the public service, he has held progressively more senior positions in a number of ministries, largely in those providing human services. Alex’s work has positively impacted the lives of many Ontarians.

At the Ministry of Community and Social Services, Alex provided leadership during the closure of the last three provincially operated facilities for adults with developmental disabilities, safely relocating almost 1,000 clients to community-based settings and thus ending decades of segregated care for this vulnerable population.

Among his accomplishments as Deputy Minister of Children and Youth Services, Alex is known for his work to include the voices of youth and other end users in the development and design of policies and programs that directly affect them. He also introduced collective impact methods for working with at-risk youth. Alex championed the development and piloting of the Indigenous Cultural Competency Training program, which was subsequently rolled out to the entire OPS.

As Deputy Minister of Citizenship and Immigration, Alex provided leadership to the modernization of the Ontario Immigrant Nominee Program. He also provided leadership and intergovernmental collaboration to the development and approval of the Canada-Ontario Immigration Agreement.

In all of his work, Alex demonstrated passion for diversity and inclusion and has mentored and supported the career advancement of dozens of OPSers over the years. He has also been instrumental in advancing mental health in the OPS through his leadership of the Mental Health Champions Committee and the formulation of the OPS Mental Health Framework. Finally, over the past 18 months, Alex has provided strong leadership to the OPS United Way campaign, resulting in a 5% increase in funds raised in 2017.

On a personal note, I want to express my deepest appreciation to Alex for his contributions as part of the deputy minister team.

c: Dean French, Chief of Staff to the Premier-Designate; Jenni Byrne, Principal Secretary to the Premier-Designate; Diane McArthur, Chief Talent Officer, Treasury Board Secretariat

Thank You David de Launay

June 26, 2018

Memo to Deputy Ministers

After 33 years of exceptional public service, David de Launay is retiring from the Ontario Public Service (OPS). David informed me of his decision in May but agreed to continue to serve until September 1, 2018.

David’s career has been focused on natural resources, including mining, Northern development and working with Indigenous people. He has served as a deputy minister for the past five years, currently as Deputy Minister of Northern Development and Mines (MNDM) and previously as Deputy Minister of Aboriginal Affairs (now Indigenous Relations and Reconciliation).

David’s accomplishments include policies, legislation and agreements involving government, companies and Indigenous people, on topics ranging from water power redevelopments in the Moose River Basin to the first-ever resource revenue sharing agreements with Indigenous communities, signed early in 2018. He also led the negotiation of agreements among Quebec, Ontario and eight U.S. states to protect the waters of the Great Lakes.

Under David’s leadership, MNDM established the first OPS Indigenous Internship Program, scored the highest in employee engagement in the 2017 OPS Employee Survey and achieved a gender-balanced senior executive cadre.

On a personal note, I want to express my deepest appreciation to David for the trust he has engendered with employees across the OPS (especially in the regions), stakeholders and partners. He has been a great ambassador for the values of the OPS, with strong and unwavering support for diversity and inclusion.

I would also like to thank David for his contributions at Deputy Minister Council and the Public Service Commission.

Please join me in wishing David all the best.

c. Dean French, Chief of Staff, Premier-Designate; Jenni Byrne, Principal Secretary, Premier-Designate; Diane McArthur, Chief Talent Officer, Treasury Board Secretariat

Maureen Adamson

June 22, 2018

Memo to Deputy Ministers

Maureen Adamson has informed me that she has accepted the position of President and Chief Executive Officer of Fleming College. Maureen agreed to continue to serve as Deputy Minister of Tourism, Culture and Sport and Deputy Minister of the Status of Women until August 20th or until a successor is named.

Maureen returned to the OPS in April 2016, after serving as President and CEO of the Michener Institute for Applied Health Sciences, a postsecondary institution integrated with University Health Network. Maureen spent the first 20 years of her career in the OPS in financial, operational and capital policy and planning leadership roles.  

Under Maureen’s strong leadership, the ministry successfully led the activation of Ontario Place; launched the economic empowerment strategy for women; and, most notably, planned, organized and supported more than 2,000 events and initiatives during the year-long Ontario150 celebration across the province. In addition to her role as Deputy Minister, Maureen was a vocal champion for the OPS Pride Network serving as its co-executive sponsor.

On a personal note, I want to thank Maureen for her advice and support to me and for her contributions as a valued member of the Deputy Minister team.

I also want to thank Maureen for agreeing to remain in office until her replacement is appointed. Please join me in congratulating Maureen and wishing her the very best as she takes on this new adventure.

c. Dean French, Chief of Staff, Premier-Designate; Diane McArthur, Chief Talent Officer, Treasury Board Secretariat

Dr. Bob Bell

June 18, 2018

Memo to Deputy Ministers

I am writing to inform you of Dr. Bob Bell’s plans to retire from the OPS.

Dr. Bell has served as the Deputy Minister of Health and Long-Term Care since June 2014, leading one of Ontario’s most complex and important ministries.

Dr. Bell brought an awe-inspiring 40 year resume of medical experience and health care expertise to his job as deputy minister. He is an internationally recognized orthopaedic surgeon and a Fellow of the Royal College of Physicians and Surgeons of Canada, the American College of Surgeons and an Honorary Fellow of the Royal College of Surgeons of Edinburgh. Prior to joining the ministry, Dr. Bell served as President and Chief Executive Officer of the University Health Network for nine years, and Chief Operating Officer at Princess Margaret Hospital, chair of Cancer Care Ontario’s Clinical Council and chair of the Cancer Quality Council of Ontario.

Dr. Bell has overseen some significant changes over the last four years, including general reform in the governance and delivery of home care; a renewal of integrated access to services in local care communities; development of a binding arbitration framework with Ontario doctors; major improvements in the Ontario Public Drug Program; the design and implementation of a First Nations Health Action Plan; implementation of a digital health strategy; a new contractual relationship with community lab providers; implementation of new models of care for musculoskeletal complaints and modernization of public health standards to name a few accomplishments.

I know that Dr. Bell greatly appreciated the work of his deputy colleagues and also the talented, thoughtful, committed and energetic team at the Ministry of Health and Long-Term Care.

On a personal note, I want to express my deepest appreciation to Dr. Bell for his unwavering commitment to the ministry and his insightful contributions at Deputy Minister Council.

I also want to thank Dr. Bell for agreeing to remain in office until his replacement is appointed.

Please join me in wishing him all the best.

c. Dean French, Chief of Staff, Premier-Designate; Diane McArthur, Chief Talent Officer, Treasury Board Secretariat

Additional Expenditure Restrictions

June 18, 2018

Memo to Deputy Ministers and CAOs

Further to our discussion at Deputy Minister Council last Friday, I want to provide you with additional direction and actions to be implemented pending the establishment of an expenditure management strategy after the new government takes office.

As during the election period, the public service will continue to operate in a caretaker role where only routine or very urgent business is conducted. All other matters on which direction is needed should be carefully reviewed to ensure they are dealt with in a manner consistent with the caretaker role. This might include deferring decisions until after the transfer of power. Please continue to speak to my office on these issues.

Until the new government can put in place an expenditure management strategy, we will implement additional expenditure restrictions. The restrictions set out in this memo apply to all ministries and are effective immediately until further notice. In addition, I would ask that you share this memo with your agency board chairs and CEOs so that they are aware of the steps we are taking.

Freeze on Discretionary Spending

Wherever legally possible, ministries should immediately take steps to freeze any new discretionary spending until further notice.

Discretionary spending includes, but is not limited to, time-limited payments and programs funded through transfer payments (for example, annual call for proposals), time-limited service contracts (for example, consulting services and temporary help services), non-essential travel, events, and communications (for example, advertising, media monitoring and publications), and any expense that can be placed on hold without putting government service delivery or the public at risk (for example, matters of health, safety and security).

Any planned expenditures that are not committed by contract and/or required to meet immediate legal obligations or address matters of health and safety are to be deferred pending further direction.

In cases where work is in progress, an assessment should be undertaken and available options exercised as appropriate to slow and/or temporarily stop activities until further direction is received.

Freeze on New Hiring Except for Essential Services

Throughout the caretaker period and until further notice, the following rules on staffing activities are in effect for every ministry:

  • Hiring of essential frontline services staff can continue, including external hiring (e.g., essential frontline services staff in Corrections, Policing, Fire and Developmental Services).
  • With the exception of essential frontline services, all external job advertisements should be placed on hold. Any exceptions requiring external skill sets to meet business critical and unique requirements should not be approved without prior approval from my office. Competitions with an open or open-targeted area of search currently in progress can be completed but no hiring should proceed without prior approval from my office.
  • With the exception of essential frontline services, proposals to make appointments to the regular service (i.e., permanent hiring), other than to fulfil collective agreement requirements or lateral moves, should not be approved without prior approval from my office.
  • Hiring an existing OPS employee into another position may continue. Please keep track of these decisions as we will be asking for a summary at the end of this compliance period.

Additional Restrictions on Spending

In addition to complying with corporate directives and policies, including the Travel, Meal and Hospitality Expenses Directive, ministries should put in place controls to adhere to the following additional restrictions in spending:

Beverages and meals

  • The provision of food or beverages (e.g., coffee) for staff meetings or events (for example, at internal staff-only working meetings) should not be approved.
  • Meal expenses over the established allowance in the Travel, Meal and Hospitality Expenses Directive should not be approved without consulting my office.

Media subscriptions

  • Lynn Betzner, Deputy Minister, Cabinet Office Communications, will work with your office to develop a centralized plan to disseminate media information. Please cancel all paper-based media subscriptions immediately (magazines, newspapers, etc.) and work with Lynn to cancel other subscriptions as we move to centralize this area.

Travel

  • All out-of-province travel within Canada should be restricted, except in very limited circumstances with reduced attendance at intergovernmental meetings.
  • No out-of-province travel for conferences should be permitted unless fully paid for by the hosting organization.
  • No out-of-Canada travel should be approved without prior approval from my office. Any requests must be justified with a business case and reviewed by the Provincial Security Advisor for high-risk jurisdictions.
  • Until a value-for-money review can be conducted, all trade missions out-of-Canada require prior approval from my office and must include a robust business case including trade objectives, target markets and a plan for follow-up with contacts made at the events.

Events and Gatherings

  • The very limited circumstances for serving alcohol at events are no longer permissible. There will be no exceptions granted, including for diplomatic meetings.
  • No expenses related to staff-only events/gatherings in non-government space should be approved without consulting with my office.

Tracking and Reporting

Deputy ministers are expected to increase scrutiny of all expenditures — and specifically those included in this memo — and use discretion where necessary and supported by the appropriate business case. You can also expect to have to provide reports to the Secretary of the Treasury Board/Management Board of Cabinet on the implementation of these measures and other measures pending further direction from the new government once it takes office.

I know I can count on all of you in supporting the new government in delivering their policies and priorities in the most efficient and effective way possible.

Should new issues arise that you believe require attention, please notify my office as soon as possible. We will similarly advise you of any changes or additional information we may require.

Should you have any questions on the above additional restrictions, please do not hesitate to reach out to Treasury Board Secretariat.

c. Mr. Dean French, Chief of Staff, Premier-Designate

Transition to New Government

June 8, 2018

Memo to Deputy Ministers

Following the results of the general election, I wanted to take this opportunity to advise you of some important information regarding the transition to the new government.

As during the election period, the public service has an important role to play in overseeing the operations of government during the caretaker period.

I would like to thank you for your support in the preparation of transition material for the new government. Our professionalism and integrity are critical to a smooth and efficient transition, and your leadership as Deputy Ministers will be a vital part of this process. We will continue to work with your offices on any additional materials required for the transition process.

I know I can count on all of you in supporting the new government in delivering their policies and priorities in the most efficient and effective way possible.

The Transfer of Power and the Role of the Public Service

The date for the official transfer of power will be mutually agreed to by the Premier and the Premier-Designate. My office will keep you advised of these arrangements.

Leading up to that day, the Premier and the members of her Executive Council retain all of their legal rights, privileges and responsibilities. During this time, we will continue to provide them with the professional and responsive service they require.

As during the election period, the government will continue to operate in a caretaker role where only routine or very urgent business is conducted. All other matters on which direction is needed should be carefully reviewed to ensure they are dealt with in a manner consistent with the caretaker role of government. This might include deferring decisions until after the transfer of power. Please continue to speak to my office on these issues.

Time-Sensitive Decisions

Thank you for providing my office with your list of time-sensitive decisions as part of the transition briefing materials. We will ensure the Premier-Designate and Transition Team are properly advised of any issues on which a decision will be required in the early days of the new government.

Should matters change on these issues or new issues arise that you believe require attention, please notify my office as soon as possible. We will similarly advise you of any changes or additional information we may require.

Minister’s Office Moves

The logistics of moving Ministers and their staff and preparing offices for a new Executive Council will be coordinated by Blair Dunker, Assistant Deputy Minister, Cabinet Office working with your Chief Administrative Officers (CAOs). Questions that require attention should be directed to Blair Dunker at 416-314-0817.

Please work with your CAOs to ensure these matters are managed in a manner that appropriately accommodates departing Ministers and staff.

Minister’s Office Interim Staffing

Thank you for identifying public service employees from your ministry that could provide temporary administrative, policy and communications support in the event that political staff recruitment is not completed when new Ministers assume office. We will work with the Transition Team and advise you of any arrangements for these staff members. It is critical that Minister’s Offices are fully operational on day one.

Government Records – Records Retention

With the transition to the new government, the “change in government” provisions of the Records Schedules, approved by the Archivist of Ontario under the Archives and Recordkeeping Act, 2006, will now come into effect.

The Premier’s Office has been and will be providing communications to all Ministers’ offices and the offices of Parliamentary Assistants on the importance of meeting these requirements. While Ministers’ offices are responsible for meeting these requirements, it is essential that the OPS continues to ensure that we meet our own recordkeeping obligations under the Archives and Recordkeeping Act, 2006.

I know you will work with your Minister’s office and your CAO to ensure plans are in place to meet these obligations.

In addition, it is essential that we take the necessary steps to protect the confidential records of the current government.

Ontario, other Canadian jurisdictions and the commonwealth have long observed a protocol of protecting the confidential documents of one administration from disclosure to a new administration.

Under the terms of the protocol, records outlining the advice and recommendations provided to an Executive Council, and records that would reveal the deliberations and discussions of an Executive Council, are protected from disclosure to a new administration.

A new administration is entitled to all the information it needs to ensure continuity of government during and after a transition in power. However, information for a new government is provided through new documents prepared by the public service. While these documents may contain information, advice and recommendations similar to those provided to a previous administration (e.g., key facts, data analytics and policy/program considerations), the actual records prepared for a previous administration and any deliberations, discussions and directions by the current government are prohibited from being disclosed to the new government.

The attached document provides further information on the scope and implementation of Ontario’s protocol. It is important that you work with appropriate staff in your Ministries to ensure plans are in place to address the requirements outlined in this document.

Additional guidance on recordkeeping after the election period will be provided by the Archivist of Ontario, John Roberts. Staff from the Archives of Ontario can offer detailed information and assistance. For assistance please contact:
Greg Brown
Archives of Ontario
Ministry of Government and Consumer Services
Tel: 416-327-1457
E-Mail: greg.brown@ontario.ca

Questions regarding the application or interpretation of the protocol protecting the confidential records of the current administration should be directed to William Bromm in my office.

Works of Art on Loan from the Government of Ontario Art Collection

As communicated in my memo of February 28, 2018, any artwork in Ministers’ offices that is part of the Government of Ontario Art Collection is Crown property. The curator must be informed of any impending changes, moves or renovations to loan locations. Artworks must not be moved without the approval and assistance of the curator.

The curator can be contacted as follows:
Lani Wilson
Curator, Government of Ontario Art Collection
Archives of Ontario
Tel: 416-327-2808
E-mail: lani.wilson@ontario.ca

Ministers’ Correspondence

In accordance with the communications protocols provided to deputy ministers at the start of the writ period, Ministers’ correspondence addressed to the current government should continue to be answered by the public service unless circumstances require a Minister’s reply. For public service replies, an acknowledgement should be sent indicating the correspondence would be brought to the attention of the Minister following the election.

With the change in government, a decision will now need to be made as to whether letters can be referred to the new Minister, or whether they should be closed out with an acknowledgement indicating the writer may wish to write to the new Minister once the Executive Council has been sworn-in.

Until the swearing-in of a new Executive Council, letters addressed to the new administration should be logged and held pending the new Minister’s arrival and determination of new correspondence protocols.

Working with the New Government’s Transition Team

In order to support the new government’s transition team, I am asking each deputy to continue to be on call 24/7 to respond to requests on a timely basis. It is also critical that all written materials effectively capture the new government’s policies and priorities and reflect the fact that they may not be familiar with OPS terms and acronyms. Please continue to be thoughtful to your audience when preparing written materials or briefings for the new government. I know I can rely on each of you to provide timely, professional and expert advice during and after the swearing-in of the new administration.

As always, my office is available to assist you at any time should you have any questions.

Original signed by

Steve Orsini

Attachment

c. Mr. Andrew Bevan, Chief of Staff and Principal Secretary; Mr. Dean French, Chief of Staff, Premier-Designate

ATTACHMENT: Protocol Protecting the Confidential Records of an Outgoing Administration

History of the Protocol

Ontario and other Canadian jurisdictions have observed a protocol protecting the documents of one administration from disclosure to a new administration since at least 1957. The protocol has also been applied in the United Kingdom for many years.

In Ontario, the terms of the protocol have been set out in letters signed by the Premier and the Premier-Designate prior to the transfer of power. In this respect, former Premier Rae and then Premier-Designate Harris signed letters agreeing to the protocol in 1995, as did former Premier Eves and then Premier-designate McGuinty during the 2003 change in government.

An agreement under the protocol was not entered into during the transfer of power between former Premier McGuinty and Premier Wynne as there was no formal change in government.

Scope of the Protocol

Under the terms of the protocol, records outlining the advice and recommendations provided to an Executive Council, and records that would reveal the deliberations and discussions of an Executive Council, are protected from disclosure.

The records traditionally covered by the protocol include:

  • All records prepared for and/or provided to Cabinet or any Cabinet Committee (e.g., Cabinet submissions, slide decks, draft legislation)
  • All records that reflect the deliberations and decisions of Cabinet or any Cabinet committee (e.g., Cabinet minutes, staff analysis of Cabinet submissions)
  • Records that have not been placed before Cabinet, but would reveal the substance of information prepared for or deliberated by Cabinet or its committees (e.g., briefing notes and other analysis documents that reflect the development of a Cabinet submission)

The scope of the records subject to this protocol is the same as the scope of records subject to the mandatory Cabinet records exemption in section 12 of the Freedom of Information and Protection of Privacy Act (FIPPA). This exemption applies to any record where disclosure would reveal the substance of the deliberations of Cabinet or its committees. This includes the official records of Cabinet as well as any other records that would reveal directly or by reasonable inference the content of those records or the deliberations of the Executive Council or its Committees.

The protocol also protects documents subject to other provisions of FIPPA, including advice to government (s. 13) and information that is subject to solicitor-client privilege (s.19), such as draft regulations and bills and legal advice on regulations and bills.

Disclosure of records subject to the Cabinet records exemption of FIPPA is permitted only when the record is more than 20 years old, or where the Executive Council for which the record was prepared gives its consent.

Records subject to the protocol include originals and drafts of these documents in either printed or electronic format, as well as records created and/or maintained in other media, such as film, video and audio tapes.

A list of records typically subject to the protocol is attached to this memo as Schedule A.

Administration of the Protocol

The Secretary of the Cabinet, Head of the OPS and the Clerk of the Executive Council is responsible for overseeing the administration of the protocol. This includes:

  • Overseeing the security of the official records of all Executive Council meetings maintained by the Executive Council Office of Cabinet Office
  • Working with Deputy Ministers to ensure the security of relevant records maintained within line Ministries
  • Working with Ontario’s Archivist to ensure the security of any records covered by the protocol that have been archived in accordance with the provisions of the Archives and Recordkeeping Act

Because documents covered by the protocol will be located in many offices across the government, Cabinet Office will need to rely on you and your offices to ensure proper administration of the protocol as it relates to any relevant documents retained within your Ministries.

Treatment of Records Subject to the Protocol

  1. Records maintained in Ministers’ offices

    Records covered by the protocol continue to be government records subject to the requirements of the Archives and Recordkeeping Act and applicable schedules approved by the Archivist of Ontario.

    The treatment of these records will depend in part upon where they are located.

    With the change in government, Cabinet and related records housed within a Minister’s Office will have to be archived in accordance with the approved records schedules for each minister’s office. Staff in the Information, Privacy and Archives Division (IPA) of MGCS will be providing training to records management staff in each ministry relating to the change of government provisions of the Ministers’ office records schedules.

    In addition to preserving records in accordance with the protocol, absolute care should continue to be taken to preserve any records subject to an outstanding preservation order or litigation hold. These requirements and all applicable guidelines and policies will be provided to Ministers’ Offices by the Archivist of Ontario.

  2. Records maintained within a ministry

    All Cabinet records and other documents (electronic and hard copies) covered by the protocol that are maintained in other offices throughout the Ministry may be physically retained in those areas provided they are under proper storage. Since these records are subject to the operation of the protocol, steps should be taken to preserve these records in a manner that enables staff to understand that the records are Cabinet records of a former administration. In this respect, it is important that staff be reminded of the obligations set out in this memo to ensure the records or contents of the records are not inadvertently disclosed in a manner that is inconsistent with the protocol. As Deputy Ministers, you have primary responsibility for ensuring your Ministries comply with these requirements.

Access to Records

With the change in government, records subject to the protocol are to be seen only by the Premier and Ministers who were in office when the materials were created, the Secretary of the Cabinet and staff working on behalf of the Secretary of the Cabinet, and public servants employed in Ministries who require access in order to ensure continuity of government operations.

This will include access to records to ensure continued compliance with the government’s legal disclosure obligations. More information on this particular issue is outlined in greater detail below.

There may be occasions when a new government considers it necessary to access actual documents covered by the convention. Any such requests must be directed to my office so that any such access is arranged in accordance with the terms of the protocol. That may include seeking the consent of the former administration.

There may be instances where a member (Minister) of the previous government or a person acting on their behalf wishes to gain access to a record of his/her government after the transfer of power. In such cases, the person requesting access must do so in writing to the Secretary of the Cabinet.

Access to Information

While the protocol prohibits the disclosure of the actual records of a former administration, a new government, and any future administration, is entitled to obtain access to all information necessary to ensure continuity of government and effective decision making.

This information should be restricted to information needed for the ongoing operation and administration of Ministry programs and services as they currently exist. This would include such information as:

  • The nature of the program, area, office, service or initiative, including the legal framework under which it operates or exists
  • The scope of the program, area, office, service or initiative, including who it covers and any relevant eligibility requirements
  • Background on the ongoing administration of the program, area, office, service or initiative, including size and costs
  • Information on who is responsible for managing the program, area, office, service or initiative

Information should be provided through a Deputy Minister or other senior official in the Ministry to ensure the requirements of the protocol are met.

Information can be provided in writing as long as it is done through new documents created entirely for this purpose. While these documents may contain information, advice and recommendations similar to those provided to a previous administration, the actual records prepared for a previous administration as well as any confirmation of the content of those records are prohibited from disclosure.

Exceptions to the Operation of the Protocol

Because the protocol is intended to protect the confidential records of a previous administration, it does not apply to:

  • Records available to the general public
  • Records where a commitment or statement had been made to release those records to the public, even if they had not been released at the time of the change in government
  • Records which would be made available if requested under the Freedom of Information and Protection of Privacy Act
  • Records for which disclosure consent has been obtained from the former Executive Council to which they relate
  • Records that have been disclosed in a legal proceeding or in accordance with another legal disclosure obligation

Any records falling within these exceptions can be shared with a new government without engaging the terms of the protocol. If you have any questions about the application of these exceptions, please contact my office.

The Freedom of Information and Protection of Privacy Act

The Freedom of Information and Protection of Privacy Act will continue to operate with respect to the documents of all previous administrations, including those maintained within Cabinet Office and line ministries, as well records transferred to the Archives of Ontario.

Access requests will be processed by the public service in accordance with the principles outlined in the Act, including all applicable exemptions from disclosure.

The Freedom of Information and Protection of Privacy Act prohibits disclosure of a Cabinet record to any person seeking access for 20 years, unless the Executive Council for which the record was prepared consents to its disclosure. Such consents are very rare, and usually limited to access requests for research purposes.

My office is responsible for coordinating necessary arrangements for consent, so any such requests should be forwarded to my office.

Other Legal Disclosure Obligations

The Government is legally obligated to produce all documents deemed to be relevant to an ongoing legal proceeding. While records of a previous administration are entitled to any legal privilege or immunity that may attach to such documents, records are not exempt from disclosure by virtue of the convention, nor does the convention create a special claim of privilege with respect to relevant documents.

As the custodian of the official records of Cabinet as well as the administrator of the convention, the Secretary of the Cabinet is responsible for all disclosure decisions in accordance with applicable legal principles. My office would work with counsel representing the government as part of this process.

Where possible and appropriate, the Secretary of the Cabinet would advise a former Premier of any documents found to be subject to a disclosure obligation before the release of those documents.

New Records

As noted above, a new government may request submissions or notes on issues that have also been addressed by the previous government. These records may by necessity contain some of the same information as records created for the previous government. Steps must be taken to ensure that any such records are new records and that no information is given with respect to the nature of the information, opinions and advice provided to the previous government. In this regard, it is appropriate to rely on information and analysis that was developed during the previous government where necessary to inform a future Cabinet submission or advice to a new government. However, care should be taken not to disclose the fact that the information or analysis was previously developed or provided to a prior government.

Further Information and Assistance

If you have any questions on the issues or procedures outlined in this memo, please contact:

Records subject to the convention

  • Minutes of Cabinet and Cabinet Committees, including Management Board of Cabinet and Treasury Board
  • Submissions, discussion papers, information items and presentations to Cabinet and its Committees, including Management Board of Cabinet and Treasury Board, and any notes prepared to accompany or summarize those documents
  • Agendas and Annotated Agendas for Cabinet and its Committees, including Management Board of Cabinet and Treasury Board
  • Reports and recommendations to Cabinet and its Committees, including Management Board of Cabinet and Treasury Board
  • Notes relating to the discussions or deliberations of Cabinet and its Committees, including Management Board of Cabinet and Treasury Board
  • Internal studies, reports and surveys which form a direct and substantial part of any submission to Cabinet and its Committees, including Management Board of Cabinet and Treasury Board, or advice to a Minister unless the document has been disclosed to the public or a clear intention had been expressed to disclose the document to the public
  • Correspondence between Ministers or from a Minister to a member of the public referring to expressions of Ministerial opinions or positions
  • Submissions, correspondence and advice regarding the Speech from the Throne and the Budget and any other internal documents related to the Speech from the Throne and the Budget
  • Draft legislation and regulations
  • Advice to Ministers, including briefing notes and House Book notes
  • Reports of Deputies or Committees of Deputies respecting or relating to Cabinet and its Committees, including Management Board of Cabinet and Treasury Board or any decisions or deliberations of Cabinet and its Committees, including Management Board of Cabinet and Treasury Board
  • Notes, minutes, agendas and materials of Ministry Senior Management or Executive Committees relating directly to the preparation of, or comments on, any of the documents noted above
  • Drafts of any of the documents noted above

NOTE: The primary objective of the convention is to protect the confidential advice, opinions, discussions and deliberations of an Executive Council. This list outlines the main documents to which this convention applies in order to protect that confidence. It is not an exhaustive list and Deputy Ministers must ensure that any documents which might break this confidence are protected from disclosure.

Update: Independent Review of the WDHP Program

June 6, 2018

Memo to Deputy Ministers

As stated in my March 26 memo, the Anti-Racism Directorate committed to hiring an independent third party to review our Workplace Discrimination and Harassment Prevention (WDHP) Program through an anti-racism lens. In addition, Ms. Arleen Huggins, a partner with the firm Koskie Minsky LLP, was retained to review a select number of complex WDHP cases from an anti-racism perspective.

As part of this process, Ms. Huggins was asked to identify any additional steps, mechanisms or procedures that could assist in the resolution of each case that she reviewed. Ms. Huggins has completed her review and submitted her recommendations on individual cases to both the participating complainant and respondent involved in each case, as well as the responsible deputy minister.

Deputy ministers who have had a case reviewed by Ms. Huggins will be asked to attend the Public Service Commission in the future to discuss their approach for implementing Ms. Huggins’ recommendations.

Ms. Huggins also provided a preliminary assessment of her overall impressions of the WDHP process. Her observations will support the broader review of the WDHP Program by helping to identify areas for improvement from an anti-racism perspective and providing insights on how the current WDHP process could better deal with complex cases. Ms. Huggins’ overall impressions, once finalized, will be shared with Foster and Associates, who is undertaking the broader WDHP review.

Ms. Huggins has raised several concerns which need to be addressed. First, external and internal reviews have significant differences. For example, the complainant receives a summary report through an external review, but not an internal review. To ensure fair access to summary reports, ministries and Commission public bodies shall not initiate new internal investigation processes until further notice. This interim measure will provide an opportunity to consider related recommendations expected to come from the broader WDHP review and a WDHP business process review. Current internal investigations processes may proceed to conclusion.

Further, final investigation summaries for internal investigations currently underway, shall be shared with both parties to the complaint (i.e. the complainant and respondent), the responsible manager and the deputy minister. New WDHP complaints considered in scope for the WDHP Program will continue to be addressed through direct management action, alternate dispute resolution or an external investigation. I have asked Kevin French to implement this new practice effective immediately.

Ms. Huggins’ review is a significant part of our commitment to identifying, preventing and eliminating systemic racism for all OPS employees.

I would like to express my appreciation to deputy ministers for your continued dedication and support as we continue to take concrete steps to creating a more respectful, diverse, accessible and inclusive workplace.

cc: Helen Angus, Deputy Minister, Treasury Board Secretariat; Steven Davidson, Deputy Minister Responsible for the Anti-Racism Directorate; Kevin French, Deputy Minister, Ministry of Government and Consumer Services

Dissolution of the Legislative Assembly and Election Call 

May 8, 2018

Memo to Deputy Ministers

As you know, the Premier has announced that Ontario’s Legislative Assembly will be dissolved effective 2 p.m. on Tuesday, May 8, in preparation for the June 7 general election. In accordance with the Election Act, the election writs will be issued in the morning on Wednesday, May 9.

Although the official election period will not commence until the writs are issued, I am writing to confirm that the Ontario Public Service will observe the caretaker rules traditionally followed during an election period as soon as the Legislative Assembly is dissolved. Those rules are outlined in my memo of February 28, which is available here. I once again ask that you take appropriate steps to ensure your ministry is aware of these rules. I also ask that this memo be shared with the chairs and CEOs of your agencies, boards and commissions.

After 2 p.m. on Tuesday, May 8, only business that is consistent with the caretaker rules of government can be conducted. The Caretaker Committee of Central Agency Deputy Ministers will continue to meet to review any ongoing business decisions on which ministries require direction.

As always, please contact my office should you have any questions or require any clarification on these requirements.

Mental Health Week May 7-13

May 7, 2018

Memo to All OPS Staff

Today marks the start of Mental Health Week, a week dedicated to raising awareness, self-reflection and joining the conversation about mental health well-being.

The Ontario Public Service (OPS) is committed to building a diverse, inclusive, accessible and respectful workplace in which everyone feels empowered to bring their whole selves to work, as demonstrated in the OPS Mental Health Framework and described in the OPS of the Future: 2018 Action Plan. You are an integral part of this important work, so I encourage you to take the time to learn about OPS resources to help promote well-being in the workplace.

Here are a few simple ways you can get involved during Mental Health Week:

  • Participate in the OPS Healthy Workplace, Healthy Mind speaker series. You can attend in person or via webcast, or watch the video after the event.
  • Send mental health ebuttons to generate conversations about mental health well-being, awareness and support.
  • Visit Mental Health Across Generations, a new online initiative created by our Employee and Family Assistance Program provider to recognize Mental Health Week. It focuses on four generations and their relationship with mental health, exploring the unique features specific to each generation, the challenges each generation faces, and common mental health concerns.

It’s also important for each of us to build our own resiliency and capacity to thrive. Learning resiliency helps us to better cope with life’s challenges.

I am confident that by continuing to work together, we will achieve our vision of building a workplace that values, protects and supports employee mental health and well-being.

Thank you for your ongoing dedication and commitment to supporting well-being in the workplace.

Caretaker Oversights

May 7, 2018

Memo to Deputy Ministers

Further to our discussion at last Friday’s Deputy Minister’s Council, I am writing to request that you carefully review:

  • All delegated decision making within your ministry to ensure that key or material decisions are made in a manner that respects the caretaker role of government during the writ period;
  • All procurements or contract agreements to ensure that the ministry is not committing to expenditures or contractual agreements during the writ period; and
  • Any new hiring or recruitment efforts.

With respect to the delegated authority, it is not necessary for you to assume direct responsibility for all delegated decisions within your ministry. There will be many circumstances where decisions related to routine and ongoing business of the ministry will continue to be made by staff in accordance with existing procedures after consulting with your office.

However, there may be circumstances during the writ period where the need to ensure the public interest/safety and the caretaker role of government is considered before a decision is made. In those cases, you should either review the decision making process or, where appropriate, assume responsibility for any decisions that can be made in your capacity as a deputy minister.

As with all writ period issues, please contact my office if you have any questions about these arrangements. Where necessary, you may wish to have your issue considered at the Deputy Minister Committee on Caretaker Issues.

cc: Andrew Bevan, Chief of Staff and Principal Secretary to the Premier

Congratulations Paul Evans

May 4, 2018

Memo to Deputy Ministers

I am writing to inform you that after 33 years of exceptional public service, Paul Evans is retiring from the Ontario Public Service. Notwithstanding his ability to retire more than a year earlier, Paul agreed to continue to serve as Deputy Minister of the Environment and Climate Change until August 31st or until a successor has been named.

Paul’s career spans several ministries and central agencies. He shared with me some of his most fulfilling accomplishments as a public servant, including the work his ministry led around climate change, reinvigorating Ontario’s waste diversion efforts, building meaningful relationships and trust with Indigenous communities and modernizing the ministry’s environmental regulatory framework. He is especially proud of his ministry’s management team and the women and men who serve to protect Ontario’s environment.

On a personal note, I want to express my deepest appreciation to Paul for his wise and insightful counsel and for agreeing to stay on as deputy for the past year. I would like to thank Paul for his collaborative working relationship with his employees and other deputies and his active contribution at Deputy Minister Council, where he will be missed by his deputy colleagues.

I know I can count on Paul to continue to provide his best advice and strong leadership at this critical time. Please join me in wishing him all the best.

cc: Andrew Bevan, Chief of Staff and Principal Secretary to the Premier; Chiefs of Staff to Ministers; Diane McArthur, Chief Talent Officer, Treasury Board Secretariat

Inclusion and Diversity Blueprint Update – Next Stage in Rollout

April 25, 2018

Memo to Deputy Ministers

Thank you for your leadership in completing ministry plans for diversifying senior leadership in the OPS. We have received concrete plans for each ministry that will accelerate our efforts to make the OPS a more diverse, inclusive, accessible and respectful workplace. These plans represent the first time that we are implementing detailed diversity targets OPS-wide.

Each of your plans gives real life to the OPS Inclusion & Diversity Blueprint where you will see that our first priority is to diversify the talent pipeline. I have already taken an important step forward to implementing diversity goals for senior leadership as outlined in my January 24 memo. It is critical that our senior leadership is more reflective of the people of Ontario and I appreciate your personal commitment to help make this a reality.

The Inclusive Diversity Office will be working with your staff over the next few days to post the approved ministry targets on the Inclusive Diversity Office InsideOPS page. They will all be posted by Friday April 27, 2018.

Over the coming weeks and months, I encourage you to continue to engage your leadership teams and managers so they can help champion this work.

I would like to thank you again for your hard work on this ground-breaking initiative.

cc: Brian Fior, Assistant Deputy Minister, Inclusive Diversity Office

Background: setting targets to diversify senior leadership

Setting targets is about building leadership teams that better represent the diversity of the Ontario Public Service and the Ontario labour force. The targets will expand the talent pool so qualified individuals with leadership potential, including those from underrepresented groups, have access to leadership opportunities.

How we set targets

Hiring in the Ontario Public Service is based on merit and fair, transparent hiring practices. To build on hiring processes and diversify our talent pipeline, we will apply a four-step methodology:

  1. Identify gaps

    Examine ministry leadership profiles and the demographic data from the Ontario labour force for six underrepresented groups:

    • Indigenous peoples
    • Racialized staff
    • People with disabilities
    • Women
    • LGBTQ+ employees
    • Francophones

    Learn about the current make-up of the Ontario Public Service in the OPS Inclusion and Diversity Blueprint.

  2. Assess opportunities

    Look at factors such as historical turnover rates, future retirements and leadership development programs.

  3. Set targets to close gaps

    Ministries have set targets in four areas that typically lead staff to senior leadership positions:

    • Coaching and mentoring – provide opportunities for high-potential staff from underrepresented groups

      Sample target: all managers, directors and assistant deputy ministers will mentor at least one employee from an underrepresented group each year

    • Leadership development programs – provide opportunities for eligible participants from underrepresented groups

      Sample target: the ministry will assign spots in leadership programs to underrepresented groups. For example, two out of six spots will be for employees who self-identify as racialized or as women)

    • Succession plans – identify qualified individuals from underrepresented groups as successors

      Sample target: the ministry will make sure successors for executive positions reflect Ontario labour force demographics. For example, six out of 24 positions will have successors who self-identify as racialized.

    • Recruitment shortlisting – identify qualified candidates from underrepresented groups in recruitment shortlists

      Sample target: the ministry will strive to have at least one qualified shortlisted candidate who self-identifies as belonging to an underrepresented group for executive interviews

  4. Track and report on progress

    Ministries will track their progress and report to the OPS Inclusive Diversity Office at the end of March 2019. This reporting process will allow ministries to provide feedback on targets and make changes in future years.

Tragedy at Yonge & Finch

April 24, 2018

Memo to All OPS Staff

As you know, there was a tragic incident around the Yonge and Finch area of Toronto yesterday afternoon.

This is a difficult time for us all, and our deepest sympathies go out to the victims and their families and friends. We’d also like to express our sincerest gratitude to the first responders for their quick action and dedication.

In the OPS we are committed to supporting all members of our community. We stand together with any of our staff living or working in the area who might have witnessed this incident. We offer the full support of the Ontario Public Service’s resources to them, and to all who are feeling distressed by this event.

Should anyone feel the need for help or support, please access the Employee and Family Assistance Program or visit the Centre for Employee Health, Safety and Wellness. For further help, please talk to your manager.

I would also like to recognize the tremendous work on the part of ministries who helped staff safely depart from the area yesterday. It is a testament to our OPS values that we were able to band together to do what was needed under such upsetting circumstances.

You@Ontario.ca – Reducing Cyber Risk

April 16, 2018

Memo to All OPS Staff

In 2016, the Ontario Public Service (OPS) created the position of Provincial Security Advisor. The position is held by Ray Boisvert, who is responsible for providing ongoing advice and support to enhance security. From time to time, Ray will be releasing critical provincial security updates for your information.

This past January, the OPS created its first-ever Chief Information Security Officer (CISO) position. In this role, Mohammad Qureshi leads the Cyber Security Division. In addition to its ongoing work to protect the OPS network and its information from threats, the division also provides education and awareness, regularly publishing tip sheets to educate employees on their vulnerabilities and responsibilities.

I would like to take this opportunity to remind you of some best practices related to the use of your @Ontario.ca email.

As an OPS employee, your @Ontario.ca email account is a globally unique identifier enabling you to communicate as an OPS employee. Your OPS email mailbox may contain sensitive information and using your @Ontario.ca account and password combination for non-government activities increases the risk of cyberattacks.

Hackers most often attack an organization through its email system. Successful cyberattacks occur when a malicious actor is able to obtain the password associated with an individual’s unique email and can then use it to access that account. Passwords are commonly obtained through phishing attacks, where unsuspecting users are deceived into providing their passwords to unauthorized individuals via email or phone.

Using your @Ontario.ca email address to register for non-government activities can also provide attackers with insights about your wider interests — allowing for more targeted phishing attempts. Additionally, your ability to detect phishing emails may be reduced if you are accustomed to receiving broad ranging communications outside of core business to your @Ontario.ca account.

If you use the same or similar passwords for multiple accounts, you limit the security they can provide. It is recommended that you create a unique username and password combination for every account you create and that you never use your OPS email account and government login password combination for other purposes.

I would also like to take this opportunity to inform you of the growing threat of ransomware, both at home and work. Ransomware is a particular type of malicious software (or malware, for short) which is designed to block access to your files or computer until a sum of money is paid. Once activated, it will encrypt documents or even your entire computer system, making things inaccessible. If you get the opportunity, please view this information on the WannaCry ransomware, which had devastating impacts on the global internet community.

As part of the “actively empowering employees” pillar of the OPS of the Future: 2018 Action Plan, the OPS will be phasing in employee access to social media. We will start by granting access to YouTube, given its extensive content library (e.g., WannaCry video). If successful, we will expand access to other social media platforms over time. Further details on accessing YouTube and additional information on best security practices for using these platforms will be shared with you in the future.

Finally, I would draw your attention to the attached tip sheet with more details on information security best practices.

You are the front line of defence in protecting your @Ontario.ca email and password!

Attachment

Information Security Tip Sheet

As an OPS employee, it is your responsibility to adhere to the Government of Ontario’s Acceptable Use policy, to be alert to phishing emails and to use good password management practices.

Email:

  • Avoid using your Ontario.ca email for non-government related activities, including registering for websites or services that are not for work purposes.
  • Avoid using your personal email account for work-related activities.
  • Avoid clicking on links or opening attachments if they don’t appear to be related to your line of business.
  • Always report suspicious emails — you can use the “Report Phishing” button on your Outlook toolbar.

Passwords:

  • Never disclose your password to anyone — whether by email or over the phone — even if they claim to be from I+IT or the service desk.
  • Never use the same password for multiple websites or services.
  • Always create complex passwords:
    • Ensure your password contains upper and lower case letters, numbers and special characters (such as * or %) whenever possible.
    • Don’t include words that can be found in the dictionary — instead, use random characters.
    • Consider using a passphrase; for example: “Say hello to my little friend” becomes “$AYhe!!02myLF”.
    • Don’t change your password on the basis of an easy-to-detect pattern: “SpRing2018!” and then “SuMmer2018!”
  • Don’t write your passwords down (if you must, record a portion and memorize the rest).
  • Don’t save passwords in your web browser or a document where they could potentially be extracted by malicious software.

cc: Andrew Bevan, Chief of Staff and Principal Secretary, Office of the Premier; Ray Boisvert, Provincial Security Advisor, Ministry of Community Safety and Correctional Services; Mohammad Qureshi, Chief Information Security Officer, Treasury Board Secretariat; Mel Fraser, Corporate Chief Information Officer (Interim), Treasury Board Secretariat

OPS of the Future: 2018 Action Plan

April 12, 2018

Memo to All OPS Staff

I am proud to share with you the OPS of the Future: 2018 Action Plan.

This action plan reflects more than a year of in-person and online engagement with Ontario Public Service (OPS) employees across the province and at all levels of the organization, as well as with key partners and community leaders. It lays the foundation for a robust, resilient and adaptive public service — one that will rise to the challenges of the future and keep pace with an ever-changing landscape.

Based on the wealth of feedback we received, we developed a new vision statement for the OPS: “To be a leading public service that is inclusive, innovative, responsive and accountable.”

This vision will be achieved by focusing on three pillars:

  • Passionately serve Ontarians: we will deliver better services by working with and for Ontarians.
  • Boldly enable change: we will champion new and innovative ways of working and solving problems to achieve greater efficiencies and better outcomes.
  • Actively empower employees: we will focus on providing employees with the necessary tools and support to succeed in the workplace.

I encourage you to read the action plan and consider how to apply it in your everyday work. Your deputy minister will also have more information for you about how this action plan will be rolled out in your ministry, and you can find additional resources on the OPS of the Future website.

I look forward to answering your questions about how we can build the OPS of the future together.

cc: Diane McArthur, Chief Talent Officer, Treasury Board Secretariat; Janet O’Grady, Director, HR Policy and Planning Branch, Treasury Board Secretariat

Executive Development Committee and Public Service Commission Appointments

April 11, 2018

Memo to Deputy Ministers

I am pleased to announce the following appointments to the Executive Development Committee and Public Service Commission (EDC/PSC), effective July 1, 2018:

  • Paul Boniferro, Deputy Attorney General
  • Shirley Phillips, Deputy Minister of International Trade

I know that Paul and Shirley will make valuable contributions to the enterprise-wide strategic human resource mandate of these committees. Paul and Shirley will join existing members:

  • Steve Orsini (Chair, EDC)
  • Diane McArthur (Chair, PSC; Vice Chair, EDC)
  • Helen Angus
  • Steven Davidson
  • Paul Evans
  • Marie-Lison Fougère
  • Hillary Hartley
  • Deborah Richardson
  • Bruce Rodrigues
  • Scott Thompson

I also want to take this opportunity to thank David de Launay and Laurie LeBlanc for their two-year contributions to EDC/PSC.

Please join me in welcoming Paul and Shirley to ‎their new roles.

cc: Andrew Bevan, Chief of Staff and Principal Secretary to the Premier; Chiefs of Staff to Ministers; Diane McArthur, Chief Talent Officer, Treasury Board Secretariat

2018 OPS Employee Experience Survey

March 27, 2018

Memo to Deputy Ministers

As Deputy Ministers, you play an important leadership role in ensuring OPS employees deliver valuable, cost-effective programs and services to Ontarians throughout the province. I know you all agree that our employees are our greatest resource and their views and experiences matter to us all.

Understanding how employees feel about their workplace and how they are supported in the work they do is critical. To ensure we have a better sense of employees’ perspectives, we are launching our annual OPS Employee Experience Survey on Wednesday, April 18, 2018. It will run for 10 business days and close on Wednesday, May 2, 2018.

This survey helps us, as OPS leaders, identify successes and areas where we can improve as individuals and as an organization. This is just one of the ways we are building a modern and inclusive public service. Evidence shows that more engaged employees lead to higher productivity, better outcomes and greater citizen satisfaction.

There have been a number of changes to the survey this year, including the new name. The new survey name has been designed to better reflect the insights the survey provides into employees’ experiences so we can ultimately improve our workplace.

The annual survey will help us further embed evidence-based decision-making into our regular planning. It has already helped to transform our policies and programs related to human resources, inclusion, diversity, anti-racism initiatives and workplace culture.

Similar to last year, deputy ministers, associate deputy ministers, assistant deputy ministers, and directors will use online dashboards to view and report on survey results later this summer. For the first time, we are extending access to the dashboards for managers with direct reports so that they can better understand their employees’ experiences. It is important to note only managers who have 10 or more respondents will see results for their specific areas. As with previous surveys, ministry engagement leads will receive training on this dashboard and will be able to provide guidance and support to you and your leadership team.

Your support — and the support of your leadership teams — is essential to the success of this survey. Please remind your employees that the survey is important and encourage them to have their say. Every voice counts.

Last year, over 34,000 employees responded, giving us a 57% response rate. This year, we would like your help to increase participation by considering different ways to engage staff. For example, you could:

  • Designate a specific time or a day for the ministry/division to take the survey;
  • Promote the survey through social activity or regularly planned or special meetings;
  • Send a personal message to your ministry staff asking them to participate; and
  • Have your leadership team demonstrate their support for this important initiative.

Enclosed, please find a sample memo for you to promote the survey to your employees and a communications rollout. Additionally, leaders and managers across the OPS will receive a message this week letting them know the survey is coming. At that time, managers will also be informed that they will have access to the dashboard tool this year.

Thank you for your support. Together, we can continue to improve the employee experience and build the OPS of the future.

cc: Andrew Bevan, Chief of Staff and Principal Secretary to the Premier; Diane McArthur, Chief Talent Officer, Treasury Board Secretariat

Terms of Reference for the Independent External Review of Complex WDHP Cases

March 26, 2018

Memo to Deputy Ministers

As outlined in my January 19 memo, as part of our commitment to identifying, preventing and eliminating systemic racism for all employees, the Anti-Racism Directorate is engaging a third party to review the Workplace Discrimination and Harassment Prevention Program (WDHP) through an anti-racism lens. The selection of the third party to conduct this overarching review is currently underway.

In addition, we committed to appointing an independent third party to review a select number of complex WDHP cases from an anti-racism perspective.

I am pleased to announce that Ms. Arleen Huggins, partner with the firm Koskie Minsky LLP, has agreed to act as our independent third party reviewer. Ms. Huggins is the head of the firm’s Employment Law Group, with expertise in employment law and human rights and extensive experience with anti-racism, workplace discrimination and harassment matters.

The Terms of Reference for Ms. Huggins’ review is attached. An essential part of Ms. Huggins’ mandate will be to select specific cases for review that meet the criteria outlined in the Terms of Reference. Any individual whose case is selected for review will be contacted by Ms. Huggins directly.

Ms. Huggins will be providing on-going advice after each case is reviewed. As part of this process, Ms. Huggins will identify any additional steps, mechanisms or procedures that could assist in the resolution of each case that she reviews. This part of the review is not an assessment of the merits of the specific case, is not intended as an appeal mechanism for individual cases, and will be conducted in a manner that avoids interference with, prejudice or delay to the WDHP process or any other adjudicative process currently underway.

Ms. Huggins will also report on her overall impressions once all the reviews are completed. Her observations will support the broader review of the Workplace Discrimination and Harassment Prevention Program by helping to identify areas for improvement from an anti-racism perspective and providing insights on how the current WDHP process could better deal with complex cases.

It is our hope that this review will assist us in better understanding how direct, indirect and systemic race-based discrimination claims can be identified, monitored and more effectively resolved.

Please share a copy of this memo and the attached Terms of Reference with staff in your ministry.

Once again, I would like to thank you for your ongoing dedication and support in tackling these important issues and for your personal commitment to promoting a more respectful, diverse, accessible and inclusive workplace.

cc: Andrew Bevan, Chief of Staff and Principal Secretary to the Premier; Helen Angus, Deputy Minister of Treasury Board Secretariat; Steven Davidson, Deputy Minister Responsible for the Anti-Racism Directorate; Kevin French, Deputy Minister, Ministry of Government and Consumer Services; Brian Fior, Assistant Deputy Minister, Inclusion & Diversity Division, Cabinet Office; Akwatu Khenti, Assistant Deputy Minister, Anti-Racism Directorate; Chief Administrative Officers

Attachment: Terms of Reference

Independent External Review of Complex Cases: Terms of Reference

Objective:

An independent external party to review a select number of active WDHP cases from an antiracism perspective.

Mandate

The independent reviewer will:

  • Consider criteria for selecting eligible cases, with particular emphasis on:
    • Complex cases in the WDHP Program
    • Cases involving racialized public servants, and in particular, Black and Indigenous individuals
    • Cases where the individuals involved have long standing careers in the OPS
    • Cases where the allegations made in the complaint or the response involve direct, indirect or systemic discrimination or harassment on the grounds of race, ancestry, place of origin, colour, ethnic origin, creed or analogous grounds
    • Cases where individuals have been out of the workplace, with or without pay and/or benefits or where such action may be imminent
    • Cases where the complainant or respondent appears to be a vulnerable individual, due to mental health, perceived trauma and/or high levels of distress due to perceived racial bias or oppression by supervisory or managerial employees or on other relevant grounds
    • Cases with investigations of long duration
  • Ensure that all parties to cases selected for review who agree to be interviewed have provided a signed Confidentiality Undertaking
  • Review all selected cases to determine:
    • Whether the process has followed the procedures outlined in the current WDHP program directive and guidelines
    • Whether there were alternate steps or approaches that could have assisted in the resolution of the matter
    • Whether the process appears to have an appropriate lens/approach for a case with racial issues
    • Whether there were particular steps, procedures or interactions that appeared to hinder or delay resolution of the case and if so, were they of a systemic nature
    • Whether there are steps in the process or alternative approaches or steps which could enhance how direct, indirect and systemic race-based discrimination complaints are approached, dealt with, investigated and more effectively resolved
    • Any other relevant factors considered appropriate by the reviewer

Review Process

The independent reviewer will be provided full access to the WDHP file as the core basis of the review. In addition, the reviewer may conduct interviews with:

  • The complainant
  • The respondent
  • A representative of the WDHP Program
  • The investigator assigned to investigate the complaint
  • Other individuals the reviewer considers appropriate

The review should be conducted in a manner that will avoid interference with, prejudice or delay to any ongoing WDHP process or any other ongoing adjudicative process.

Report to Deputy Minister Advisory Group

Based on the review, the independent reviewer will provide a written report to the Deputy Ministers Advisory Group chaired by the Secretary of the Cabinet that outlines:

  • Trends or systemic patterns common to these cases that need to be considered as part of the broader WDHP program review; and
  • Advice and recommendations on potential improvements to the manner in which cases with racial issues are dealt with.

Copies of the report will be provided to the Deputy Ministers Advisory Group for inclusion in the overall review of the WDHP Policy and Review Process. It will then be incorporated into the broader review of the WDHP program and made available as part of that process.

The Deputy Ministers Advisory Group has the following membership:

  • Steve Orsini, Secretary of the Cabinet
  • Steve Davidson, Deputy Minister, Cabinet Office
  • Kevin French, Deputy Minister, Government and Consumer Services
  • Shirley Phillips, Deputy Minister, International Trade
  • Helen Angus, Deputy Minister, Treasury Board Secretariat
  • Paul Boniferro, Deputy Attorney General
  • Deborah Richardson, Deputy Minister, Indigenous Relations and Reconciliation
  • Sam Erry, Deputy Minister, Correctional Services
  • Akwatu Khenti, Assistant Deputy Minister, Anti–Racism Directorate

Observations about Individual Cases

The focus of the review is on systemic patterns and observations, and shall not consider the merits of the individual cases selected for review. If at any time during the review process the reviewer believes there are additional steps, mechanisms or procedures that could assist in the resolution of an individual case, the reviewer may provide such recommendations to the deputy minister of the responsible ministry and to the parties to the individual cases. A copy of the recommendations will also be provided to the Deputy Ministers Advisory Group.

Timeline

Recommendations on individual cases will be provided on an ongoing basis, with a final report on the overall systemic observations being submitted as soon as possible after the review process is complete.

Canada’s Best Diversity Employers 2018

March 15, 2018

I’m delighted that the Ontario Public Service (OPS) has won the 2018 Canada’s Best Diversity Employers Award for the eleventh year in a row.

This recognition of our efforts to create an inclusive workplace for every employee is a great honour. It is an opportunity to celebrate, and to reflect and build on our achievements.

Below are some of the reasons why the OPS was selected to win:

  • Anti-racism legislation that mandates measurable targets, public reporting and community consultation through renewable multi-year strategic plans. The OPS is also committed to population-specific anti-racism initiatives, and mandatory cultural competency training for all employees.
  • Resources for integrating accessibility into everyday considerations, including guidelines on creating accessible documents, hosting accessible meetings, an accessible procurement program, and an Accessibility in the Built Environment guide.
  • An Inclusion Lens to help staff understand various dimensions of diversity and identify existing or potential barriers to inclusion at all stages of development or implementation of OPS programs, policies, legislation and services. There are also program-specific lenses (e.g., executive recruitment lens, rural lens).

As one of Ontario’s largest employers, we have a responsibility to lead by example and build a more diverse, inclusive, accessible and respectful workplace.

We will continue building our progress through initiatives such as the new OPS Anti-Racism Policy and the OPS Inclusion & Diversity Blueprint, which are bold approaches for addressing systemic barriers, building diverse and inclusive leadership teams and measuring and reporting on our progress.

Our commitment to building an open, welcoming and inclusive organization that reflects the diversity of our province is one that we must all champion to build the OPS of the future.

Read the March 2, 2018 edition of The Globe and Mail magazine, or the press release to learn more about the Best Diversity Employer Award.

Public Service Responsibilities and Procedures Leading Up to and During the Election Period

February 28, 2018

Memo to Deputy Ministers

As you know, pursuant to the Election Act, Ontario’s 2018 general election is scheduled to take place on Thursday, June 7. In accordance with the Act, the election period will officially begin when the Chief Electoral Officer issues the writ of election on Wednesday, May 9 in accordance with an order of the Lieutenant Governor in Council.

This memorandum is a reminder of several key election-related procedures and our responsibilities as public servants during the election period. I would request that you share this memo with all of your staff and with the Chairs and Chief Executive Officers (CEOs) of your agencies, boards and commissions, who have traditionally applied the same rules and procedures to their operations during this period. A similar memo will be sent by the Premier’s Office to Ministers, Parliamentary Assistants and Ministry Chiefs of Staff.

Role of the Public Service

We must always be mindful of our Public Service of Ontario Act obligations to provide professional, neutral and non-partisan service. This obligation is never more important than during an election period.

The public service continues to be committed to supporting the government in fulfilling its mandate prior to the election. The public service also has an important role to play in overseeing the uninterrupted delivery of programs and services during the election campaign while preparing for a smooth transition for a returning or new government following an election.

Regardless of the election outcome, there will be a new Parliament – Ontario’s 42nd – consisting of both returning and newly elected Members of Provincial Parliament (MPPs). The Lieutenant Governor will also swear in a new Executive Council on the recommendation of the Premier or Premier-elect.

Government Operations During the Election Period

The long-held practice in Ontario is for the government to assume a “caretaker role” as soon as the writ for a general election is issued. The caretaker period will commence with the dissolution of the Legislative Assembly scheduled for Wednesday, May 9, and can generally be expected to continue until the swearing-in of a returning or new government.

The essential element of the caretaker practice is that only routine, non-controversial, or urgent business is conducted. The caretaker role requires that there be no new policy or program initiatives, and restricts ongoing work, consultations, appointments, regulatory postings, public engagement, announcements and ministry events. Prior approval to engage in these activities does not provide authority to continue once the caretaker period has begun. Except for the normal implementation of routine government services and programs, any activity or action that would not reasonably be perceived as routine, non-controversial, urgent or time sensitive, should be suspended once the writ is issued.

In assessing whether ongoing work is consistent with the caretaker role of government, ask the following relevant questions:

  • Is the proposed work truly routine or urgent?
  • Is there a potential for the work to be raised as a political issue during the election?
  • Have all the necessary policy, funding and human resource approvals been received?
  • Is there a legislative or legal requirement to provide the program or service?
  • Do any of the next steps require further political decision or direction?
  • Is there any reason why the activity cannot wait?
  • Does the program or service need to be communicated to the public?
  • Would the work limit or impair the decision-making freedom of a future government?
  • Would any future government agree the work was necessary during the writ period?

All Cabinet and committee meetings, including Treasury Board and Management Board of Cabinet, are suspended unless required to ensure the continuation of government operations and public services during the writ period. This would include any meetings required to respond to urgent or unforeseen circumstances. Should circumstances require a decision of Cabinet, the Cabinet Office will work with the Office of the Premier to determine the appropriate steps to take to convene Cabinet in a manner consistent with the caretaker role.

Regulations should not be filed during the caretaker period even if previously approved by Cabinet and signed by the Lieutenant Governor. If you believe there are urgent circumstances that may require the filing of a regulation during this time, the situation should be discussed with my office well in advance of the caretaker period. Otherwise approved regulations should be held until after the election, at which time a returning or new Minister’s office should be asked for direction. Please keep in mind that unfiled regulations will automatically “expire” four months from the day of approval unless the filing date is extended by the Lieutenant Governor in Council.

There may be some items that will require a careful consideration of these caretaker principles before a decision can be made on whether they should proceed. In assessing these issues, it is very important to avoid planning any activity that would require a Minister’s or Cabinet’s decision during or immediately after the election period unless absolutely necessary or critical to ongoing government operations. To help resolve these matters, I will be Chairing a Caretaker Committee of Central Agency Deputy Ministers to review areas that are deemed to be significant enough to warrant central agency review. If you have any questions, please contact Steven Davidson, Deputy Minister for Policy and Delivery, Cabinet Office on policy-related matters or Helen Angus, Secretary of the Treasury Board on matters related to funding or human resources. If necessary, they will be bringing these matters forward to the Committee for consideration.

Communication Activities

Pursuant to the provisions of the Government Advertising Act, government advertising will be restricted effective March 10, 2018. Details on this restriction have been communicated to you by Deputy Minister of Communications and Associate Secretary of the Cabinet, Lynn Betzner.

Once the writ period begins, these advertising restrictions will continue as part of the caretaker role of government. Further, additional restrictions will be placed on all other government events, communications activities and announcements. Deputy Betzner will forward a communications protocol for the writ period to you and your Director of Communications.

In accordance with these restrictions, communications activities and announcements by the government will be suspended unless related to a recognized activity such as:

  • An emergency situation that needs to be communicated to the public, e.g. public health emergency.
  • A revenue-generating communication by a government or government agency program intended to support revenue generating activities in Ontario, e.g. Foodland Ontario.
  • A time-sensitive, statutory, or seasonal communication.
  • An Agency Mandate communication necessary to support a scheduled agency’s mandate, such as the LCBO.

Issues management support should continue as usual to address any issues where the public interest might require comment by your Minister. Such support should be consistent with the caretaker role of government during this period. The Premier’s Office will be reminding Ministers, Parliamentary Assistants and Chiefs of Staff that the public service must not support candidates in an election and that requests for information and support must continue to respect the neutral, non-partisan role of the public service.

Your ministry staff should work with their Cabinet Office policy and communications contacts and staff remaining in your Minister’s office to ensure that issues are managed appropriately.

Members of the Legislative Assembly

The Legislative Assembly provides information to all MPPs regarding their rights and obligations as Members of the Assembly during the election period. For example, while MPPs technically no longer hold office once the Assembly is dissolved for the election, their constituency offices remain open during the election period to support the citizens of these ridings. It is entirely appropriate for the public service to work with your Ministers’ Offices to support constituency offices with public information in the same professional, non-partisan manner as we would at any other time.

Role of Ministers and Parliamentary Assistants

Ministers remain members of the Executive Council until the Premier submits, and the Lieutenant Governor accepts, their resignations. Any minister who is not re-elected remains a member of the Executive Council until their resignation is submitted to the Lieutenant Governor. This means that Ministers retain the rights, privileges and responsibilities of their office during and after an election, although these rights, privileges and responsibilities must now be exercised in accordance with the caretaker role of government. It is our responsibility as public servants to continue to serve them in that capacity.

The Premier’s Office will be sending out a memo regarding the roles and responsibilities of Ministers, Parliamentary Assistants and political staff during the election period that you should review closely. In that regard, Cabinet Office will work with the Premier’s Office and you will work with your Minister’s Office to ensure these instructions are properly understood and implemented.

Ministers will be asked to exercise care and avoid any perception that they are using their ministerial offices, resources or portfolios for political purposes. While most government events are postponed during the election period, should any such event be approved to proceed during this time, Ministers and Parliamentary Assistants will be advised not to attend. Other local MPPs or candidates will also not be invited to attend any such events. However, there may be circumstances where a particular situation or protocol requires a Minister’s involvement. Such circumstances might include a provincial emergency or a national or international event or occurrence where protocol would reasonably require a statement by the Premier or a responsible Minister. Any such involvement will need to be cleared in advanced with the Premier’s Office in consultation with my Office.

Ministers will be advised that their cars and drivers should not be used during the writ period, and will be asked to ensure that their government vehicles are parked in their reserved parking space and that the keys are given to Executive Transportation Services. Ministers will also be advised that they cannot use a car or driver from the

government pool during the writ period unless it is in relation to a government activity that has been approved by the Premier’s Office, in consultation with Cabinet Office.

Parliamentary Assistants are appointed by Order-in-Council and technically retain their positions until the order is revoked. However, Ministers have been asked to make sure that Parliamentary Assistant assignments or responsibilities are suspended during the writ period.

Political Staff

Ministers’ office staff will receive instructions on their activities during the election period, including political activity rules and the appropriate use of government resources and equipment (e.g., computers, photocopiers, BlackBerrys, cell phones, faxes, etc.).

Most Ministers’ offices will maintain only core staff during the writ period. You will play an important role in working with staff remaining in your Ministers’ offices to support your Ministers as members of the Executive Council during the election.

Political Activity Rules for the Ontario Public Service

The Public Service of Ontario Act sets out specific rules outlining the political activities that are permissible by employees in all ministries, Ministers’ offices and public bodies. Special rules apply in the case of elections, and it is important that we respect these rules and the political activity rights of all public servants during this time. The Secretary of the Treasury Board Helen Angus will provide detailed information on these rules and guidelines.

Minister’s Correspondence

As will be set out in Deputy Betzner’s memorandum, Ministers’ correspondence should continue to be answered during the election period according to quality service standards. In some circumstances, it may be more appropriate for policy or program-related correspondence to be answered by a Deputy Minister, Assistant Deputy Minister or program area.

In cases where a Minister’s reply is required, an acknowledgement letter should indicate that the correspondence will be brought to the Minister’s attention immediately after the election.

Where appropriate, certain letters can be brought to the attention of your Minister’s office throughout the writ period.

Deputy Betzner will be sending you additional information to provide further guidance on these issues. If you have any questions, please contact her office.

Freedom of Information Requests

The statutory obligation to respond to all Freedom of Information and Protection of Privacy Act requests within 30 days is not altered by an election call. These requests should continue to be processed as usual during the election period, and you should continue to advise your Minister’s office contact as appropriate.

Preservation of Government Records

Records that were received or created in a Ministry, by a Minister, or in a Minister’s office in connection with the official activities of the government are public records subject to the Archives and Recordkeeping Act, 2006 and the applicable records schedules approved by the Archivist of Ontario. The approved records schedules contain provisions regarding these recordkeeping obligations as they relate to general elections.

The Premier’s Office has been and will be providing communications to all Ministers’ offices and the offices of Parliamentary Assistants on the importance of meeting these requirements. We must also continue to ensure that we meet our own recordkeeping obligations under the Archives and Recordkeeping Act, 2006.

I know you will work with your Minister’s office and your staff to ensure plans are in place to meet these obligations. Additional guidance on recordkeeping during and after the election period will be provided by the Archivist of Ontario, John Roberts. Staff from the Archives of Ontario can offer detailed information and assistance. For assistance please contact:

Greg Brown 
Archives of Ontario
Ministry of Government Services
Tel: 416-327-1457
Email: greg.brown@ontario.ca

Works of Art on Loan from the Government of Ontario Art Collection

Artwork in Ministers’ offices is often part of the Government of Ontario Art Collection and is Crown property. The curator must be informed of any impending changes, moves or renovations to loan locations. Artworks must not be moved without the approval and assistance of the curator. The curator can be contacted as follows:

Lani Wilson
Curator, Government of Ontario Art Collection
Archives of Ontario
Tel: 416-327-2808
Email: lani.wilson@ontario.ca

Election Preparation Planning

As you know, planning to support a returning or new government following the election is an important part of our work leading up to and during an election period. As part of this process, and to avoid duplication, Cabinet Office will be tracking all commitments made by each party during the election. It is critical that no costing of platform commitments be undertaken during the election period. Cabinet Office will be providing you with relevant tools to support our commitment tracking exercise.

In addition, Cabinet Office will be requesting assistance from your ministries in the development of Election Preparation Planning documents required to support the government following the election. My office will work directly with your lead representative on these requests, and I would ask you to pay particular attention to the due date for these materials.

To assist in these matters, please identify one designated lead person from your office to work with William Bromm (416-325-7378) or Boafoa Kwamena (416-325-4400).

Our Best Advice

The application of the rules outlined in this memo and the preparations undertaken by the public service during this time is an important part of the democratic process. It ensures the public service is in a position to offer our best, non-partisan advice leading up to and following the election, and is an important part of the continuity of government.

Given the importance of the issues outlined in this memo, I am asking that you ensure your Minister’s office understands your ongoing commitment to implementing the government’s mandate, while also reinforcing the importance of having the Minister’s office flow all requests through your office to ensure enhanced coordination.

I know I can rely on your full support during the coming months, and want to encourage you to actively engage your ministries in these critical activities. Please do not hesitate to call me or my office at any time if you have any questions.

OPS Anti-Racism Policy

February 22, 2018

Memo to all OPS staff

Racism should never limit anyone’s opportunity for employment or advancement within the Ontario Public Service. We must speak truth to power by acknowledging that racism exists in the workplace, which is a reflection of our society and our history. While talking about racism can be difficult and uncomfortable, I believe our culture is changing.

More and more managers and employees have told me that we must address the challenges that Indigenous, Black and other racialized employees face in the workplace. There is growing empathy to hear and better understand the personal experiences of racialized employees and to take action to remove systemic barriers and end discrimination.

I’m proud to share with you our new OPS Anti-Racism Policy, which complements the OPS Inclusion & Diversity Blueprint. Developed by the Anti-Racism Directorate in collaboration with ministries, the Black OPS Employee Network and community organizations, the OPS Anti-Racism Policy aims to identify, remove and prevent employment-related systemic racism barriers faced by Indigenous, Black and other racialized employees.

The policy mandates the development of an Anti-Racism Program with measurable targets and indicators. This enterprise-wide program includes:

To further enhance public accountability, this program will be supported by annual reporting on progress led by the Anti-Racism Directorate, in collaboration with corporate and ministry partners.

By rooting out and removing systemic discrimination, we will be making the OPS a better place to work for each of our employees, at every level of the organization, in every part of the province. The OPS will also be better positioned to recruit, retain and develop the best and brightest talent. This will help lead to better outcomes for the people of Ontario.

As one of Ontario’s largest employers, we have a responsibility to lead by example and build a more diverse, inclusive, accessible and respectful workplace. I believe we all need to be champions of change. By respecting, valuing and celebrating everyone’s individual differences, we will become an even better public service.

Renewed Focus on Accessibility Governance

February 15, 2018

Memo to Deputy Ministers

The OPS is committed to building a diverse, inclusive, accessible and respectful workplace. Last year we launched our 2017-2021 Multi Year Accessibility Plan (MYAP) – a roadmap that will enable the OPS to continuously fulfill its obligations under the Accessibility for Ontarians with Disabilities Act (AODA), as well as make the organization a model employer and service provider.

As discussed at Deputy Ministers’ Committee (DMC), I am pleased to confirm that a dedicated Deputy Ministers’ sub-committee will be established to ensure the coordinated implementation of MYAP commitments. This sub-committee will be chaired by Deputy Fougère and will report directly to DMC.  

Deputy Fougère will reach out to you in the coming weeks to share details on how we can leverage OPS-wide partners to ensure robust executive support for the implementation of the new governance structure. This will include the new OPS Inclusion and Diversity Blueprint Executive (Assistant Deputy Ministers) Ministry Leads, Chief Administrative Officer (CAO) Forum, and other existing ADM tables. The OPS Accessibility Office will provide enhanced support to CAOs in their oversight role to ensure compliance with the AODA.

Work will also be undertaken to establish a new Assistant Deputy Minister/Chief Information Officer Leadership table to focus on Web & IT Accessibility. This table will strategically drive the OPS towards full web compliance by 2020.

I am confident that by continuing to work together in all ministries, we can achieve our vision of building an accessible workplace that values, protects and supports our employees and provides accessible services to Ontarians with disabilities.

Thank you for your continued dedication and commitment to building an accessible Ontario by 2025.

2017 United Way Campaign Results

February 13, 2018

Memo to all OPS staff

It is my great pleasure to announce that the 2017 Ontario Public Service United Way campaign surpassed its fundraising goal of $7 million and raised a record-breaking $7.6 million in support of communities across Ontario. This year’s campaign saw an increase of more than 7% over the previous year and marks the highest amount ever raised by an OPS employee charitable giving campaign.

In addition to these outstanding fundraising results, the OPS was awarded United Way Toronto & York Region’s top honour — the 2017 Spirit of Community Award. This highly coveted award is presented each year to the organization that exemplifies community support through exceptional overall partnership with United Way. The OPS was also recognized as the top fundraising team at the corporate CN Tower Stair Climb, which was a fantastic accomplishment. And the OPS Walk & Run was a resounding success, with participation from over 2,300 people in 21 locations. Members of the OPS across the province can be proud of these remarkable achievements.

The success of this campaign is a testament to the spirit of giving that can be found within the OPS. I would like to extend my sincerest thanks to everyone involved for their dedication and commitment to this very worthy cause, including the 2,500 canvassers and volunteers across the province who donated their time and energy to build successful workplace campaigns. I would also like to especially thank the campaign’s executive chair, Deputy Minister Alex Bezzina, and manager, Wendy Fischer, for their strong commitment and leadership.

Once again, thank you for making the 2017 United Way campaign such a tremendous success. Together, we’re helping the United Way make real change happen for communities in Ontario.

cc: Andrew Bevan, Chief of Staff and Principal Secretary, Office of the Premier

Alex Bezzina, Deputy Minister, Ministry of Citizenship and Immigration

Bell Let’s Talk Day

January 31, 2018

Memo to all OPS staff

Today is Bell Let’s Talk Day — an invitation to join a broader conversation about mental health awareness. Whether you have experienced mental health struggles or know someone who has, mental health touches us all.

The OPS is committed to building a diverse, inclusive, accessible and respectful workplace in which everyone feels empowered to bring their whole selves to work. Last June, we launched our OPS Mental Health Framework to promote mental health in the workplace and reduce the stigma associated with mental illness.

Here are a few simple actions you can take to increase your mental health awareness:

  • Learn more about supporting mental wellness by registering for the OPS Healthy Workplace, Healthy Mind speaker series on Feb. 12, 2018
  • Read this Topical article on five things you can do to help end stigma and start a conversation about mental health
  • Explore the wide variety of resources available on the OPS Wellness Programs website

OPS employees can also access free, confidential support services through the Employee and Family Assistance Program.

I am confident that by continuing to work together, we will achieve our vision of building a workplace that values, protects and supports employee mental health and well-being. Thank you for your continued dedication and commitment.

Respectful Workplace Policy

January 26, 2018

Memo to Deputy Ministers

The Ontario Public Service (OPS) is committed to fostering and sustaining a respectful workplace — a workplace that is inclusive, diverse, accessible and free from workplace harassment and discrimination.

The Policy is to take every reasonable step possible to:

  • Cultivate and sustain a respectful, positive, inclusive and supportive work culture
  • Promote awareness of rights and responsibilities
  • Prevent, identify and eliminate workplace harassment and discrimination in a timely manner
  • Improve and/or restore work environments and work relationships affected by incidents or allegations of workplace harassment or discrimination
  • Provide staff with resources to support mental health wellness at work and at home.

All OPS employees are governed by the Respectful Workplace Policy which came into effect September 1, 2016. This policy establishes principles for maintaining positive and productive workplaces and mandatory requirements for the prevention of workplace harassment and discrimination.

The Respectful Workplace Policy Principles include:

  • Employees are responsible for respecting the dignity and rights of other employees, other workers and the public they serve. Managers, employees and other workers are responsible for demonstrating standards of respectful and professional behaviour consistent with the principles outlined in this policy, OPS Code of Ethics and organizational values.
  • Supporting a respectful workplace including the prevention of workplace harassment and discrimination is an integral part of all workplace activities, and is a shared responsibility requiring cooperation between the employer, employees and, where applicable, bargaining agents.
  • Managers, with the assistance of human resource advisors, take timely action to resolve situations contrary to respectful workplaces such as behaviours negatively impacting the workplace (e.g., conflict, poor communication), even where such behaviours are not workplace harassment or discrimination.
  • All allegations of workplace harassment or discrimination are treated seriously and handled on a timely and confidential basis in accordance with this policy, the applicable program and applicable law with an aim to preserve the dignity, self-respect and rights of all parties.

The Policy also sets out actions to address WDHP issues, such as:

  • Employees are encouraged, when possible, to tell the alleged offender about unwelcome conduct or actions perceived to be workplace harassment or discrimination and ask the alleged offender to stop.
  • Other workers are encouraged, when possible, to tell the alleged offender about unwelcome conduct or actions perceived to be workplace harassment and ask the alleged offender to stop.
  • Employees and other workers are encouraged to quickly notify their immediate supervisor, appropriate management representative or the appropriate WDHP Section, Centre for Employee Health, Safety and Wellness about discriminatory or harassing incidents or conduct that allegedly violate this policy. The responsible manager or the appropriate WDHP advisor may contact the employers of other workers regarding alleged violations of this policy.

If staff has questions about the Policy, how it applies to them, or if they have concerns about behaviours in the workplace, they can speak to their manager, you, as their deputy minister or HR representative at any time and on a confidential basis. 

We also encourage staff to access the Employee and Family Assistance Program, which provides confidential support services at no cost to you or the Centre for Employee Health and Wellness for additional support or questions.

I know I can count on each of you to continue to do what you can to create a safe and respectful workplace for all employees in all parts of the organization in all parts of the province.

Promoting More Diverse Senior Leadership

January 24, 2018

Memo to Deputy Ministers

The Ontario Public Service has been a leader in promoting a more diverse, accessible and inclusive workplace. For ten years now, the OPS has been recognized as one of the Top Diversity employers in Canada. While much has been accomplished over the past few years, it is clear from our employee engagement results that more needs to be done.

As you know, in November of 2017 we launched the OPS Inclusion and Diversity Blueprint which sets out a commitment to making the OPS a more diverse, inclusive, accessible and respectful workplace. Specifically, the Blueprint commits the OPS to reducing systemic barriers, strengthening inclusive leadership competencies, setting diversity goals and targets over three years and measuring and publicly reporting on outcomes.

Critical to the success of the Blueprint is ensuring that the OPS senior leadership team is more reflective of the people we serve, while continuing to hire the best based on merit and exceptional and inclusive leadership competencies. While significant gains have been achieved, more work is needed to be truly reflective of the people we serve.

In order to further diversify the OPS, ministries are currently establishing procedural targets to increase the percentage of under-represented groups in leadership development and mentoring programs, succession plans, hiring panels, and recruitment short-lists for leadership positions.

To help support OPS diversity goals, I am committed to the recruitment goal of achieving greater gender balance and representation of under-represented groups within the Deputy Minister cadre (see attachment) and will be reporting on our progress annually.

To this end, I am asking each deputy minister to identify possible candidates (both internal and external to the OPS) consistent with this goal as part of their succession planning.

In addition, we will be implementing new strategies to help develop and retain internal candidates as well as expand our external recruitment efforts to ensure robust lists of qualified candidates. I firmly believe that we can achieve our diversity goals while continuing to hire the best based on merit.

As each of you develop your own ministry diversity goals and procedural targets, the resulting pool of candidates will provide even more opportunities to ensure a more diverse and talented workforce.

I would like to thank you for your continued commitment and personal support in building a more diverse, inclusive, accessible and respectful workplace.

Attachment: Ontario Public Service Demographic Profile

Demographic groupOntario workforce (1)OPS workforce (2)Current deputy profile (3,4)
Female48%60.2%38%
Male52%39.4%62%
Francophone4.4%7.4%3.4%
LGBTQ+Not available10.7%13.8%
Indigenous2.0%2.7%3.4%
Persons with disabilities8.0%14.0%Not available
Visible minority (racialized)25%22.6%10.3%

Notes:

  1. Ontario Labour Force data is from Statistics Canada (2011 and 2012).
  2. OPS Workforce data is from the 2017 OPS Employee Survey.
  3. Based on voluntary disclosures for all 29 deputy ministers reporting to the Secretary of the Cabinet as of December 31, 2017.
  4. All Deputy Minister Appointments are subject to Cabinet and Lieutenant Governor of Ontario Approvals.

cc: Andrew Bevan, Chief of Staff and Principal Secretary to the Premier; Diane McArthur, Chief Talent Officer, Treasury Board Secretariat; Brian Fior, Assistant Deputy Minister, Inclusion & Diversity, Cabinet Office

Review of the Workplace Discrimination and Harassment Prevention Program and Policy with an Anti-Racism Perspective

January 19, 2018

As one of the largest employers in Ontario, it is especially important that the Ontario Public Service (OPS) lead by example in advancing racial equity in the workplace. This includes a strong commitment to identifying, preventing and eliminating systemic racism for all employees. In short there is zero tolerance for racism of any kind in the OPS. Diversity and inclusion are top priorities for me, and I am committed to ensuring that all OPS employees are empowered to bring their whole selves to work.

We launched our Inclusion and Diversity Blueprint in November of last year to promote a more respectful, diverse, accessible and inclusive workplace. As part of this commitment, we are undertaking a further review of our Workplace Discrimination and Harassment Prevention (WDHP) Program and policy through an anti-racism lens. As you know, we continue to hear from staff — through town halls, the employee survey, and other venues — that these processes are not addressing the concerns of racialized employees, particularly Indigenous and Black public servants. Although the WDHP Program went through an initial review in 2016 that led to the establishment of a Respectful Workplace Policy, this review is now moving to the next stage by including an anti-racism lens.

To support this effort, we are establishing an advisory committee to provide oversight and advice on the following three initiatives:

  1. External review of the Workplace Discrimination and Harassment Prevention Program and policy with an anti-racism perspective

    The Anti-Racism Directorate, in consultation with affected ministries, will engage an external party to review the Workplace Discrimination and Harassment Prevention Program and policy through an anti-racism lens. The review will make recommendations on what policy and program enhancements are needed, including how direct, indirect and systemic race-based discrimination claims can be identified, monitored and resolved. This review will also include:

    • An evaluation of the anti-racism knowledge and racial discrimination expertise of internal and external investigators and mediators;
    • Interviews with those involved in responding to investigations involving racial issues;
    • A survey of those with lived experience of a WDHP claim involving racial issues; and
    • Consultations with OPS employee networks.

    The review will also consider new opportunities and approaches to try resolving issues before the commencement of a formal WDHP complaint. Creating a safe environment to work through these issues in a proactive and responsible way is key to creating a respectful workplace.

    During this review, there will be an immediate moratorium on the suspension of racialized employees except where reviewed by the Public Service Commission.

  2. Independent external review of complex cases

    The Anti-Racism Directorate will engage an independent external party to review a select number of WDHP cases from an anti-racism perspective. The external party will establish criteria for selecting eligible cases.

    The external review will make recommendations about the process from an anti-racism perspective and will be designed to not interfere with, prejudice or delay the WDHP process or any other adjudicative process currently underway. The findings from this external review will also help us better understand how the current WDHP process deals with complex racial cases.

  3. Leadership

    As discussed at Deputy Ministers’ Council earlier today, it is my expectation that deputy ministers take an active role in the WDHP process. For example, in a small number of cases, individuals may be off work without pay and benefits as their WDHP complaint is being investigated. As I communicated in December 2017, deputy ministers must put steps in place to ensure that no employees who are or have been involved in the WDHP process are off work or without benefits except where reviewed by the Public Service Commission.

    Shortly, I will be releasing the OPS Anti-Racism Policy. This policy complements the priorities and actions set out in the Inclusion and Diversity Blueprint, and recognizes that the OPS is strengthened by targeted measures to identify, remove and prevent any employment-related systemic racism barriers faced by Indigenous, racialized and Black employees. The Policy will also set out mandatory requirements including an annual trend analysis of disaggregated race-based data, regular employee engagement (e.g., with Indigenous, racialized and Black employees; bargaining agents; employee networks; etc.) and public accountability through annual reporting. The Anti-Racism Directorate will lead the development of enterprise-wide anti-racism competency and capacity building, including mandatory anti-racism training for managers.

I would like to thank you for your ongoing dedication and support in tackling these important issues and for your personal commitment to promoting a more respectful, diverse, accesible and inclusive workplace.

2017

End of Year Message from the Secretary of the Cabinet

December 15, 2017

As we approach the end of 2017, it’s important to reflect on all we have accomplished over the past year.

Across the OPS, your hard work and dedication have helped to deliver the government’s priorities and programs. Whether it was through research and data analysis, policy and program development, legislative drafting, corporate support and IT services, communications or delivering services to the public, you all played a vital role in all parts of the organization in all parts of the province.

We delivered many high-profile priorities of the government this year, so I would also like to highlight certain accomplishments of the public service that may receive less attention, including:

  • Delivered the government’s new Ontario Student Assistance Program (OSAP) to improve access to post-secondary education, which required taking a client-centred approach involving extensive consultations with students, colleges and universities and other key stakeholders as well as the application of creative design thinking and technology
  • Consulted with key stakeholders to implement OHIP+: Children and Youth Pharmacare and launch an online drug search tool which is simple, fast and easy to use
  • Took an all-of-government approach in working with the federal government to address health and social emergencies in First Nations communities and move forward with clean water initiatives, expansion of the grid to remote communities and legislation to recognize Indigenous Institutes as part of Ontario’s post-secondary education‎ and training system
  • Consulted with families, community organizations and child care experts to support the government’s strategy to expand child care spaces
  • Launched several Open for Business initiatives to help create a more dynamic and competitive business climate by reducing regulatory burdens and introducing legislation requiring, among other things, the adoption of national and/or international standards where appropriate and allowing all businesses to file electronically
  • Further advanced client-centred integration of public services in the areas of Human Services Integration, Collective Impact for Youth at Risk, Community Safety and Well Being Planning, Transfer Payment Administrative Modernization, Benefits Transformation, expansion of the Single Business Number and early work on the creation of a Single Individual Identifier
  • Designed, developed and implemented a major overhaul of the regulatory structure for financial services with the establishment of the Financial Services Regulatory Authority of Ontario (FSRA), a new, flexible and innovative financial services and pension regulator that will strengthen protection for consumers, investors and pension plan beneficiaries
  • Supported the government’s various trade missions to further promote exports and investment in Ontario as well as the government’s extensive outreach to U.S. governors and congressional leaders on the importance of Ontario–U.S. trade
  • Continued to collaborate closely with industry, other provinces and the federal government on the NAFTA negotiations, and on softwood lumber
  • Closely collaborated with federal, provincial and international governments and implemented a complex set of programs and accompanying infrastructure to successfully introduce carbon pricing in Ontario
  • Conducted research and analysis into new methods for reducing poverty, which led to initiatives such as the basic income pilot, as well as the separate and parallel First Nations Basic Income Pilot
  • Created the Opioid Emergency Task Force and expanded critical health services in response to urgent needs in communities throughout the province
  • Supported Justice Tulloch in his review of Ontario’s police oversight bodies and Independent Advisor Howard Sapers in his review of Ontario’s adult corrections system and developed policies and legislation to transform these important public services
  • Worked closely with First Nations communities to reach an agreement to proceed with next steps in the building of all-season roads to several communities in the Ring of Fire
  • Launched the Ontario Digital Service to transform government services through agile, people-centred approaches

This year, we also celebrated a milestone — 2017 marked the 150th anniversary of both Confederation and our province. The year-long Ontario150 festivities provided events across Ontario that celebrated our past achievements, and highlighted the diversity and strength that make our province such a wonderful place to live, work and play.

We have come a long way in 150 years, but we can, and must, do much more. Since the launch of the OPS of the Future in February, over 40,000 of you have shared your ideas, in person and online, for a modern and inclusive OPS. I look forward to releasing a bold action plan in the spring of 2018 reflecting all your feedback and advice.

Through the OPS Employee Survey, many of you also shared your thoughts and ideas on how to make the OPS a better place to work. That feedback helped to develop several important action plans, such as the 2017–2021 OPS Multi-Year Accessibility Plan, A Better Way Forward: Ontario’s 3-year Anti-Racism Strategic Plan, the OPS Inclusion & Diversity Blueprint, and the OPS Mental Health Framework. These action plans are critical in helping to make the OPS a more diverse, inclusive and respectful workplace, and I look forward to your ongoing commitment and support as we move forward.

OPS employees deeply care about their work and their communities. You have been so generous with your time and support for so many worthy causes, such as The United Way, Federated Health, the Spring and Fall Food Drives and the Holiday Gift Drive. Thank you for your generous giving.

As Head of the Public Service, I have been fortunate to see your continued commitment, hard work and dedication. I am proud of the things we have accomplished together — and our continued collective efforts to make our workplace and our province the best they can be. The OPS has made great strides in 2017, and I look forward to building on our achievements.

Finally, I am always eager to engage with OPS staff across the province. Many of these events are captured in my SoC Photo Blog, LinkedIn profile (SteveOrsini) and Twitter feed (@SteveOrsini). I look forward to hearing from you.

From my family to yours, I wish you all a happy and safe festive season!

Deputy Minister Appointments

December 14, 2017

I am pleased to announce that Hillary Hartley and Bruce Rodrigues have been appointed as members of the Executive Development Committee (EDC) and the Public Service Commission (PSC) effective January 3, 2018. I would like to thank Janet Menard for her service to EDC and PSC over the past two years.

Please join me in congratulating Hillary and Bruce as they take on these important new roles. I know they can all count on your continued support and cooperation.

The journey for LGBTQ+ rights in the OPS

November 28, 2017

Today, Prime Minister Justin Trudeau will apologize for the historical treatment of LGBTQ+ members, thousands of whom were fired starting in the 1950s from the military, RCMP and public service because of their sexual orientation. The Deputy Premier of Ontario, Deb Matthews, will also issue a statement today expressing regret at the past treatment of LGBTQ+ Ontarians.

The discrimination against LGBTQ+ people has deep historical roots in our society, both at home and abroad. It was not until 1986 that sexual orientation was added to the prohibited grounds of discrimination in the Ontario Human Rights Code. And gender identity and gender expression were later added in 2012. Nationally, sexual orientation was added to the Canadian Human Rights Code in 1996, and gender identity and gender expression were just added this year.

It is important to acknowledge that the public service has not been immune to the issue of anti-LGBTQ+ discrimination. It was only after an Ontario Human Rights Code ruling in 1992 that the Ontario Public Service began extending spousal benefits to same-sex couples, starting in 1994. And in 1998, the Ontario Court ruled that the OPSEU Pension Plan must be read to include same-sex partners.

More recently, in 2007, the OPS Pride Employee Network encountered significant backlash when it announced its establishment in an OPS-wide newsletter. At the time, the OPS not only failed to speak out against the hateful messages that many LGBTQ+ members received, but opted to exclude further OPS Pride communications in OPS newsletters — a decision that is difficult to imagine today.

The failure of our organization to embrace diversity and inclusion is deeply regrettable. To move forward, we all must join together to express our collective disappointment and heartfelt regrets for past wrongs.

Since then, however, we have made great strides towards building a more inclusive and diverse workplace for our employees. In early 2008, the OPS released Diverse OPS: 2008 OPS Framework for Action. That same year, Ontario became the first province in Canada to appoint a Chief Diversity Officer for its public service and established the OPS Diversity Office to serve as a centre of inclusion expertise.

The OPS Pride Network launched its Positive Space campaign in 2010. There are now nearly 1,600 Positive Space Champions across the OPS, who display a Positive Space indicator in their workspace to clearly indicate a welcoming and supportive LGBTQ+ environment. Just this month, deputy ministers undertook this training, some for the second or third time, and I am confident that we will continue to be vocal champions of not only the LGBTQ+ community, but all groups experiencing discrimination and harassment.

As the results of the OPS 2017 Employee Engagement Survey show, even with these advancements there is still much more to do to make the public service a truly inclusive and diverse place for everyone.

To build on our efforts in creating a more inclusive workplace, the OPS Pride Network has put forward a number of important recommendations, including:

  • Creating visibility for marginalized and/or under-represented parts of the LGBTQ+ community in the OPS
  • Ensuring fair hiring, including tracking demographic data to identify systemic barriers
  • Acknowledging all gender identities in WIN and HR systems
  • Implementing best practices regarding gender-inclusive washrooms in government buildings, including the commitment to introduce a new policy

The OPS is working with OPS Pride to implement these measures.

And today we are taking further action. Trans and non-binary people often face stress, anxiety and mistreatment when accessing bathrooms — it is one of their biggest barriers to feeling safe and included in society. So as part of our efforts to provide a safer and more inclusive workplace, the OPS, through the Ministry of Infrastructure, is partnering with the OPS Pride Network to ensure gender-inclusive bathrooms are available to all employees.

Together we are developing implementation plans to establish inclusive bathrooms that will help ensure all employees, including trans and non-binary employees, have access to bathrooms that reflect their gender identity and reinforce their right to use the bathroom appropriate for them. This decision to move to gender-inclusive bathrooms is a visible and tangible initiative that reflects our commitment to upholding our position as one of the most diverse and inclusive employers in Canada.

LGBTQ+ members of the OPS are not the only ones who face discrimination, harassment and systemic barriers at work. We know that racialized and Indigenous people, persons with disabilities and women also report incidents of discrimination and harassment, and that discrimination and harassment can be even worse for people who belong to more than one of these communities. And we know that the OPS is not yet fully representative of our diverse province amongst senior leadership. Our recently released OPS Inclusion & Diversity Blueprint highlights our way forward in removing systemic barriers, setting goals and targets for diversifying OPS senior leadership and monitoring and publicly reporting on results.

As the Head of the Ontario Public Service, I am committed to promoting a diverse, inclusive and respectful workplace. I know that each of you will join me in making that commitment a reality, so that all employees feel empowered to bring their whole selves to their roles every day as we work together to improve the lives of all Ontarians.

Attachment: Key Dates: LGBTQ+ Rights in Ontario and Canada

Congratulations Paul Boniferro

November 27, 2017

I am very pleased to announce that Paul Boniferro will become Deputy Attorney General, effective January 3, 2018.

Paul is currently partner with McCarthy Tetrault in their National Labour and Employment Group, practising in both Toronto and Calgary. Paul is considered to be a leading expert in labour and employment law and is listed as such in the current edition of The Legal 500 Canada. Paul has held several management roles as a partner at McCarthy Tetrault and has served on the Senior Leadership Team as National Leader of Practices and People, playing a leadership role in the management of the firm’s multiple offices and practice groups.

Paul brings a wealth of government experience to his new position. Prior to joining McCarthy Tetrault, Paul served as a senior policy advisor to the Ontario Minister of Labour. Many of you have also worked with Paul on a wide range of policy and program initiatives, on which he provided expert and strategic advice to the government. These files involved highly complex labour and employee relations issues, requiring a very high level of sensitivity, insight and collaboration. Paul is known for his ability to connect with employees at all levels of an organization, and is a strong supporter of creating a diverse, inclusive and respectful workplace.

As an expert on employee issues, Paul is a frequent speaker at labour and employment panels and conferences. He was also an instructor for the Human Resources Professionals Association of Ontario (HRPAO) and is a past-chair of the HRPAO Government Affairs Committee. Paul supports community endeavours and currently serves on the board of Algoma University and the capital fund board of FitSpirit, a foundation that provides opportunities for girls between the ages of 12 to 17 to adopt a healthy and active lifestyle in a fun environment. Paul has also participated in the Capital Fund Campaigns for Egale and Casey House.

Paul holds a BA in Political Science from the Western University (1987) and received his LL.B from Osgoode Hall Law School in 1991. He was called to the Ontario Bar in 1993 and the Alberta Bar in 1997. He has also studied in the MBA program at Lake Superior State University in Michigan.

Please join me in welcoming Paul to the deputy minister team.

I would also like to take this opportunity to express my deep appreciation to Irwin Glasberg for assuming responsibilities as the Interim Deputy Attorney General since May. Irwin’s leadership of the ministry and wise counsel on a myriad of issues has been invaluable to me and his colleagues.

Trans Workforce on November 20, 2017

November 17, 2017

Under the leadership of Deputies Maureen Adamson and Deborah Richardson, the Ontario Public Service is sponsoring and participating in Trans Workforce, the world’s first job fair geared towards people who identify as trans and gender non-conforming.

The job fair, which coincides with the Trans Day of Remembrance, runs from 10:00 am to 4:00 pm on November 20, 2017, at the TIFF Bell Lightbox (350 King St. W, Toronto, ON). Further information is available at @TransWorkforce

Trans Workforce is an organization geared towards accelerating the upward mobility of people who identify as transgender and those that are gender non-conforming, by offering support through advancements in education and especially employment. This event will create a space where trans-identifying job seekers will be able to interact without fear of discrimination, with employers seeking to give equal opportunity to qualified talent. Along with the OPS, some other confirmed employers in attendance include:

  • Indigo/Chapters
  • TD Bank
  • TIFF

A National Center for Transgender Equality study found that more than one in four transgender people have lost a job because of bias, and more than three-fourths have experienced some form of workplace discrimination, or have been denied a job, simply because they identified as trans or gender non-conforming people.

By participating in this event, the OPS is visibly signalling its commitment to building a modern, inclusive organization that is working to reduce employment barriers for marginalized communities.

Launch of OPS Inclusion & Diversity Blueprint

November 15, 2017

It is my great pleasure to release the OPS Inclusion & Diversity Blueprint — a bold new approach to creating a more respectful, diverse, inclusive and accessible workplace.

This plan reflects broad-based employee input as well as feedback from the 2017 OPS Employee Survey. It focuses on three key priorities that will help us identify and address systemic barriers, create a more diverse and innovative leadership team, and build a collaborative, engaged public service that benefits from a variety of voices and perspectives.

Specifically, the Blueprint commits the OPS to reducing systemic barriers, strengthening inclusive leadership competencies, setting diversity goals and targets (e.g., senior leadership diversity and ministry profiles) and measuring and publicly reporting outcomes.

To develop people-centered policies, programs, and services, we must ensure that the values and practices of our leaders and employees are open, inspiring and inclusive and that our workforce reflects the public we serve. We will not be able to reach our full potential unless we become a truly diverse, inclusive and accessible workplace.

I would like to express my personal appreciation to the OPS Inclusive Diversity Office, headed by ADM Brian Fior, for their passionate commitment to the values of the OPS.

In the coming weeks, the Anti-Racism Directorate will release a complementary OPS Anti-Racism Strategy, which will build on the Blueprint to provide a clear way forward as we work towards an inclusive and respectful workplace for everyone.

Please join me in championing diversity, inclusion and accessibility. Together, we can create an Ontario Public Service of the future where we all reach our full potential.

Appointment of Interim Associate Deputy Minister, Ontario Shared Services

November 14, 2017

We are very pleased to announce that Heidi Francis has successfully competed for the position of Interim Associate Deputy Minister of Ontario Shared Services, effective December 11th, 2017.

Heidi is a well-respected lawyer and senior executive with a successful track record of leading major modernization initiatives. Heidi is currently the Assistant Deputy Minister, Road User Safety Division, at the Ministry of Transportation (MTO) where she leads a high-performing, client-focused team that develops and promotes road user safety programs. Under Heidi’s leadership, the division has completed the first phase of modernizing a legacy system that has already increased customer responsiveness and created a more effective and efficient delivery model.

Heidi has held a number of senior executive positions over her distinguished 21 year career in the Ontario Public Service. Prior to becoming an Assistant Deputy Minister, Heidi was the Director of Safety Policy and Education Branch at MTO, Legal Portfolio Director at the Ministry of the Attorney General and Director of the Legal Services Branch at MTO. Heidi is also a sessional instructor of business law at Ryerson University.

We would like to express our appreciation to David Clifford for assuming responsibility as Acting Associate Deputy Minister, Ontario Shared Services while the recruitment process was underway.

Please join me in congratulating Heidi on her new responsibility and thanking David for his leadership during the transition.

Executive Assistant to the Secretary of the Cabinet

October 13, 2017

I am very pleased to announce that effective immediately, Boafoa Kwamena will assume the role as my Executive Assistant and Strategic Policy Advisor.

Boafoa has provided tremendous value to me and my office since August 2016. In addition to providing strategic advice to Cabinet Office and the Premier’s Office, Boafoa manages the weekly Fiscal Prep and Major Projects agendas as well as the interface between my office and DM offices. Boafoa also played a leadership role, in collaboration with the Centre for Leadership and Learning, in drafting my OPS of the Future Paper (Transforming the OPS for the Future) and in resolving priority files. I have come to rely on her strategic advice and problem solving abilities on a wide range of issues, and know her experience will allow her to make a seamless transition to her new role.

I am also pleased to confirm that William Bromm will continue to serve as Senior Director and General Counsel in Cabinet Office. William has been serving as legal counsel in Cabinet Office since 2011. His exceptional legal insights and expert advice are highly sought after across government. Since May 2015, William also assumed the additional duties as my Executive Assistant until the position could be filled. Fortunately, both William and I agreed that we had a perfect candidate, allowing William to once again focus on his strategic legal advisory role in Cabinet Office and the Premier’s Office.

William and Boafoa make a formidable team, and I know they will continue to provide invaluable support to me and Cabinet Office. Please join me in congratulating Boafoa in her new role and in thanking William for filling this vital role in the interim.

Congratulations Sam Erry

October 4, 2017

I am very pleased to announce the appointment of Sam Erry as interim Deputy Minister of Correctional Services, effective October 9, 2017. Sam’s appointment will provide dedicated leadership to support the transformation of correctional services, building on the solid foundation established by Matt Torigian, who continues as Deputy Minister of Community Safety. Matt and Sam will work together in the integrated Ministry of Community Safety and Correctional Services to implement a comprehensive transformation of the justice system.

Sam is a well-respected senior executive with a proven track record of leading major transformation initiatives. He is currently Associate Deputy Minister, Inclusion, Diversity and Anti-Racism in Cabinet Office. Under Sam’s strong leadership, he and his team engaged Ontarians in establishing the Anti-Racism Directorate and worked with ministry partners in the development and implementation of Ontario’s first Anti-Racism Act, 2017, which received all party support in the legislature.

Sam has held a number of executive positions over his distinguished 23 year career in the Ontario Public Service. Prior to becoming Associate, Sam was also Assistant Deputy Minister, Corporate Policy, Agency Governance and Open Government in Treasury Board Secretariat. Sam also played a leadership role in transforming service delivery as Assistant Deputy Minister, Operations at ServiceOntario.

Also effective October 9, 2017, the Anti-Racism Directorate, led by Assistant Deputy Minister Akwatu Khenti, will report directly to Deputy Minister Steven Davidson, Policy & Delivery, Cabinet Office and Deputy Minister Responsible for Anti-Racism. The OPS Diversity Office, led by Assistant Deputy Minister Brian Fior, will continue to report to me while working closely with the Anti-Racism Directorate and the Accessibility Directorate.

On a personal note, I want to take this opportunity to express my deep appreciation to Matt for assuming responsibility for both portfolios since February 2016. Matt’s leadership during this critical time has been invaluable, and will help ensure a seamless transition.

Please join me in congratulating Sam on his new responsibilities and welcoming him to the deputy minister team.

Mental Illness Awareness Week

October 2, 2017

October 1–7 is Mental Illness Awareness Week, which is an excellent opportunity to promote employee mental health and well-being in your ministry. The first step is to increase awareness of this important issue, so check out the training and resources for leaders and managers on the OPS Wellness website. You can also visit the Mental Illness Awareness Week microsite to learn about upcoming mental health webinars.

As senior leaders, the example you set can help end the stigma against mental illness in the workplace. Here are some actions you can take:

  • Connect with, and support, your ministry Mental Health Champion.
  • When creating your action plan for employee engagement, inclusion and accessibility, include mental health as a key part of your strategy.
  • Write an article about mental health in your ministry’s newsletter.
  • Highlight mental health messages in your speaking notes and invite speakers on this topic to staff meetings.
  • Ensure staff are aware of the mental health supports available to them, such as the Employee and Family Assistance Program.
  • Encourage and support your management team in promoting mental health in town halls, divisional and department meetings.

Also, watch for your invitation to sign up for the October 27th speaker series, Together We Make a Difference — Call to Action. This event will include keynote speaker Mary Deacon, chair of the Bell Mental Health Initiative, as well as an overview of the OPS Mental Health Framework.

Thank you for your efforts to help us end the stigma against mental illness and continue to build a diverse, inclusive, respectful and healthy workplace.

OPS Walk & Run

September 26, 2017

Each year, more than 2,000 Ontario public servants participate in the OPS Walk & Run for the United Way — an event that has raised more than $500,000 over the past four years and is one of the United Way’s highest-earning campaigns. The Queen’s Park Walk & Run will be taking place on Tuesday, October 31, 2017, and regional Walk & Run events will also be happening across the province in October and November.

Giving back is an important part of our Ontario Public Service (OPS) community and our fundraising efforts support the United Way as they work to help our communities’ most vulnerable people through poverty reduction programs, affordable food programs, employment and financial literacy initiatives and improving access to safe and affordable housing.

I strongly encourage you to help grow this event across our organization and promote the OPS Walk & Run in your ministry and affiliated agencies, boards and commissions by inviting staff to form teams, engage in a friendly fundraising competition and participate in an event near them. Your involvement in this worthy cause will maximize staff participation and engagement across the province, ultimately increasing fundraising dollars and making a significant difference in the communities that we serve.

If you require further information, please feel free to contact your Ministry Walk & Run Lead or the OPS Walk & Run Planning Lead, Allyne Sareno.

Thank you and I look forward to your support!

2017–18 Diversity Career Champions Program

September 12, 2017

I am very excited to announce the 2017–18 launch of the Diversity Career Champions Program (DCCP).

The DCCP is a career development program for groups that are under-represented in the ranks of our senior leadership, including Indigenous people, Francophones, LGBTQ+ people, persons with disabilities and racialized groups.

Executive champions actively support their employee partners in their career development goals in various ways, such as helping them to navigate the OPS, identify career paths, broaden their networks within the public service and find job shadowing opportunities.

The DCCP has been a major success and an important part of our strategic approach to becoming a more diverse, inclusive and welcoming province. Previous employee participants have reported an increase in their understanding of the OPS organizational culture and how to navigate large public sector organizations.

Past executive champions have reported gaining a greater understanding of their employee partners’ experiences in the workplace and the organizational and systemic barriers they may be facing.

Similar to last year, the 2017–18 DCCP will have:

  1. A Deputy Minister and Associate Deputy Minister stream that will be open to senior management and non-bargaining employees at the MCP20 level and above in any of the under-represented groups.
  2. An Assistant Deputy Minister/Director/Manager stream that will be open to staff in any of the identified under-represented groups.

Executive champions and employee partners will spend a minimum of six hours together over the course of the program cycle (November 1, 2017, to September 30, 2018). Please take a moment to reflect on the goals you would like to set for yourself as a participant before applying.

I encourage all eligible employees to take advantage of this extraordinary career development opportunity. The application period will run from September 13 to 29, 2017.

Congratulations Greg Orencsak

September 6, 2017

I am very pleased to announce that Greg Orencsak will become Deputy Minister of Advanced Education and Skills Development, effective October 1, 2017. 

Greg is very well known to the Ontario Public Service (OPS), where he began his career 18 years ago and rose to become an exceptional and respected leader. He has served as Associate Deputy Minister of Finance, responsible for coordinating the development of Ontario’s fiscal plan; as Deputy Minister of Government Services, tasked with delivering efficient government services; as Chair of the Public Service Commission, to help develop talent within the public service; and as Deputy Minister of Treasury Board Secretariat and Secretary to Treasury Board/Management Board of Cabinet, to provide oversight of government reporting and spending as well as give shape to the design and implementation of many of the government’s transformation programs.

Greg spent the last year at Ernst and Young as a partner in its Canadian government and public sector practice. In this role, among other assignments, Greg led several projects on digital transformation, modernization of service delivery, and helped develop new approaches for collaboration with Indigenous communities. He also served as the firm’s Canadian public policy and fiscal innovation leader. His insights about global leading practices for innovation and responding to disruption in the public sector will serve the OPS well.

I am thrilled that Greg has chosen to return to the OPS and I know you will join me in welcoming him back to the deputy minister team.

Thank you Sheldon Levy

September 6, 2017

I am writing to advise you that Sheldon Levy will be leaving the Ontario Public Service, effective September 30th.

Sheldon has served as Deputy Minister of Advanced Education and Skills Development (formerly Training, Colleges and Universities) since December 2015, after a long and distinguished career dedicated to Ontario’s postsecondary education system.

Under Sheldon’s bold leadership, the ministry has built strong partnerships with the postsecondary education sector, and student financial assistance has been fundamentally transformed to be more outcomes-focused and student-centred. Sheldon also helped implement new funding agreements with colleges and universities and led negotiations with the federal government to secure infrastructure funding for postsecondary institutions in Ontario. He has also been an unrelenting advocate of enhancing the role of Aboriginal institutes in providing Indigenous students greater access to culturally appropriate postsecondary education and training opportunities. Sheldon also played a critical role in the province’s innovation agenda and in building a highly skilled workforce.

Within the ministry, Sheldon has championed creating a more respectful and engaging workplace. Working with his team, they are modernizing the organization to better integrate functions and to generate better outcomes. Sheldon has also introduced new, innovative technologies to empower employees in bringing forward suggestions to improve ministry operations.

On a personal note, I want to express my deepest appreciation to Sheldon for his wise and insightful counsel. Over the two years as deputy minister, he has changed the organizational culture to be student-centred and broadly focused on innovation, while building stronger partnerships with stakeholders. He leaves the ministry very well positioned for the future.

I know you will all join me in congratulating Sheldon on his successful tenure as Deputy Minister of Advanced Education and Skills Development and wishing him all the best in his future endeavours.

Appointment of Acting Associate Deputy Minister

August 29, 2017

I am pleased to announce the appointment of David Clifford as the Acting Associate Deputy Minister of Ontario Shared Services. The appointment is effective September 1, 2017, pending a competition for an Interim Associate Deputy Minister.

David began his career with the Ontario Public Service over 30 years ago and has held several executive leadership roles since 2001. David has a proven track record of building and leading high-performing, client-focused teams, and has been successful in leading ministry employee engagement, diversity and inclusion strategies.

David is currently the ADM/CIO of Enterprise Financial Services and Systems at the Ministry of Government and Consumer Services where he leads the effective financial management for the Government of Ontario, as well as contributes to the overall Ontario government IT strategy and specific IT plans. David has been working to advance the strategic priorities of Ontario Shared Services to continuously improve the delivery of enterprise financial services, IT solutions, systems and processes.

Prior to joining MGCS, David was the CAO/ADM of Corporate Services serving the Ministry of Economic Development, Employment and Infrastructure, and the Ministry of Research and Innovation.

David brings a wealth of executive-level experience which will serve him well as he takes on this challenging new opportunity. Please join me in thanking David for him taking on this new role.

Executive Appointments

August 17, 2017

I am pleased to announce the following executive appointments.

  • Marie-Lison Fougère becomes Deputy Minister of Francophone Affairs, effective immediately, to reflect the change to the Office of Francophone Affairs into a standalone ministry. Marie-Lison will also continue as Deputy Minister of Seniors Affairs and Deputy Minister Responsible for Accessibility.
  • Kevin French will become Deputy Minister of Government and Consumer Services (MGCS), on an interim basis effective September 1, 2017, pending recruitment of a permanent Deputy Minister. Kevin is currently Associate Deputy Minister, Ontario Shared Services in MGCS. Kevin previously served as interim Deputy Minister of Finance from July to October 2014 and was responsible for reintroducing the 2014 Ontario Budget. Kevin also served in numerous senior executive positions in the Treasury Board Secretariat, the Ministry of the Environment, the Ministry of Training, Colleges and Universities and the Ministry of Education.
  • Diane McArthur has been appointed as Chair of the Public Service Commission and as Vice-Chair of the Executive Development Committee, effective September 1, 2017. Diane is the Chief Talent Officer in the OPS since December 2015 and previously served in senior executive roles in the Cabinet Office, the Ministry of Health and Long-Term Care and the Ministry of Tourism and Culture, Ontario Seniors Secretariat.

Please join me in congratulating Marie-Lison, Kevin and Diane on their new responsibilities.

Angela Coke

July 14, 2017

I am writing to share the news of Angela Coke’s retirement after an incredible 27 years with the public service, effective Thursday, August 31.

A review of Angela’s many positions and accomplishments over her career shows a deep commitment to modernizing and transforming government operations and the development and promotion of a strong, professional public service. This commitment was recognized in 2008 when Angela received an OPS Amethyst Award for Leadership, and again in 2012 when she received a Public Sector Excellence Lifetime Achievement Award from the Canadian Public Sector Quality Association and Excellence Canada.

Angela was appointed Deputy Minister of Government and Consumer Services in September 2015, providing critical advice on a wide range government and public service priorities, including consumer protection reform and the continued modernization of Service Ontario, Ontario Shared Services, and Information, Privacy and Archives.

Before her appointment as Deputy Minister, Angela served as Associate Deputy Minister of Ontario Shared Services (2012–2015) and Associate Deputy Minister of HROntario (2008–2012), leading the development of a multi-year corporate human resources plan to attract and retain diverse talent, build capacity and engage employees. Angela also served as Assistant Deputy Minister, Modernization, Government Services (2005–2008), leading the creation of the first Ontario Public Service–wide employee engagement survey, and advancing corporate transformation, innovation and service excellence initiatives.

I want to take this opportunity to thank Angela for her contributions to the Public Service Commission and the Executive Development Committee, particularly for serving as Chair of the PSC and Vice-Chair of EDC. As you all know, PSC/EDC plays a critical role in developing and implementing our enterprise-wide human resource strategies, and I know that I and other members of the Committee valued Angela’s contributions to this mandate. 

Angela’s thoughtful, wise and assured advice has been an invaluable asset to the government and her many colleagues and mentees, and I want to personally thank her for the support and advice provided to me in my role as the Secretary of the Cabinet.

Please join me in congratulating Angela on a wonderful career and wishing her well as she approaches this new chapter of her life.

2017 APEX Awards

July 14, 2017

Employee engagement in the Ontario Public Service (OPS) includes supporting our members so that they can contribute to their full potential and deliver better outcomes for the people of Ontario. So it is especially important for the hard-working, dedicated public servants in Cabinet Office to take the time to recognize our colleagues and coworkers when they go above and beyond.

On October 20, 2017, we will shine a light on some of the incredible work being done here in Cabinet Office with the 2017 APEX Awards. This awards ceremony is a chance to share our stories and celebrate the positive impact we make every day at the OPS. You will be receiving an Eventbrite invitation to the ceremony shortly.

For more information, or to find out how we have made nominating a colleague or a team easier than ever, visit the APEX website. Nominations close on September 15, 2017.

I encourage everyone in Cabinet Office to take this opportunity to recognise the outstanding efforts of those you work with every day.

Executive Development Committee and Public Service Commission Appointments

July 5, 2017

I am pleased to announce the following appointments to the Executive Development Committee and Public Service Commission (EDC/PSC), effective July 1, 2017:

  • Paul Evans, Deputy Minister of the Environment and Climate Change
  • Marie-Lison Fougère, Deputy Minister of Seniors’ Affairs, Deputy Minister Responsible for the Office of Francophone Affairs and Deputy Minister Responsible for Accessibility

I know that Paul and Marie-Lison will make valuable contributions to the enterprise-wide strategic human resource mandate of these committees. Paul and Marie-Lison will join existing members:

  • Steve Orsini (Chair, EDC)
  • Angela Coke (Chair, PSC; Vice Chair, EDC)
  • Helen Angus
  • Steven Davidson
  • David de Launay
  • Laurie LeBlanc
  • Janet Menard
  • Deborah Richardson
  • Scott Thompson

I also want to take this opportunity to thank Alex Bezzina for his two-year contribution to EDC/PSC.

Please join me in welcoming Paul and Marie-Lison to their new roles.

2017 Employee Survey Results Are Now Publically Available

June 27, 2017

In an era of Open Government and Open Data we are committed in making information more widely available for members of the Ontario Public Service (OPS) and the general public. To demonstrate our ongoing commitment to transparency and accountability, we have made the detailed results of our Employee Survey publicly available for the first time.

The results are available as a report that provides enterprise-wide results and includes a ministry by ministry breakdown on engagement measured in four distinct categories: Leadership, Productive Capacity, Workplace Culture and Talent Capacity. The survey results are anonymous and we have taken the necessary steps to protect the privacy of more than 34,000 public servants who participated.

By publishing this report online, we are making it easier for members of the OPS and the public to gain a better understanding of the OPS. We believe that a more engaged, diversified and respectful workplace will improve public services for Ontarians and attract and retain talent in the OPS.

You are encouraged to share your ministry results with your employees and management teams and to develop strategies to build on your results.

The results of the 2017 Employee Survey are available externally on my website and internally on TBS’s OPS Employee Survey page.

Thank you for your ongoing cooperation and support.

OPS Mental Health Framework

June 16, 2017

Mental health is a growing concern in our province, including in the workplace. At the OPS, we believe that providing an inclusive, diverse, accessible, respectful and healthy workplace helps our members bring their best selves to work and achieve their full potential. Our continuing efforts to improve our workplace include a commitment to promote mental health and reduce the stigma associated with mental illness.

To this end, I’m pleased to help launch our new OPS Mental Health Framework. The framework is based on best-practice research and consultations, and outlines a common vision for the OPS as a workplace that values, protects and supports employee mental health and well-being. It was led by the Mental Health Champions Committee, sponsored by Deputy Minister Alex Bezzina, with strong leadership and support by the Centre for Employee Health, Safety and Wellness at MGCS. Expert support was provided by the Centre for Addiction and Mental Health.

As we move forward together, we will align corporate and ministry efforts to advance the framework’s strategic goals.

  • We want leaders and managers to increase their knowledge and capacity to support the mental health of their employees.
  • We want employees to be aware of, and able to access resources and supports to assist in managing their mental health needs.
  • We want a culture that creates openness and trust, and is free from the stigma associated with mental health and addiction.
  • We want to be an employer known for its mental health practices, from whom other organizations can learn.
  • We want to ensure we continue to have a strong foundation of HR management policies, practices and tools to support mental health.

We all have a role to play in fostering a healthy and supportive workplace, so I encourage you to learn more about the OPS Mental Health Framework and its related programs, training and tools.

Rainbow Flag Raising Ceremony

June 12, 2017

Next Monday, the OPS Pride Network is raising the Rainbow Flag over Queen’s Park to celebrate the kick-off of Pride Week and I invite you all to be there to show your Pride spirit.

Join representatives from all three elected political parties for this symbolic event proclaiming Ontario an accepting and welcoming place for the LGBTQ community.

Demonstrate your support for our friends, family, neighbours and colleagues by gathering on the front lawn of Queen’s Park on Monday, June 19th at 10:30 a.m. for a colourful celebration of diversity, inclusion and Pride.

Disclosures of Wrongdoing by Public Servants

June 7, 2017

As the head of the Ontario Public Service, I take our responsibilities as public servants very seriously. The framework for those responsibilities is set out in the Public Service of Ontario Act, 2006 (PSOA) and is designed to ensure that, above all else, we are non-partisan, professional, ethical, and competent in our service to the government and the citizens of Ontario.

I am proud that the public service is composed of a diverse group of dedicated and professional people, and I value the trust that is placed in us by the government and the public.

Trust is an important part of what we do. To maintain that trust, the PSOA contains a framework under which public servants can report allegations of wrongdoing with no fear of reprimand or reprisal. I want to take this opportunity to outline that framework for the employees of Cabinet Office and Intergovernmental Affairs.

Under the PSOA, wrongdoing can include any act or omission by a public servant that could:

  • contravene an act or regulation
  • create a grave danger to life, health, safety or the environment by an action or failure to act that is unreasonable in the circumstances
  • constitute gross mismanagement (e.g., gross waste of money, abuse of authority, abuse of public assets), or
  • be seen to direct or counsel someone to commit one of the above.

Prevention is the best approach to ensure that we live up to our values as public servants. If, however, employees witness or believe they may have witnessed a wrongdoing, or who have knowledge of any wrongdoing, there are several options available to you for making a disclosure. You can:

  • report information directly to me or Deputy Betzner, Davidson or Hartley.
  • report information to your manager, Director or Assistant Deputy Minister. These individuals cannot make decisions regarding alleged wrongdoing, but will ensure information is properly referred to someone who can, or
  • if you feel uncomfortable raising the disclosure internally, report the information to the Integrity Commissioner, who will refer the matter to an appropriate public official or, in certain circumstances, undertake an investigation.

One of the most critical elements of our Disclosure of Wrongdoing framework is that any employee who chooses to make a disclosure or take steps toward making a disclosure, is protected from reprisals (e.g., being fired or threatened with termination, being disciplined or threatened with discipline, or being subjected to coercion or intimidation). Anyone found to have engaged in an act of reprisal may face disciplinary action, up to and including dismissal.

2017 Employee Survey Cabinet Office Results 

June 6, 2017

Employee engagement is about supporting employees to contribute to their full potential so that we can deliver better outcomes for Ontarians. That is why the results of the survey are so important — they provide a snapshot of your experiences in the workplace and help us identify trends, strengths and areas for improvement.

I would like to thank everyone who took the time to complete the 2017 OPS Employee Survey. Cabinet Office had an impressive response rate of 85%, with 273 of 321 employees completing the survey.

Cabinet Office remains one of the most engaged ministries in the broader OPS; however, your feedback has shown us that we can do better.

You identified several strengths in Cabinet Office, including:

  • you continue to strive to deliver high quality and high value service.
  • you are clear on expectations and how your work contributes to the goals of the ministry.
  • you have positive relationships with co-workers and feel that those you work with value your ideas and opinions.

You also identified several areas to focus on, including:

  • you expect a more respectful workplace with no harassment and discrimination.
  • you expect hiring practices to be fair, based on skills, abilities and experience.
  • you are looking for better on-boarding and orientation.
  • you want supports to address performance barriers such as stress or changes to the work environment.
  • you would like better communication in all directions of the organization.
  • you seek opportunities to promote your learning and development.

The 2017 survey took a new reporting approach to provide the results to the organization and each division in a timelier manner. This new approach allows for more targeted discussions on how to improve your workplace experiences. In addition, the survey will now be conducted annually, improving our data quality and allowing us to assess our engagement status more frequently.

We are already discussing what we can do to make Cabinet Office an even better place to work. In the weeks to come, these conversations with Deputy Ministers and our senior management teams will continue as divisional results are shared. I encourage you to continue providing feedback so we can further improve the employee experience at the OPS.

I look forward to discussing our action plan when we meet at our next town hall in the fall.

Congratulations Cindy Morton

May 30, 2017

I am pleased to inform you that Cindy Morton has been appointed as the new Chief Executive Officer of the Canadian Partnership Against Cancer, an independent organization funded by the federal government to accelerate action on cancer control for all Canadians. As you know, this position was previously held by Shelly Jamieson, former Secretary of the Cabinet for Ontario.‎

Cindy has served as the CEO of eHealth Ontario since August 2014, and has worked tirelessly to transform eHealth into a key partner in implementing the government’s digital health agenda. In his November 2016 review of Ontario’s Digital Health Assets, Ed Clark commended Cindy for her leadership at eHealth and for her role in guiding the organization in building Ontario’s digital health infrastructure.

Cindy has had a stellar career in the Ontario Public Service. Prior to eHealth, Cindy served as Ontario’s Deputy Minister of Labour for five years from 2009 to 2014; Deputy Minister of Health Promotion from January 2008 to July 2009; Chair of Ontario’s Parole Board; and General Counsel and Senior Vice President for Ontario’s Workers’ Compensation Board. In addition, Cindy has held several Deputy Minister positions with the government of British Columbia, including Attorney General, Labour and Education.

Throughout this time, Cindy has been a thoughtful friend, colleague and mentor to many of us, and I was pleased to serve with her at the Deputy Ministers’ table.

I know you will all join me in wishing Cindy all the best as she moves forward in the next exciting chapter of her career.

Launch of the Ontario Digital Service

May 29, 2017

As you know, the government has approved the creation of the Ontario Digital Service (ODS), with Hillary Hartley appointed Ontario’s first Chief Digital Officer and Deputy Minister for Digital Government. The ODS will support our efforts to become a leading digital organization by working with ministries and key partners to redesign government services around the needs of the end user.

Building on the high-impact services identified in the Digital Government mandate letter, the ODS will focus on key areas of action to improve the online experience by making services more convenient, intuitive and easy to use — anytime, anywhere and on any device. (see attachment of Key Priorities).

To advance the province’s digital goals, the ODS will:

  • Consolidate the Digital Government and Ontario.ca functions and current staff within the ODS in Cabinet Office;
  • Work with ministries, agencies and external partners to develop a Digital Government Action Plan that will accelerate our move towards a more modern, transparent and innovative public service by setting core provincial goals and releasing a public draft for extensive consultation this fall;
  • Build stronger relationships with digital and community networks to harness the skills and expertise of employees within and outside of government; and
  • Revamp the Digital Government Board to serve a strategic role in advising the ODS on public sector digital transformation.

I wish Hillary well as she takes on this new mandate and extend my sincere appreciation to Deputy Ministers Lynn Betzner and Helen Angus for their leadership in creating the province’s first digital service function in Cabinet Office.

Interim Deputy Attorney General

May 19, 2017

With Patrick Monahan’s appointment to the Superior Court of Ontario, I am pleased to announce that Irwin Glasberg has agreed to serve as interim Deputy Attorney General while arrangements are made to hold an open competition for Patrick’s successor.

Irwin has been serving as Acting Assistant Deputy Attorney General, Civil Law Division, since May 2016. This is only one of several positions he has held in his 37 year career with the public service, which includes serving as Assistant Deputy Attorney General, Policy and Adjudicative Tribunals Division; Assistant Deputy Attorney General, Victims and Vulnerable Persons Division; and Assistant Deputy Minister responsible for the Review of the Roots of Youth Violence.  Irwin has also held senior positions with the Information and Privacy Commission, Cabinet Office and the Workers’ Compensation Board.

I know that these experiences will serve him well in his new assignment. Please join me in welcoming Irwin to his new role.

Congratulations Patrick Monahan

May 19, 2017

It is my great privilege to announce that our colleague and friend, Deputy Attorney General Patrick Monahan, has been appointed to the Superior Court of Ontario, to sit in Toronto.

Patrick has served as Ontario’s Deputy Attorney General since November 2012, advising the government and public service on a wide range of significant legal and policy files. During his tenure, he has supported the Attorney General in delivering on the Government’s commitment to create a modern, accessible and fair justice system, including efforts to strengthen the sector’s relationship with Ontario’s Indigenous Peoples.

Patrick’s appointment to the bench is the next step in a long and distinguished public service legal career, including serving as Vice President Academic and Provost of York University from 2009 to 2012, Dean of Osgoode Hall Law School from 2003 to 2009, and founding Chair of the Law Commission of Ontario’s Board of Governors when the Law Commission was reestablished in 2007.

Patrick has published numerous books and articles on public and constitutional law. His writing was recognized in 2008 when he received the David W. Mundell Medal for Legal Writing from former Attorney General Chris Bentley. He is probably one of only a few lawyers whose academic writing was cited as expert evidence in the same case in which he appeared as presenting counsel, which occurred in the 2014 Reference on the Supreme Court Act.  

Patrick’s thoughtful, wise and measured advice has been an invaluable asset to the government and his Deputy colleagues. I want to thank him for his strong unwavering support and advice to me personally in my roles as the Deputy Minister of Finance and the Secretary of the Cabinet.

I know you will all join me in wishing Patrick all the best as he moves forward in the next chapter of his career.

2017 OPS Employee Survey Results

May 9, 2017

The 2017 OPS Employee Survey results are in!

Thank you for taking the time to have your say. This spring, more than 34,000 OPS employees participated — a response rate of 57 per cent, similar to 2014. This is a significant achievement given that the time to complete the 2017 survey was shortened by three weeks compared to 2014.

The goal of this survey is to make the OPS a better place to work and serve the people of Ontario. I am happy to report that the 2017 survey results demonstrate improvement both generally and across specific areas. Our employee engagement index for 2017 was 69.9 per cent — an increase from 67.8 per cent in 2014.

This year’s results also show an increase in the number of people who feel more welcomed and respected at work and a decline in reported incidents of discrimination and harassment. More information about the survey and full OPS-wide survey results are available at InsideOPS.

These survey results confirm that we are heading in the right direction. However, you have also told us loud and clear that there is still much more we can do. Your feedback will help us assess our strengths and identify opportunities to further improve our workplace as we shape the OPS for the future.

I am excited to announce that we will now be conducting the survey annually, which will allow us to better track our performance and to take quicker action based on your feedback. In addition, we are planning short, focused pulse surveys to drill down into specific areas of interest to employees.

Over the next few weeks and months, you will be hearing a lot more about both the survey results and actions being taken to improve our outcomes. I encourage you to engage your colleagues and senior management on ways to drive change together.

With your help, we can create a more resilient, dynamic and respectful organization.

I would like to thank you for your support and encourage you to continue to share your input whenever possible.

Deputy Ministers’ Swearing-In Ceremony

May 4, 2017

I am pleased to confirm that we will be holding a formal swearing-in ceremony for Deputy Ministers who have been appointed to their first Deputy Minister portfolio or have taken on new responsibilities since the last swearing-in ceremony in September 2015.

The swearing-in ceremony will be held on Wednesday, May 17, 2017 from 4:00 to 4:30 p.m. in the Ontario Room North in the Macdonald Block complex. A reception with light refreshments will follow between 4:30 and 5:30 in the Ontario Room South. Premier Kathleen Wynne will take part in the ceremony. You are welcome to invite friends or family to attend.  A photographer will be on hand to commemorate the event.

The following Deputy Ministers will be sworn in:

  • Maureen Adamson
  • Bob Bell
  • Marie-Lison Fougère
  • Hillary Hartley
  • Sheldon Levy
  • Janet Menard
  • Shirley Phillips
  • Deborah Richardson
  • Scott Thompson
  • George Zegarac
  • Helen Angus
  • Alex Bezzina
  • Giles Gherson
  • Laurie LeBlanc
  • Nancy Matthews
  • Greg Meredith
  • Stephen Rhodes
  • Bruce Rodrigues
  • Matthew Torigian

If you are unable to attend the formal swearing-in ceremony on May 17th you will be included in the next scheduled ceremony.

All Deputy Ministers are invited to attend the ceremony in support of their colleagues and to join the family and friends of those being sworn-in.

I look forward to seeing you on May 17th.

Environmental Commissioner — Order-In-Council Granting Access to Records

April 28, 2017

We are writing to advise that the Lieutenant Governor in Council has approved an Order-In-Council (Order) granting the Office of the Environmental Commissioner of Ontario access to certain information protected by the Cabinet Records exemption of the Freedom of Information and Protection of Privacy Act (FIPPA). A copy of the Order is being forwarded with this memo for your information.

The Environmental Commissioner has a statutory responsibility to prepare annual reports on the progress of activities in Ontario to reduce greenhouse gas emissions. The Order will assist the Commissioner in her work by granting access to environmental, financial, economic or other information contained in Cabinet records where that information relates to greenhouse gas reduction initiatives for which the funding is charged to the Greenhouse Gas Reduction Account and paid out of the Consolidated Revenue Fund.

It is our expectation that this information will be provided to the Environmental Commissioner free of charge and on a timely basis. Ministries should work through their CAOs, FOI co-ordinators and Legal Services Branches to ensure these requests are managed in a co-ordinated and timely manner and in accordance with the provisions of the Order.

Pursuant to the provisions of FIPPA, the Order in Council applies only to the records of the current government. Personal information and personal health information continue to be exempt from disclosure, as are Cabinet records of a previous government.

The Ministry of the Environment and Climate Change is available to help Ministries with any information requests they receive from the Office of the Environmental Commissioner. 

This Order-in-Council is part of the government’s commitment to accountability and transparency in any dealings with Officers of the Legislative Assembly, and we are confident this OIC will further enhance our strong working relationship with the Environmental Commissioner.

Thank you for your assistance in this matter.

Celebrating the Success of the Red Tape Challenge 

April 4, 2017

We’ve just marked the one-year anniversary of Ontario’s Red Tape Challenge.

Over the past twelve months businesses, industry associations and public servants have collaborated to find and fix outdated, unclear, redundant and unnecessarily costly regulations while protecting the public interest.

In just 365 days, we have outlined 63 ways that the government can make it easier and less costly for the auto parts manufacturing sector to operate in Ontario. We have released a final report on the food processing sector that includes 57 ways for the government to modernize regulations while protecting consumers. And we have begun working on a plan to address issues that were raised when we consulted with the financial services industry.

The Red Tape Challenge has inspired members of the OPS to work together across ministries, challenge the status quo and take a new and exciting approach to developing policy.

This is the kind of internal crowdsourcing and transformative work that will position the OPS even better for the future, so I want to take this opportunity to recognize members of the OPS who have taken on the Red Tape Challenge with enthusiasm and achieved impressive results.  

It is my pleasure to announce the winners of the inaugural Secretary of the Cabinet’s Red Tape Challenge Innovation Award:

Jason Jessel, Project Manager, Program Planning and Implementation Branch, Ministry of the Environment and Climate Change (MOECC)

Jason adeptly used his project management skills to facilitate timely responses and approvals for 15 opportunities from across the ministry for the food processing round of the Red Tape Challenge. As well, Jason’s leadership and insight have been instrumental in improving the Red Tape Challenge reporting process and in MOECC committing to take action on 13 opportunities, including streamlining the application process for Environmental Compliance Approvals and simplifying noise and odour emissions reporting.

Health and Safety Policy Branch, Ministry of Labour (MOL)

The team at the Ministry of Labour’s Health and Safety Policy Branch helped to address 37 complex health and safety issues raised through both the auto parts manufacturing and food processing rounds of the Red Tape Challenge. As a result, MOL has committed to take action on 27 health and safety opportunities, including improving health and safety inspections/audits and enhancing the information available to businesses through the Workplace Safety and Insurance Board’s website.

Shain Cameron, Policy Advisor, Farm Finance Branch, Ministry of Agriculture, Food and Rural Affairs (OMAFRA)

Shain collaborated closely with Open for Business on the food processing round of consultations. Her dedication to the project was evident in her diligent efforts to coordinate 37 ministry responses and approvals in a timely fashion. Shain’s leadership has resulted in OMAFRA committing to take action on 15 opportunities, including streamlining a permits, approvals and inspections roadmap for food processing businesses and improving communication of provincial meat licensing requirements.

And there is still time to get involved! The next round of the Red Tape Challenge runs until May 31st and is focused on the mining sector. The final three rounds of the challenge will cover chemical manufacturing, forestry and tourism. So I encourage you to keep sharing your ideas and insights. You can have your say by visiting Ontario.ca/redtapechallenge.

Thank you for taking the time to contribute to building a modern public service that better serves the people of Ontario.

We’ve achieved so much in this first year. I am excited to see what the next year of the Red Tape Challenge will bring!

Canada’s Best Diversity Employers 2017

March 28, 2017

I’m thrilled that the Ontario Public Service (OPS) has once again been recognized as one of Canada’s Best Diversity Employers.

This is the tenth year in a row that we have received this recognition for our efforts to create an inclusive workplace for every employee. It is a great honour that all of us should celebrate, reflect on and build on.

However, we know that there is still more work ahead of us. Our ongoing efforts to build a workplace where everyone has the opportunity to contribute to their full potential include implementing a multi-year accessibility plan to remove accessibility barriers and prevent new ones from being created; establishing a centre of excellence in Cabinet Office for leadership on inclusion, diversity and anti-racism; and targeting systemic racism head-on by building an anti-racism approach into the way government develops policies and makes decisions through our Anti-Racism Strategy.

We continue to address all forms of discrimination and harassment, including sexual harassment, with a focus on prevention and early intervention and we are working to attract and retain the best talent that will take the OPS into the future.

And did you know that through the San’yas Indigenous Cultural Safety Training Program, we are enabling public servants to build resilient relationships with Indigenous partners, act as cultural allies and uphold a culturally safe space?

These are all very important efforts that we are undertaking as an organization. Just as important are the efforts of individual OPS employees. So what do OPS employees have to say about diversity and inclusion in their everyday work?

“After the devastating attack on a Quebec City mosque in January 2017, the MIRR Inclusion Council gathered staff at the ministry to participate in a moment of silence in honour of the victims of the attack, who lost their lives to hatred and intolerance. After the moment of silence, members of the Inclusion Council shared thoughts about the importance of upholding tolerance, inclusion and diversity as values within our own workplace, as well as our communities. A smudging service was offered after the gathering for all employees who wished to participate. As a Muslim employee of the OPS, this show of solidarity from co-workers was extremely moving and powerful.” — Saba Khan, Ministry of Indigenous Relations and Reconciliation

“I am so proud to work for an employer that promotes diversity and inclusion — where I am encouraged to share distinct aspects of my culture, for example, my Italian heritage, and learn about the many other cultures of people in the OPS.” — Kristina Croce, Ministry of Children and Youth Services

“As an expert on anti-Black racism and leadership, working in the OPS for the past 10 years with senior leadership on the challenge of systemic racism in the OPS has provided great lessons in collaboration. The establishment of the Anti-Racism Directorate and its location in the Cabinet Office demonstrates the willingness of the OPS to tackle systemic racism and to create workplaces that are free from discrimination and harassment. This is a positive fundamental shift in the way the OPS addresses the challenge of systemic racism. We are in times of rapid change and I look forward with positive expectations to the opportunities and challenges that come with this. Working in the OPS is incredibly rich, satisfying and valuable. You become part of this great undertaking- and you grow immeasurably in the process.” — Folarin Obikoya, Chair, BOPSers Network

Our commitment to building an open, welcoming and inclusive organization that reflects the diversity of our province is one that we must all put into practice every day. Let’s continue in this spirit as we work together to build the OPS of the future.

Appointment of Chief Digital Officer and Deputy Minister Responsible for Digital Government

March 27, 2017

I am pleased to announce that Hillary Hartley will become Ontario’s first Chief Digital Officer and Deputy Minister Responsible for Digital Government, effective April 17, 2017.

Hillary’s appointment as a new Deputy Minister in Cabinet Office is the result of an extensive global search. Working with the Deputy Premier and Minister Responsible for Digital Government, she will spearhead the government’s digital transformation, including driving the transformation of the Ontario Public Service to be more user-centred and digital.

As a senior leader in the OPS , Hillary will help set priorities, guide culture change and partner with ministries, IT clusters and stakeholders to ensure that the public service delivers on the government’s digital strategy. Hillary’s extensive expertise in technology, digital strategy, design thinking and public engagement will be a tremendous asset to the OPS and to the Deputy Minister team.

Hillary joins Ontario from the United States government, where she is currently the Deputy Executive Director of 18F, a world-leading digital organization of technologists and designers who work to transform government from the inside out, creating culture change by working with teams inside federal agencies to deliver digital services for the public.

Previously, Hillary served as a Presidential Innovation Fellow at the White House. She was also Director of Integrated Marketing at NIC Inc., which works with a number of U.S. states to help digitize their programs and services. Hillary is a frequent speaker at global tech conferences and has presented on digital government transformation around the world.

I would like to thank the recruitment panel — Sheldon Levy, Tom Loosemore and Diane McArthur — for their assistance in recruiting an exceptional candidate.

Please join me in welcoming Hillary to the Ontario Public Service and wishing her every success in her new role.

A Better Way Forward: Ontario’s 3-year Anti-Racism Strategic Plan

March 7, 2017

As one of Ontario’s largest employers, we have a responsibility to lead by example and build a diverse, open and inclusive workplace where there are fair and equitable outcomes for all.

Over the past few years, we have accomplished a great deal in our ongoing efforts to promote diversity within the Ontario Public Service (OPS). We acknowledge and celebrate people’s individual differences, whether it’s gender identity, sexual identity, disability or race. Last year, the Premier established the Anti-Racism Directorate (ARD) to work across government and confront the systemic barriers that prevent people from fulfilling their potential and participating equally in society. 

I’ve spent time reflecting on what I have heard at the ARD’s public meetings, at my own town halls, and in the conversations I’ve had with many of you. I have heard OPS employees express their concerns, their first-hand experiences with inequality, discrimination and harassment and the need for a more inclusive and respectful workplace.

Race should never limit anyone’s social, economic and political opportunities, which is why anti-racism work is so important. Anti-racism acknowledges racism is real and that it requires us to take deliberate steps to change the policies, practices and procedures that lead to disparities between different racial groups.

A Better Way Forward: Ontario’s 3-year Anti-Racism Strategic Plan, which was released today, is the government’s plan of action against systemic racism. This foundational plan was developed by the ARD, in collaboration with ministries across government and with input from the public and community organizations.

A key element of the plan includes an OPS Anti-Racism Strategy, which builds upon the OPS Anti-Racism Action Plan launched in 2015. This new strategy will be informed by evidence and the experiences of Indigenous, Black and other racialized OPS employees, and our progress on its outcomes and action items will be measured and tracked. It will increase employee awareness and sensitivity to systemic racism and includes the development and implementation of tools, tactics and targets to combat racism within our organization.

Removing systemic barriers and addressing entrenched cultural issues won’t happen overnight. Ontario is taking a leadership role and A Better Way Forward is the first step.

We all need to be champions of this change because anti-racism is everyone’s business. I welcome your feedback on our OPS Anti-Racism Strategy and I look forward to continuing to work with you as we build a stronger OPS together.  

2016 United Way campaign results

March 1, 2017

I am pleased to announce that the 2016 Ontario Public Service (OPS) United Way campaign raised $7.1 million to support communities across Ontario, surpassing its fundraising goal of $7 million.

The success of the 2016 campaign is a testament to the spirit of giving that can be found in every ministry, department and division of the Ontario Public Service. It is also a result of the generosity of donors and the commitment and enthusiasm of the hundreds of canvassers and volunteers across the province who donated their time and energy to building so many successful workplace campaigns.

I would like to extend my sincerest thanks to everyone involved for their dedication to this very worthy cause.

I would also like to thank Deputy Minister Deborah Richardson, Executive Chair of the campaign for her exceptional, passionate and dynamic leadership on this initiative over the past two years. During this time, the OPS raised a remarkable $14.3 million in support of communities across Ontario.

I would encourage you to thank and congratulate staff in your ministry for making the 2016 United Way campaign such a tremendous success. Together, we’re helping the United Way make real change happen for communities in Ontario.

Deputy minister appointment

February 22, 2017

As you know, the Premier announced a change to the Executive Council. I am pleased to announce the following appointment to coincide with that change:

  • Maureen Adamson becomes the Deputy Minister of the Status of Women. Maureen will also continue as Deputy Minister of Tourism, Culture and Sport.

Please join me in congratulating Maureen on her new responsibilities.

Engaging You About the Public Service of the Future

February 16, 2017

As the Secretary of the Cabinet and the Head of the Ontario Public Service (OPS), I know that every day, public servants like you do their very best to provide services to the people of Ontario. I am extremely proud of that work.

While the OPS is a dynamic and professional organization, we are working in a rapidly changing environment. Growing public expectations, fiscal pressures, an aging society, income inequality, fierce global competition, climate change, technological advancements and increasingly complex service demands are just a few of the many pressures pushing us to be more innovative in how we work and serve the people of Ontario.

Over the coming months, I want to hear from you about transforming the public service for the future. There is no crystal ball that will tell us precisely what we can expect five to 10 years from now, but as OPS employees responsible for delivering vital services to the people of Ontario, I know you will have important insights into what we do, how our work is changing and what needs to happen to ensure that Ontarians continue to be well-served in the years to come.

I am writing to personally invite you to participate in this dialogue. This is your opportunity to help shape the OPS of the future, and I encourage you to take part. I look forward to participating in the discussion and hearing your views.

To help facilitate our dialogue, we are releasing a discussion paper, “Transforming the Public Service for the Future” that sets out the need, rationale and key elements of a new vision for the OPS. I would like to thank Treasury Board Secretariat for their support in the preparation of this paper. Our discussion paper and more information are available here

Support Pink Shirt Day and help end bullying

February 15, 2017

Next Wednesday, February 22 is Pink Shirt Day — a movement that began when a teenage boy in Nova Scotia was bullied for wearing a pink shirt. The next day, two of his classmates brought a box of pink shirts to school and encouraged everyone to wear them in solidarity. This powerful stand against bullying demonstrates how small actions can have a big impact.

Since 2008, Pink Shirt Day has raised over $1.5 million for anti-bullying programs for children and youth. Diversity and inclusion are vital to the success of the Ontario Public Service (OPS), so I am glad to see so many OPS members supporting this worthy cause each year.

To demonstrate our commitment to Pink Shirt Day, I invite all Cabinet Office staff to wear a pink shirt and join me for a photo on Wednesday, February 22. I hope to see you there! 

A special message from the Secretary of the Cabinet

February 6, 2017

I have heard from a number of employees about the tragic murders in Quebec City. Our deepest sympathies go out to everyone affected by this unacceptable event, especially the families and friends who lost loved ones.

This attack was one of a number of recent events that have left many of us feeling sad and uncertain. I echo the Premier’s comments about the strength of Ontario’s diversity. This strength is mirrored in the OPS, and I want to take this opportunity to say to each and every one of you — regardless of your background, faith, culture, race, ability or sexual orientation — that you are a valued and welcomed member of the Public Service.

I am pleased to share links to two very timely videos prepared and released by the Ontario Council of Agencies Serving Immigrants. I encourage you to watch these videos, read the Premier’s comments and take some time to reflect on what each of us can do to continue to build a diverse, open and welcoming workplace and province.

Letter from the Premier, February 2, 2017

Over the last several days, our hearts have been broken as we see the terrible results of hate and fear close to home and elsewhere in the world. I am very sad this week. I think we all are. And it’s a reminder that we must, every day, make it clear what we in Ontario believe. That we value and respect and love each other and that is the way we will go forward.

In Ontario, we draw strength from the diversity of our people — people of all faiths, all races, and all ethnicities. It’s this interweaving of cultures that has shaped our province into the vibrant place we call home.

So we will not be divided. We’re all Ontarians. We’re all Canadians. We’re all here because we believe in an open society. And, except for Indigenous people, every single one of us came from somewhere else. We came from another country, another place, to build this inclusive home. We are open to the world. And we will remain open to the world.

Ontario is a place where a mosque and synagogue that share a parking lot in Toronto joined together to sponsor a Syrian family fleeing the conflict. It’s a place where grade 12 students in Wiarton organized a ‘Welcome Home’ pasta dinner to support the Syrian family moving to their town. It’s a place where, just last month, the city of Thunder Bay ran a Winter Funday program where Syrian newcomers took their first steps on snowshoes.

Now more than ever, we have a responsibility to be united and to make it very clear what we stand for in this country and in this province. What we stand for is love and — beyond tolerance — acceptance and understanding of one another. Those words are sometimes used in a trivial way but I absolutely believe that what makes us strong in this country, in this province is that we are different. We have a view of the world that is stronger because we can understand each other and we can live together in harmony.

From its earliest days, Ontario has been a sanctuary for people fleeing war, famine, persecution and other tragic circumstances, to build a new life for themselves and their families.

I look forward to working with my municipal, provincial, territorial and federal colleagues and with everyone in Ontario to protect the inclusive society we have built together. And I want to assure the people of Ontario and all over the world that, no matter what is happening elsewhere, I am committed to ensuring our province continues to be a safe destination for everyone.

Sincerely,

Kathleen Wynne

Executive Appointments

January 19, 2017

As you know, last week the Premier announced a number of changes to the Executive Council. I am pleased to announce the following appointments to coincide with those changes:

  • Maureen Adamson becomes the Deputy Minister of Women’s Issues. Maureen will also continue as Deputy Minister of Tourism, Culture and Sport.
  • Marie-Lison Fougère becomes Deputy Minister of Seniors Affairs.  Marie-Lison will also continue as Deputy Minister Responsible for Accessibility and Deputy Minister Responsible for the Office of Francophone Affairs.
  • Giles Gherson becomes the Deputy Minister Responsible for Small Business. Giles will also continue as Deputy Minister of Economic Development and Growth and Deputy Minister of Research, Innovation and Science.
  • Bruce Rodrigues becomes Deputy Minister Responsible for Early Years and Child Care. Bruce will continue as Deputy Minister of Education.

Please join me in congratulating the Deputies on their new responsibilities.

2016

2017–2021 OPS Multi-Year Accessibility Plan

December 23, 2016

The Ontario Public Service (OPS) is committed to creating an accessible organization by preventing and removing barriers for people with disabilities, whether they work in the OPS, do business with the Ontario government, or are members of the public who use our services.

Based on best practice research and input from ministries, employees and stakeholders, we have developed the new 2017–2021 OPS Multi-Year Accessibility Plan (MYAP).

The new plan builds on what we have accomplished since the first five-year plan was introduced in 2012 — a plan that made the OPS the first organization in Ontario to comply with the Accessibility for Ontarians with Disabilities Act, 2005 (AODA).

I encourage you to read the new MYAP. The plan maps out our ongoing journey to become a more accessible employer, service provider and policy maker. Although we have identified the lead ministries for some key commitments, it will take all ministries and all employees, moving forward together to prevent, identify and remove barriers to accessibility for persons with disabilities.

I am proud of our achievements to date but we know that we have more to do. This plan is about more than meeting our obligations under the AODA. It’s about building a modern, inclusive, diverse and values-based organization, ensuring accessibility in our policies, services, products and facilities for our employees and the public we serve.

Mandatory Indigenous Cultural Competency Training

December 16, 2016

As you may recall, on February 17, 2016, Premier Wynne announced that mandatory cultural competency and anti-racism training would be implemented for all employees in the Ontario Public Service (OPS), as part of Ontario’s response to the Truth and Reconciliation Commission’s report, and to support Ontario’s long-term strategy to end violence against Indigenous women and girls.

All OPS senior executives, Ministers, and political staff will make up the first cohort to complete the mandatory Indigenous cultural competency training by March 31, 2017. The Ministry of Indigenous Relations and Reconciliation (MIRR) will cover all associated costs for the first cohort. 

Since the Premier’s announcement of mandatory training, MIRR has worked to identify a foundational Indigenous cultural competency training program that will enable Ontario’s public servants to:

  • build resilient relationships with Indigenous communities and leaders
  • develop culturally respectful policies and programs
  • design and deliver programs and services that are accessible and address the needs to Indigenous people
  • act as cultural allies and uphold a culturally safe space.

To this end, MIRR will deliver the San’yas Indigenous Cultural Safety Training Program, an online, AODA-compliant, foundational training module,which wasoriginally procured by the Ministry of Children and Youth Services (MCYS) to train its entire staff. MIRR is leveraging the work of MCYS who worked with the developer of the San’yas program to customize the training for the Ontario context and an OPS audience by using input from an Ontario Indigenous Advisory Circle. As with any training program, a robust performance measurement framework is being developed to establish a baseline for success and continuous improvement over time.

The San’yas Indigenous Cultural Safety Training Program is comprised of seven chapters that can be completed online over an eight-week window. It is a self-directed course that is supported by an accredited facilitator. Participants can take the training at their own pace, in their home or at the office.

Through the San’yas program, participants will:

  • explore the pervasive effects of colonization and the underlying racist attitudes, stereotypes that perpetuate low socio-economic and health indicators across Indigenous populations
  • discuss how the legacy of colonization has contributed to high rates of violence against Indigenous women.

MIRR will be tracking individual completion of the mandatory training to ensure the deadline of March 31, 2017, is achieved by all OPS senior executives, ministers and political staff.

The next wave of training will be open to all OPS employees in 2017-18, including the remaining senior management cadre. Ministries will be responsible for all training costs of its employees. The estimated training cost is $300 per person. Successful completion of the training program will appear on employees’ individual learning plans.

Your completion of the San’yas Training Programis one of many steps on Ontario’s journey of healing and reconciliation with Indigenous peoples.

Implementing the San’yas Indigenous Cultural Safety Training Program with this important first cohort is part of Ontario’s commitment to making the OPS a culturally safe space for Indigenous people.

Thank you for your continued support.

Original signed by

Andrew Bevan
Chief of Staff and Principal Secretary to the Premier

Original signed by

Steve Orsini
Secretary of the Cabinet
Head of the Ontario Public Service
Clerk of the Executive Council

End of Year Message from the Secretary of the Cabinet

December 15, 2016

As we approach the end of another productive year, it is important to reflect on what we have accomplished in 2016.

Across the Ontario Public Service (OPS), you have worked hard to deliver on the government’s priorities and serve the people of Ontario, by offering your best advice, conducting independent research and analysis, developing policies and programs, drafting legislation, communicating to the public and delivering public services.

Here are just a few examples where you played an important role in helping the government implement its policies:

  • Developed the policy and implementation plan for the new Ontario Student Assistance Program (OSAP), providing free tuition to more than 150,000 students from low- and middle-income families, starting in the 2017–18 academic year
  • Prepared the policy analysis and legislation to reduce electricity costs for residential consumers and more than 1,000 large electricity consumers
  • Implemented initiatives to transform health care to improve access to primary care providers and offer patients better coordination and continuity of care
  • Developed an action plan to support reconciliation with Indigenous peoples and to end violence against Indigenous women and girls
  • Prepared policy and economic analysis, program design specifications, legislation and regulations, and communication products to support the government’s commitment to fight climate change
  • Held extensive consultations, conducted research and analysis and developed an implementation plan to build a highly skilled workforce in Ontario
  • Launched the Business Growth Initiative and Red Tape Review to enhance Ontario business competitiveness
  • Supported the government on trade missions to the U.S. and Asia-Pacific Region to further promote exports and investment in Ontario
  • Launched infrastructure projects across the province to build public transit, renew schools and hospitals and support municipal infrastructure
  • Launched the province’s campaign against sexual harassment and established the Anti-Racism Directorate to help combat harassment and racism
  • Spearheaded several innovative initiatives that are citizen and outcome focused, such as collective impact and situation tables for youth-at-risk, human service integration, chronic homelessness and community hubs
  • Conducted research and analysis in new methods for reducing poverty such as the basic income pilot
  • Supported more than 14,000 Syrian refugees through provincially funded refugee service providers
  • Worked with the federal government and provinces to implement enhancements to the Canada Pension Plan
  • Supported the development and recruitment of a Chief Digital Officer to help drive the digitization of public services
  • Conducted the Program Review, Renewal and Transformation for the 2016 Budget and Fall Economic Statement

I would like to thank you for your continued commitment, hard work and dedication, not only for delivering these important initiatives, but for all the work you do in delivering OPS programs and services in all parts of the province. Whether you are a senior leader, analyst or administrative professional, you are all instrumental in providing quality public services to the people of Ontario.

In addition to the important work that you have done on behalf of the government, you have also supported the communities we serve across Ontario in many other ways — from the food and gift drives to our campaigns for the United Way and Federated Health. This year, our spring and fall food drives raised 118,000 pounds of food and more than $28,000.

Engaging with employees remains one of my highest priorities, and in the past year I have had the opportunity to attend around 60 events with OPS staff. I have enjoyed your thought-provoking questions and your ideas on creating a more diverse, inclusive and innovative public service.

In 2016, we achieved many important milestones that will help us meet our goals, such as:

  • Our new approach to Budget Talks, which resulted in the submission of 433 project ideas from the public. The final ideas will be shared for public voting in January and the government will invest up to $3 million to bring up to eight of these projects to life
  • The Policy Innovation Hub, which is fostering an innovative and creative culture that promotes new client and outcome focused approaches in policy development and program delivery
  • The Respectful Workplace Policy, which aims to prevent workplace discrimination and harassment and emphasizes the importance of employees behaving respectfully to each other and the public
  • The OPS Anti-Racism Action Plan to address systemic racism with the aim of ending racial disparities in the OPS
  • A new Inclusion, Diversity and Anti-Racism Division in Cabinet Office, which brings together the existing Anti-Racism Directorate and the OPS Diversity Office to support our efforts to create a more diversified and inclusive organization

The OPS has made great strides in 2016, and I look forward to building on our achievements next year.

Looking ahead to 2017, we will launch a broad consultation across the OPS to help us develop a strategic framework for public service renewal. This strategy will support public service resilience in an era of unprecedented change. Through an open and inclusive dialogue, we will ask for your help in shaping the OPS of the future.

We will also conduct an OPS Employee Survey, which is an opportunity for you to share your experiences in the workplace and help us identify trends, strengths and areas for improvement. I have valued immensely the feedback I received from the April 2014 Employee Survey and look forward to hearing more from you in the future.

In 2017, we will mark the 150th anniversary of Confederation with Ontario150 — a year-long celebration to honour our past achievements and help chart a course for the future. You can find more details about how Ontario is celebrating this anniversary on the Ontario150 website.

Finally, I am eager to engage with OPS staff across the province. This year, I had a great time visiting with staff in regional offices both in person and through webcasting, and I look forward to getting back on the road to meet with more members of the OPS in the coming year. Many of these events are captured in my SoC Photo Blog and Twitter feed (@SteveOrsini).

From my family to yours, I wish you all a happy and safe festive season!

Original signed by

Steve Orsini

Provincial Security Advisor

December 9, 2016

Ontario is home to the country’s largest economy, which is vital to the Canadian economy.

While it may not be a link people make every day, ensuring national security is critical to a growing economy. Ontario already plays a key role in both public and national security. However, with increased concerns with security issues both within and outside our borders, the province is taking action to strengthen our capacity.

We are pleased to announce that Ray Boisvert has been appointed Provincial Security Advisor, which is a new Associate Deputy Minister in the Ministry of Community Safety and Correctional Services. Mr. Boisvert has over 30 years’ experience in the field of intelligence and national security. He began his career in the RCMP and has held a number of senior positions with the Canadian Security Intelligence Service, including Director General, Counter Terrorism Program and Assistant Director, Intelligence.

As the Provincial Security Advisor for Ontario, Mr. Boisvert will provide advice and intelligence on areas of public safety and national security that fall within provincial responsibility. He will support efforts to protect provincial assets from events that could affect services, networks and facilities that are critical to Ontario’s economy, public safety and security. He will also engage with key partners on security-related matters.

The Provincial Security Advisor will report to the Deputy Minister of Community Safety and Correctional Services, but will also support the Secretary of the Cabinet and other senior leadership across the OPS. Mr. Boisvert will begin his new role on January 2, 2017.

We would like to thank Mr. Boisvert for taking on this role and ask that you join us in welcoming him to the Ontario Public Service.

Office of Government Business Enterprises & Strategic Initiatives

December 9, 2016

As part of the Cabinet shuffle in June, it was announced that implementation of the recommendations of the Premier’s Advisory Council on Government Assets would become the responsibility of the Minister of Finance.

This work has remained very active on several fronts, including:

  • the continued modernization of the beverage alcohol system, led by the Revenue Agencies Oversight Division at the Ministry of Finance
  • the ongoing work related to the broadening of ownership of Hydro One, led by the Investment and Governance Secretariat at the Ministry of Energy.

In implementing the direction from the June announcement, we have concluded that the most effective way to support these ongoing transformational initiatives would be to consolidate the staff of the Secretariat for the Premier’s Advisory Council on Government Assets and the Investment & Governance Secretariat within a new structure at the Ministry of Finance.

Led by an Associate Deputy Minister, the new Office of Government Business Enterprises & Strategic Initiatives will:

  • lead the implementation of the Advisory Council’s recommendations
  • provide advice to the responsible Ministers and Cabinet on matters relating to fulfilling their shareholder responsibilities in respect of these organizations
  • work closely with Mr. Ed Clark to coordinate horizontal policy development on a number of transformational files spanning multiple ministries.

In addition to these responsibilities moving from Cabinet Office and the Ministry of Energy to Finance, the new Office will also be responsible for the Revenue Agencies Oversight Division.

To operate effectively, the Office will be expected to work closely with various ministries and agencies, but none more closely than the Ministry of Energy and Ontario Financing Authority. We are also taking steps to formalize reporting relationships between these areas and the new Office to encourage collaboration and strengthen accountability.

We are pleased to announce that Nancy Kennedy has agreed to lead this new organization as its Associate Deputy Minister on a permanent basis.

Nancy joined the Ministry in June 2015 as the Assistant Deputy Minister, Revenue Agencies Oversight Division. Over the last 18 months, she has led policy development related to beverage alcohol and gaming, while working closely with the responsible agencies and stakeholders to support the continued modernization of those sectors.

Nancy brings a wealth of executive-level experience garnered from senior roles at the Cabinet Office, as well as the Ministry of Health & Long-Term Care, the Ministry of Transportation, and the Ministry of Agriculture, Food & Rural Affairs, all of which will serve her well as she takes on this challenging new opportunity.

We are also pleased to announce that Scott Nelms has been appointed the Assistant Deputy Minister, Electricity Investment & Governance Secretariat on a permanent basis.

Scott has served as the acting Executive Director, Investment & Governance Secretariat, Ministry of Energy since November 2015. His leadership has been instrumental in developing and responding to the Advisory Council’s recommendations, including the successful initial public offering and secondary offering of Hydro One shares, as well as supporting the government in fulfilling its responsibilities as shareholder of both Hydro One and Ontario Power Generation.

Scott brings to his new role related experience garnered through increasingly senior positions at the former Ministry of Energy & Infrastructure, as well as the Ontario Financing Authority.

All of the above changes will be effective December 12, 2016.

Please join us in congratulating Nancy and Scott on their new assignments, and thanking staff for their continued dedication to successful transformation in these sectors.

Steve Orsini
Secretary of the Cabinet
Head of the Ontario Public Service
Clerk of the Executive Council

Scott Thompson
Deputy Minister of Finance

Executive appointment: Ministry of Agriculture, Food and Rural Affairs

December 8, 2016

I am very pleased to announce that Greg Meredith will become Deputy Minister of Agriculture, Food and Rural Affairs (OMAFRA), effective January 9, 2017.

Greg is a seasoned executive with more than 30 years of experience as a federal public servant. He is currently Assistant Deputy Minister (ADM), Strategic Policy with Agriculture and Agri-Food Canada, a position he has held since 2010. Greg has held a number of executive positions with Agriculture and Agri-Food Canada, including ADM, Farm Financial Programs and ADM, Communications and Consultations. In addition, Greg has worked in a number of federal departments including Correctional Services, Global Affairs and Industry Canada. Greg holds Masters Degrees in Business Administration and International Affairs, and a Bachelor of Arts degree in Political Science.

I would like to take this opportunity to express my sincere appreciation to Deb Sikora for assuming responsibilities as the Interim Deputy Minister. Deb is an experienced and dedicated public servant and long-time champion of Women in Engineering. I know Greg and I can count on her support as one of the key members of OMAFRA’s senior executive team.

Please join me in congratulating and welcoming Greg to the Ontario Public Service and the Deputy Ministers’ Council.

US Engagement Strategy

December 6, 2016

As you know, Ontario-US relations are critical to ensuring that the province continues to have access to the world’s largest economy and where about 80 per cent of Ontario’s exports end up. While we are working hard to diversify our trade, we will continue to push for expanded markets in the US.

As you know, prior to the US elections, a group of deputies have been developing key elements of an Ontario-US engagement strategy in consultation with the federal government. Michael Wernick, federal Clerk, has held one face-to-face meeting with provincial-territorial clerks and secretaries and one teleconference call on this important topic.

Further to our discussion at Deputy Ministers’ Committee meeting, the ministries of Intergovernmental Affairs and International Trade, along with the Ontario office in Washington, DC, will co-lead a deputies’ committee on Ontario’s post-US election strategy. Other key members of the committee include Economic Development and Growth; Agriculture, Food and Rural Affairs; Natural Resources and Forestry; Northern Development and Mines; and Finance.

As discussed, Lynn Betzner and Shirley Phillips, working with Monique Smith, will lead this initiative and, over the coming weeks, will engage your ministries in the development of the strategy. This strategy will supplement work already underway by the Business Climate and Innovation Deputies Committee on economic development opportunities.

Thank you in advance for your cooperation and assistance.

Changes to Compensation for Non-Bargaining Employees

November 30, 2016

The Ontario Public Service (OPS) is committed to providing professional, expert, non-partisan advice to support the government in implementing its policy agenda. As non-bargaining specialists, managers and executives, you play a vital role in the implementation and delivery of key government priorities.

In my conversations with non-bargaining employees throughout the province, I have repeatedly heard the need to address growing inequities in the system. You have noted that the OPS faces significant issues with recruitment and retention of non-bargaining specialists, managers and executives, due in part to growing inequities in compensation. I have heard directly from many of you who are earning less than others doing similar work and from far too many managers earning less than the staff who report to them. The fact that a significant number of managers have returned to bargaining positions exemplifies the current challenges we face.

At this time, I am pleased to share some important news about changes the government is making to compensation for non-bargaining specialists, managers and executives to ensure the OPS continues to attract and retain top leadership talent.

In December 2015, the government sought the advice of an independent, external panel — the Advisory Panel on Management and Non-Bargaining Staff Recruitment and Retention — to help the OPS remain a modern and inclusive organization that attracts and retains top leadership talent.

The panel’s mandate was to provide advice on:

  • a long-term strategy to address the issues of retention, recruitment and succession planning
  • a fair and sustainable compensation structure
  • best practices with respect to performance evaluation and management, as well as compensation, and appropriate public sector benchmarks
  • how to enable and sustain the development of a modern, diverse and inclusive OPS.

The panel’s report acknowledges the great work that is already being done and also recommends how we can go even further. We need to continue making our organization more inclusive and diverse, recruiting top talent while being fair and transparent. This includes establishing a clear, consistent management structure and ensuring non-bargaining specialists, managers and executives are appropriately compensated.

The government has carefully reviewed and considered the panel’s recommendations and will implement many of the recommendations using a fair and fiscally responsible approach that will help us promote a culture of excellence and continue to build a talented, motivated and equipped workforce. Many of these recommendations will build upon the initiatives already underway as we move toward the OPS of the future.

In providing its advice, the panel has made it clear that the need for action is urgent, and that inaction risks affecting the quality of the public service going forward. That is why steps are being taken to phase in a new long-term compensation strategy that considers each group’s specific circumstances and addresses the impacts of compression and inversion experienced as a result of extended compensation restraint.

The government will be taking a principled and fiscally prudent approach that will ensure:

  • non-bargaining specialists doing similar work to their bargaining counterparts are also compensated similarly
  • situations where staff make more than the managers they report to are minimized
  • OPS executive salaries neither lead nor lag the market by phasing in the current median of public sector comparators in similar jurisdictions.

As part of this strategy, a new modern job evaluation system will be implemented to ensure that non-bargaining specialists and managers are classified and compensated fairly.

Shortly, your deputy minister will share more information about compensation changes that we are implementing effective 2016-17. Going forward, further updates will be provided as additional recommendations are implemented.

You are the principal reason why Ontario has been repeatedly recognized as a top employer, playing a vital role in helping the government deliver on its priorities.

I recognize the significant responsibility placed on you in your jobs. I value the energy and dedication you bring, day in and day out, to help Ontario remain the kind of place that people seek out the world over.

I know I can count on you to continue to lead the OPS into a more innovative, integrated and inclusive workplace.

Thank you for your work.

Executive appointment: Ministry of Agriculture, Food and Rural Affairs

November 29, 2016

I am pleased to announce that Deb Sikora will become Deputy Minister of Agriculture, Food and Rural Affairs (OMAFRA) on an interim basis, effective December 1, 2016, pending recruitment for a permanent Deputy Minister. Debra is currently Assistant Deputy Minister, Food Safety and Environment with OMAFRA. and prior to that spent several years as Assistant Deputy Minster, Corporate Management with the former Ministry of the Environment.

Please join me in congratulating Deb and supporting her as she assumes her new responsibilities.

Inclusion, Diversity and Anti-Racism Division

As the Secretary of the Cabinet and the Head of the Ontario Public Service (OPS), I am personally committed to building a more respectful, diverse and inclusive OPS where everyone has an opportunity to fulfil their full potential.

As part of that commitment, I am pleased to announce the creation of a new Inclusion, Diversity and Anti-Racism Division in Cabinet Office. The Division will bring together the existing Anti-Racism Directorate and the OPS Diversity Office, establishing a centre for excellence and focal point for enterprise-wide leadership on inclusion, diversity and anti-racism both within and outside of the OPS.

I am also pleased to announce the appointment of Sam Erry as Associate Deputy Minister, Inclusion, Diversity and Anti-Racism. Sam has served as Assistant Deputy Minister (ADM) of the Anti-Racism Directorate since its creation, and has been instrumental in establishing the mandate of that office. Sam previously served as ADM, Corporate Policy, Agency Governance and Open Government, Treasury Board Secretariat, and ADM Operations, ServiceOntario.

Sam will be supported by an Assistant Deputy Minister, Inclusion and Diversity, and an Assistant Deputy Minister, Anti-Racism. I am pleased to announce that following a competitive process, Brian Fior will assume the role of Acting Assistant Deputy Minister, Inclusion and Diversity. Brian joins us from Treasury Board Secretariat where he held the position of Director, Open Government, and previously was the Director of Corporate HR Strategy and Policy. Information on the recruitment of the ADM, Anti-Racism will be provided in the near future.

Sam will continue to report to Steven Davidson, Deputy Minister, Policy and Delivery, and Deputy Minister Responsible for work related to the Anti-Racism Directorate, and will report to me on work related to OPS Diversity and Inclusion. By having Sam report directly to me on OPS Diversity and Inclusion, I will endeavour to ensure that the senior management of the OPS continue to be focused on making the OPS a more diverse, inclusive and respectful workplace.

The creation of the new Inclusion, Diversity and Anti-Racism Division will be effective January 2, 2017.

Finally, I am also pleased to announce that as part of the new structure, the responsibility of the OPS accessibility portfolio currently within the OPS Diversity Office will be transferred to Marie-Lison Fougère, the Deputy Minister Responsible for Accessibility. This will serve to further highlight accessibility in the OPS and will continue to support the OPS’s position as a leader in accessible employment. It will also allow the Accessibility Directorate of Ontario to build its role as a centre of excellence by overseeing accessibility both within the OPS and across the province. This transfer will occur following an assessment of the transfer requirements.

I am confident that these changes will help the OPS as we continue to work towards our goal of becoming a public sector leader in diversity, inclusion and creating a respectful workplace.

Please join me in welcoming Sam and Brian to their new roles.

October 6, 2016

Earlier today, the government announced the approval of an Order-In-Council (OIC) authorizing Ministries and public entities to share a wider range of information with the Financial Accountability Officer (FAO) even if the information is contained in a Cabinet record.

The FAO will now have access to financial and economic information that is protected by the Cabinet Records exemption of the Freedom of Information and Protection of Privacy Act (FIPPA). Pursuant to the provisions of FIPPA, the Order in Council applies only to the records of the current government. Consistent with the Financial Accountability Officer Act, 2013 (the FAO Act), personal information and personal health information continue to be exempt from disclosure to the FAO, as are Cabinet records of a previous government.

The Protocol that was developed by the Ministry of Finance and Treasury Board Secretariat and shared with you on June 3, 2016, is being updated to ensure Ministries and public entities fulfill the requirements of the Order-In-Council in a consistent and timely manner.

We continue to remind you of the statutory obligation to provide the FAO with any information, free of charge and on a timely basis, that the FAO believes necessary to carry out his mandate under the FAO Act. As always, when dealing with requests from the FAO, Ministries should work through their CAOs, FOI co-ordinators and Legal Services Branches to ensure these requests are managed in a co-ordinated and timely manner. The Ministry of Finance and Treasury Board Secretariat have been involved in many of the FAO’s past and current information requests and are in a position to help Ministries and public entities in any information requests they receive from the FAO. Tim Schuurman, Assistant Deputy Minister, Office of the Budget, Ministry of Finance is available to help answer questions and provide advice.

In addition, the Deputy Attorney General chairs a Government Document Production Committee that is available to assist Ministries in dealing with a wide range of requests for government documents, including requests from the FAO. Anyone interested in seeking the assistance of the Government Document Production Committee can contact William Bromm at 416-325-7378 or William.Bromm2@Ontario.ca.

Continued cooperation with the FAO’s office is part of the government’s commitment to enhance the accountability and transparency of the Province’s finances, and we are confident this OIC will help us continue to build and strengthen our working relationship with the FAO.

Original signed by

Andrew Bevan
Chief of Staff and Principal Secretary to the Premier

Original signed by

Steve Orsini
Secretary of the Cabinet
Head of the Ontario Public Service
Clerk of the Executive Council

Executive appointments

September 28, 2016

I am pleased to announce the following appointments, effective October 17, 2016:

Nancy Matthews will become Deputy Minister of Children and Youth Services. Nancy is currently the interim Deputy Minister of Education.

Bruce Rodrigues will become Deputy Minister of Education. A career educator, Bruce is currently the CEO of the Education Quality and Accountability Office, a position he has held since 2013. Previously Bruce was the Education Director of the Toronto Catholic District School Board and the Associate Director of Education for the Waterloo Catholic District School Board.

Please join me in welcoming Bruce to the Deputy Minister team and in congratulating Nancy as she assumes her new responsibilities.

Executive appointments

September 21, 2016

I am pleased to announce the following appointments, effective October 17, 2016:

Maureen Adamson will become Deputy Minister Responsible for Women’s Issues in addition to her current responsibilities as Deputy Minister of Tourism, Culture and Sport.

Helen Angus will become Deputy Minister of the Treasury Board Secretariat, Secretary of the Management Board of Cabinet and Secretary of the Treasury Board.

Alex Bezzina will become Deputy Minister of Citizenship and Immigration.

Angela Coke will become Chair of the Public Service Commission.

Shirley Phillips will become Deputy Minister of International Trade.

I will make an announcement regarding plans to replace the Deputy Minister of Children and Youth Services in the near future.

Please join me in congratulating Maureen, Helen, Alex, Angela and Shirley as they assume their new responsibilities.

Executive change: Treasury Board Secretariat

September 21, 2016

It is with very mixed emotions that I am writing to advise you that Greg Orencsak will be leaving the Ontario Public Service (OPS), effective October 14, to pursue an exciting opportunity as a partner at Ernst & Young in the role of Canadian Public Policy and Fiscal Innovation Leader.

As a career public servant in key central agencies, Greg has embodied the best attributes that define public service — professionalism, expertise and integrity. Greg joined the OPS through one of our internship programs as an economist with the Ministry of Finance in 1999 and, within a very short period of time, has assumed a number of senior leadership roles, including Assistant Deputy Minister (ADM), Fiscal Strategy and Coordination and Associate Deputy Minister, Office of the Budget and Treasury Board, both at the Ministry of Finance. In April 2014, Greg was appointed as Deputy Minister (DM) of Government Services and in August of 2014 he assumed his current responsibilities as DM of the Treasury Board Secretariat. This new role included the enormous responsibility of re-creating the Treasury Board Secretariat, a task he completed with the usual combination of thoughtful leadership and strategic advice. With the new organization in place, Greg was also responsible for creating and launching the government’s Program Review, Renewal and Transformation process in late 2014.

On a personal note, I want to express my deepest appreciation to Greg for his unwavering advice and support as well as for his close friendship. I also want to take this opportunity to thank him for all his outstanding contributions to the public service, including as Chair of the Public Service Commission, a role he has held since September 2015.

It is hard to deny the incredible opportunity Greg’s next venture will bring him in advancing his very impressive career. While many of us may have the opportunity to work with Greg again in his new role, he will certainly be missed by his colleagues and friends in the OPS.

Please join me in congratulating Greg for an outstanding OPS career and in wishing him well in his new and exciting role in private practice.

2016/2017 OPS Fellowships

August 8, 2016

I am pleased to announce that the Ontario Public Service (OPS) will be appointing the following as visiting university fellows for the 2016/2017 academic year:

Morah Fenning – Amethyst Fellowship in Public Policy, School of Policy Studies, Queen’s University.

Rhonda McMichael – Ontario Visiting Fellow, School of Public Policy and Governance, University of Toronto.

Virginia Hatchette – Ontario Visiting Fellow, Department of Politics and Public Administration, Ryerson University.

Morah is currently the Amethyst Fellow at Queen’s and will be continuing this assignment for 2016/2017. This will be welcome news to Morah’s students and colleagues at Queen’s. Morah made remarkable contributions to the school in the past year, including teaching a course on leading change in the public sector, being the faculty member responsible for Masters of Public Administration (MPA) students in the OPS co-op program and providing valuable input to the review of the Professional Master of Public Administration (PMPA) and MPA programs. She also served as Director of the Centre for Innovation in Healthcare Policy. Morah’s expertise and extensive experience, as well as her linkages to networks in the OPS and its agencies and stakeholders, will continue to be a tremendous asset to the School of Policy Studies. Prior to her fellowship at Queen’s, Morah served as the Assistant Deputy Minister, Tourism Planning and Operations at the Ministry of Tourism, Culture and Sport.

Rhonda is currently the Assistant Deputy Minister (ADM), Communications, at Cabinet Office. Since she was appointed to this position in 2009, she has been responsible for leading strategic communications, developing integrated marketing plans, as well as strategic issues management of various files related to high-profile government priorities. In her previous role as Director of Communications at Cabinet Office, she led the development and execution of the Modernizing Communications Strategy, including the launch of the first online Newsroom and Ontario’s new news-release format. Her extensive work experience in strategic marketing and communications will bring a fresh perspective in the development and communication of public policy. Rhonda acquired her Honours Bachelor of Arts degree from Queen’s University.

Virginia is currently the ADM, Inclusion and Accessibility at the Ministry of Government and Consumer Services, a position she has held since November 2014. Previously, Virginia was Director, Programs Branch and Chief Executive Officer (CEO)/Director of the Postsecondary Education Quality Assessment Board at the Ministry of Training, Colleges and Universities. She has a PhD in Psychology from York University. Prior to joining the OPS, Virginia was a psychology professor, with a deep knowledge of the research that underpins organizational behaviour, diversity and inclusion. Her academic and professional experience will certainly be an asset in her new assignment.

I would also like to take this opportunity to thank our 2015/2016 Fellows, Aryeh Gitterman and Barry Goodwin, as they conclude their assignments. They have been excellent ambassadors for the OPS.

Please join me in wishing Morah continued success with her Fellowship at Queen’s and in congratulating Virginia and Rhonda as they take on their new assignments. The Fellowships continue to provide an enriching opportunity for OPS senior executives to enhance their leadership capabilities and broaden their knowledge as they share their experiences and expertise with university faculty and students.

Executive change: Ministry of Agriculture, Food and Rural Affairs

August 5, 2016

After a very successful career in the Ontario Public Service (OPS), our close colleague and good friend Deb Stark has advised me of her decision to leave the OPS.

During her public service career, Deb has exemplified the core values of a professional, ethical, and expert public servant. She started as a veterinarian in the Ontario Ministry of Agriculture, Food and Rural Affairs (OMAFRA) almost 30 years ago. Although she spent most of her career in OMAFRA, Deb also served as an Assistant Deputy Minister (ADM) at the Ministry of the Environment and Climate Change and Chair of the OPTrust (the pension trust for the Ontario Public Service Employees Union). In 2012, she was the Queen’s University Amethyst Fellow until we pulled her back into the OPS as Deputy Minister of OMAFRA.

As she tells the story, Deb came to the OPS for “a couple of years,” but every time she considered leaving another exciting opportunity arose. We are all fortunate that one of those opportunities was to serve as Deputy Minister, because I have personally benefitted from her thoughtful and steady leadership, collaborative work style and strategic advice as both a Deputy colleague and, more recently, as the Secretary of the Cabinet. I know one of the achievements she is most proud of is the team she has brought together at OMAFRA, who also exemplify all that we value in the OPS.

Deb’s last day in the office will be November 30. I am sharing this information now since we will shortly begin the recruitment process for her replacement. I will share more information on that in the near future. In the meantime, please join me in acknowledging her extraordinary career and wishing Deb all the best in her new endeavours.

Executive appointments

June 13, 2016

As you know, earlier today the Premier announced changes to her Cabinet. At this time, I would like to announce a number of appointments at the Deputy Minister and Associate Deputy Minister level, which will further enhance our ability to deliver on the government’s priorities. All of these appointments are effective immediately so that Deputy Ministers with new portfolios can begin immediately to work with their new ministers:

Helen Angus becomes Deputy Minister of International Trade. Helen also retains responsibility for Women’s Issues.

Shirley Phillips becomes Deputy Minister of Citizenship and Immigration on an interim basis, pending recruitment for a permanent Deputy Minister. Shirley is currently Assistant Deputy Minister, Citizenship in the Ministry of Citizenship, Immigration and International Trade, and prior to that was acting Associate Deputy Minister, ServiceOntario, in the Ministry of Government and Consumer Services.

Giles Gherson becomes Deputy Minister of Economic Development and Growth and Deputy Minister of Research, Innovation and Science.

Sheldon Levy becomes Deputy Minister of Advanced Education and Skills Development. Sheldon and Giles will work together to integrate policy development and decision-making to ensure that research, innovation and science investments in the postsecondary educational sector are aligned with strategic mandate and university and college funding agreements.

George Zegarac becomes Deputy Minister of Infrastructure.

Nancy Matthews becomes Deputy Minister of Education on an interim basis, pending recruitment for a permanent Deputy Minister. Nancy is currently Assistant Deputy Minister, Early Learning in the Ministry of Education, and prior to that was Assistant Deputy Minister in Environment and in Children and Youth Services.

Laurie LeBlanc becomes Deputy Minister of Housing and Deputy Minister of Municipal Affairs.

Deborah Richardson becomes Deputy Minister of Indigenous Relations and Reconciliation. This reflects the government’s commitment to change the name of the Ministry of Aboriginal Affairs to the Ministry of Indigenous Relations and Reconciliation, announced as part of the May 30 release of The Journey Together: Ontario’s Commitment to Reconciliation with Indigenous Peoples.

Marie-Lison Fougère becomes Deputy Minister Responsible for Accessibility and also retains responsibility for Francophone Affairs and Seniors Affairs.

Janet Menard becomes Deputy Minister Responsible for the Poverty Reduction Strategy, in addition to her duties as Deputy Minister of Community and Social Services.

Helen Angus and Alex Bezzina have been reappointed as members of the Executive Development Committee (EDC) and the Public Service Commission (PSC), and Scott Thompson has been appointed to EDC and PSC, effective July 1, 2016. I would like to thank Bob Bell and Stephen Rhodes for their service to EDC and PSC over the past two years.

David Hallett has been appointed as Associate Deputy Minister, Government Infrastructure Projects in the Ministry of Infrastructure. David has previously held Associate Deputy Minister positions in the Pan and Parapan/American Games Secretariat and the Ministry of Health and Long-Term Care.

Chris Giannekos has been appointed as Associate Deputy Minister, Infrastructure Plan, Ministry of Infrastructure. Chris is currently Assistant Deputy Minister, Office of the Budget, in the Ministry of Finance. Prior to his current assignment, Chris spent several years as Assistant Deputy Minister, Infrastructure Policy and Planning.

Each Deputy Minister will be implementing a transition plan to ensure a smooth transition in reporting relationships.

Please join me in congratulating all of these Deputy Ministers and Associate Deputy Ministers as they take on these important new roles. I know they can all count on your continued support and cooperation.

Executive appointments: Ministry of Tourism, Culture and Sport and the Ministry of Health and Long-Term Care

April 8, 2016

I am pleased to announce the following executive appointments, effective April 11, 2016.

Maureen Adamson will become Deputy Minister of Tourism, Culture and Sport.

Maureen returns to the Ontario Public Service (OPS), where she spent the first 20 years of her career in financial, operational and capital policy and planning leadership roles, including Assistant Deputy Minister positions in the Ministry of Health and Long-Term Care. Since leaving the OPS in 2007, Maureen has served as Chief Administrative Officer (CAO) for Women’s College Hospital, Vice-President of Corporate Services with Mohawk College and Chief Executive Officer (CEO) of Cystic Fibrosis Canada. Maureen has spent the last two years as President and CEO of the Michener Institute for Applied Health Sciences, a postsecondary institution affiliated with University Health Network.

Maureen is a well-respected senior executive and an ardent champion of quality public service in both her professional and volunteer activities. Her voluntary affiliations include time spent as a Vice-Chair and Commissioner of the Toronto Transit Commission, Chair of Research Canada, Director with the Toronto Community Care Access Centre and Director of Casey House Hospital.

I would like to take this opportunity to express my appreciation to Richard McKinnell for assuming responsibilities as the Interim Deputy Minister since January. Richard’s leadership during this time of transition has been invaluable.

Lorelle Taylor will become Associate Deputy Minister, Health System Information Management, in the Ministry of Health and Long-Term Care. Lorelle’s appointment to Associate Deputy Minister recognizes her dual role as Chief Information Officer (CIO), Health Services Information & Information Technology (I&IT) Cluster, and ongoing leadership in providing health information and investment advice to enable evidence-based decision-making among ministry divisions, Local Health Integration Networks (LHINs) and other stakeholders and partners to develop a sustainable and safe health care system for Ontarians.

In her CIO role, Lorelle has modelled the integration of I&IT with business functions and provided strategic leadership across the ministry. A prime example of this is the partnership with Public Health, which led the successful implementation of a provincewide tracking system that has so far allowed public health units to collect, manage and store more than 83 million immunization records in Ontario. The Panorama project recently won national acclaim in the form of an Ingenious Award from the Information Technology Association of Canada (ITAC).

Lorelle has assumed increasingly senior leadership roles within the Ministry of Health and Long-Term Care during her public service career, including previous positions as Chief, Business Solutions, Human Services I&IT Cluster; Director, Information Management; and Project Director, Y2K Project.

I know I can count on you to welcome Maureen to the Ontario Public Service and the Deputy Ministers’ Council and to support Lorelle in her new role.

Executive appointments: Ministry of Community Safety and Correctional Services

February 19, 2016

I am pleased to announce the following executive appointments, effective February 27, 2016:

Matt Torigian will become Deputy Minister of Correctional Services, in addition to his current role as Deputy Minister of Community Safety. In conjunction with this appointment, I have asked Deputy Minister Torigian and Deputy Attorney General Patrick Monahan to co-lead a Justice Sector Transformation Task Force. This Task Force, bringing together senior leaders from the justice ministries, will focus on developing an evidence-based strategy for transformation across the entire criminal justice sector, including addressing systemic challenges related to the bail and remand system, along with strategies to relieve capacity pressures in the correctional system, without compromising public safety.

Margaret Welch will become Interim Associate Deputy Minister, Correctional Services, in the Ministry of Community Safety and Correctional Services (MCSCS), pending the outcome of a strategic review of the new ministry structure. Marg is currently the Assistant Deputy Minister (ADM), Community Services in MCSCS, and she has held this role since April 2011. She has held positions with increasing responsibility in MCSCS and was previously the ADM, Adult Institutional Services.

Please join me in congratulating Matt and Marg on their new appointments. I know I can count on you to support them as they assume their new roles.

Executive appointment: The Anti-Racism Directorate

February 19, 2016

As you know, earlier this week the Premier announced the appointment of Minister Michael Coteau as the Minister Responsible for Anti-Racism.

I am pleased to announce that Sam Erry has been appointed Assistant Deputy Minister (ADM) to lead the Anti-Racism Directorate that will support the Minister in his new role, effective February 29, 2016. The Anti-Racism Directorate is part of the government’s commitment to fight discrimination and ensure that everyone in Ontario has the opportunity to fulfil their potential and participate equally in society. Pending an organizational review, Sam will report to Deputy Minister Steven Davidson, Policy & Delivery, Cabinet Office and Interim Deputy Minister Responsible for Anti-Racism.

Sam joins the Directorate from Treasury Board Secretariat (TBS), where he was the ADM of Corporate Policy, Agency Governance and Open Government Division. At TBS, Sam led teams responsible for major OPS-wide initiatives such as enhancing accountability and transparency through provincial agency reform, the Transfer Payment Administration Modernization initiative, and implementation of the Public Sector and MPP Accountability and Transparency Act.

Under Sam’s leadership, solid progress was made in implementing the government’s Open Government strategy and action plan, including the release of Ontario’s first-ever Open Data Directive. Prior to working at TBS, Sam served in various executive positions within the former Ministry of Government Services, ServiceOntario, and the Ministry of Transportation, as well as in the former Ontario Anti-Racism Secretariat.


Please join me in welcoming Sam Erry to Cabinet Office and wishing him well in this new position.

Executive appointments: Ministry of Transportation

January 15, 2016

I am pleased to announce the following executive appointments:

Stephen Rhodes as Deputy Minister of Transportation, effective February 27, 2016, replacing Carol Layton, who is retiring on January 22, 2016. Stephen is a seasoned public service leader who joins the Ministry of Transportation (MTO) after serving as the Deputy Minister of Correctional Services since May 2012. Prior to that, Stephen completed a 14-year career with the Ministry of the Attorney General as its first Associate Deputy Minister. He has a Master of Science degree in Planning from the University of Toronto. Stephen has strong leadership experience, with a focus on results and service delivery, as well as prior roles in policy, corporate services and central agencies.

John Lieou as interim Deputy Minister of Transportation, effective January 23, 2016. John is currently the Assistant Deputy Minister (ADM), Policy and Planning at MTO. He has held this position since October 11, 2011. In this role, John supports the government’s mandate to build better transit and transportation infrastructure across the province and to undertake long-range transportation planning to support economic growth in the province. Prior to joining MTO, John was the ADM of the Integrated Environmental Policy Division at the Ministry of the Environment. John is a seasoned OPS leader with extensive policy and program experience in the areas of transportation, environment and energy.

I will be recruiting for the Deputy Minister of Correctional Services on a permanent basis and will advise you shortly regarding an interim appointment for this position, pending recruitment.

I know you will join me in congratulating Stephen and John, and that we can count on your support as they assume these new responsibilities.

2015

Executive appointment: The Ministry of Tourism, Culture and Sport

December 16, 2015

I am pleased to announce the following executive appointment.

Richard McKinnell will become Deputy Minister of Tourism, Culture and Sport on an interim basis effective January 1, 2016, pending recruitment of a permanent Deputy Minister. Richard is currently the Associate Deputy Minister, Tourism Policy and Development, a position he has held since October 3, 2011.

Please join me in congratulating Richard on his new assignment. I know I can count on you to support him in this important role.

Executive changes: The Ministry of Transportation and the Ministry of Tourism, Culture and Sport

December 4, 2015

I am writing to let you know that Carol Layton and Drew Fagan have shared with me their intention to retire from the Ontario Public Service (OPS). Carol’s last day will be January 22, 2016, and Drew’s last day will be December 31, 2015.

Carol is currently our longest-serving Deputy Minister, and her career is a testament to her dedication to public service. After three placements as a co-op student in the late 1970s, she joined the OPS on a permanent basis in 1980 as an economist with the Ministry of Treasury and Economics. She worked in four different ministries in a variety of positions before being appointed as Deputy Minister of Citizenship and Deputy Minister Responsible for Seniors and Women’s Issues in January 2003. She has also served as Deputy Minister, Results Delivery in Cabinet Office, Deputy Minister of Public Infrastructure Renewal and Deputy Minister of Revenue before assuming her present role as Deputy Minister of Transportation in 2010. She is a past president of the Institute of Public Administration of Canada (IPAC, 2006-2007).

In 2011, Carol was a recipient of the Lieutenant Governor’s Medal of Distinction in Public Administration. Earlier this year, Carol was awarded the University of Waterloo’s Faculty of Environment Alumni Achievement Award. In addition to Carol’s impressive record of achievements, she will have the honour of capping her career with the celebration of the 100th anniversary of the Ministry of Transportation on January 17, 2016.

I started working with Carol in 1982, and have benefitted from her leadership and advice ever since. Her immense contribution on a variety of Deputy Minister Committees, including the Public Service Commission and Executive Development Committee, will be greatly missed.

Drew joined the OPS in January 2009 as Deputy Minister of Tourism. He had previously spent four years with the federal public service, particularly as Assistant Deputy Minister at the Department of Foreign Affairs and International Trade, and 20 years with The Globe and Mail as a senior editor, columnist, foreign correspondent and bureau chief.

In his time in the OPS, Drew has had a significant impact as Deputy Minister of Culture and of Seniors, as well as Deputy Minister of Infrastructure, where he oversaw the province’s first 10-year infrastructure plan and was integral to the integration of infrastructure planning into our policy development process.

Most recently, he has been responsible for the Ministry of Tourism, Culture and Sport and the Pan/Parapan American Games Secretariat, where he provided critical leadership in the year leading up to the highly successful Games last summer. I want to personally thank him for his efforts in coordinating the work of many ministries and Toronto 2015 to ensure seamless delivery of those games.

I will announce plans for the Deputy Minister leadership of the Ministries of Transportation and of Tourism, Culture and Sport shortly.

I want to thank Drew and Carol for their many contributions as valued members of the Deputy Minister team. Please join me in congratulating Carol and Drew on their careers in the OPS and in wishing them well in their future endeavours.

Executive appointments: The Office of Francophone Affairs and the Public Service Commission

November 18, 2015

I am pleased to announce the following executive appointments.

Marie-Lison Fougère will become Deputy Minister Responsible for the Office of Francophone Affairs and Deputy Minister Responsible for Seniors Affairs, effective December 1, 2015.

Marie-Lison is currently the interim Deputy Minister of Training, Colleges and Universities, a position she has held since April 1, 2015. Prior to this assignment, Marie-Lison was Assistant Deputy Minister, Strategic Policy and Programs with the ministry.

I would like to personally thank Marie-Lison for her outstanding leadership and support as interim Deputy Minister of Training Colleges and Universities. She is playing a critical role during a very busy time at the Ministry. Marie-Lison has agreed to provide Sheldon Levy transitional support as he assumes his new role on December 1, 2015.

Janet Menard is appointed to the Executive Development Committee and Public Service Commission, effective January 3, 2016. Janet will replace Patrick Monahan, who will complete his term on January 2, 2016.

I would also like to express my appreciation to Kelly Burke for continuing as the Interim Deputy Minister Responsible for the Office of Francophone Affairs until Marie-Lison’s December 1 start date. Kelly has provided thoughtful leadership in supporting the government’s commitment to providing Ontario’s Francophone community with French-language services since taking on the role on October 2, 2015.

I would also like to thank Helen Angus for her commitment and leadership as the Deputy Minister Responsible for Seniors Affairs, as well as to Patrick Monahan for his very thoughtful advice and contribution to the Executive Development Committee and Public Service Commission over the last two years.

Please join me in congratulating Marie-Lison and Janet on their new assignments. I know I can count on you to support them in these important roles.

Executive changes: The Office of Francophone Affairs

September 11, 2015

Paul Genest has shared with me his intention to leave the Ontario Public Service (OPS) on September 15, 2015.

Paul joined the OPS in 2009 as Deputy Minister of Intergovernmental Affairs and Associate Secretary to the Cabinet. He then became Deputy Minister for the Pan/Parapan American Games Secretariat and is currently Deputy Minister Responsible for the Office of Francophone Affairs. In addition to his Deputy Minister responsibilities, Paul has acted as Special Advisor: Strategic Mandate Agreements (Universities) with the Ministry of Training, Colleges and Universities.

Paul has had a lasting impact on Ontarians in the Francophone community through his leadership and oversight of the many accomplishments in the Office of Francophone Affairs, including modernizing French Language Services, promoting Ontario’s visibility in Francophone affairs and contributing to a stronger Francophone community. In particular, Paul has provided key leadership to the Provincial Steering Committee for the 400th, which is responsible for celebrating 400 years of French presence in Ontario.

Paul played a significant role in building stakeholder relationships with both the Francophone community and the University sector while serving in his dual roles. His extensive experience has served him well in providing strategic advice in the negotiation of Strategic Mandate Agreements.

I will announce plans for the Deputy Minister leadership of the Office of Francophone Affairs shortly. Kelly Burke has kindly agreed to serve as acting Deputy Minister in the interim.

I want to thank Paul for his valued contributions over the past six years. He will be missed at the Deputy and leadership tables, and I’m sure you will join me in wishing Paul well in his future endeavours.

Executive appointment: Ministry of Training, Colleges and Universities

August 31, 2015

I am pleased to announce the following executive appointment.

Sheldon Levy will become Deputy Minister of Training, Colleges and Universities (TCU), effective December 1, 2015. In addition to his role as Deputy Minister of TCU, Sheldon will play a leading role in supporting the government’s innovation agenda and developing a highly skilled labour force.

Sheldon is well-known for his longstanding expertise and dedication to the Ontario postsecondary system. He has served as President and Vice Chancellor of Ryerson University since 2005. And formerly, as President of Sheridan College, he helped to promote the important role of colleges in Ontario’s postsecondary education system. He also served as Vice President at York University, the University of Toronto, and the University of Ontario Institute of Technology. Sheldon also played an active leadership role in the membership organizations representing colleges and universities across Ontario and Canada.

Throughout his career, Sheldon has actively promoted the academic mission of colleges and universities, their impact on the well-being of our communities and the importance of the ideas and talent of young people in fostering a better future. He is recognized for championing the evolution of entrepreneurial education at home and internationally, and engaging all sectors as partners in advancing Ontario. Most of all, he is passionate about the importance of diversity, equity and inclusion as the values most vital to our culture.

Sheldon has been recognized among “The Power 50 Most Influential in Canadian Business Today” (Canadian Business) and “The 50 Most Influential” (Toronto Life). Recent distinctions include the 2014 People for Education Egerton Ryerson Award for Dedication to Public Education, the 2014 Canadian Urban Institute David Crombie Award, and the 2013 Toronto Region Board of Trade Builder Award.

I would like to take this opportunity to express my appreciation to Marie-Lison Fougère for continuing as the Interim Deputy Minister until Sheldon’s December 1 start date. Marie-Lison’s contributions and thoughtful leadership during this time of transition have been and will continue to be invaluable. On a personal note, I want to thank her for her exceptional support and strategic advice.

I know I can count on your full support in welcoming Sheldon to the Ontario Public Service and the Deputy Ministers’ Council.

Executive appointments

August 21, 2015

I am pleased to announce the following Associate Deputy Minister appointments, which will further strengthen our Ontario Public Service (OPS) leadership capacity. Effective September 8, 2015, Kevin French will join the Ministry of Government and Consumer Services as the Associate Deputy Minister, Ontario Shared Services.

Kevin brings to this role a wealth of executive-level experience from a variety of ministries, which have provided him with extensive operational, corporate and central agencies exposure. Kevin is currently the Associate Deputy Minister, Office of the Treasury Board, Treasury Board Secretariat.

Karen Hughes will become the Associate Deputy Minister, Office of the Treasury Board, Treasury Board Secretariat.

Karen has provided strong leadership, expertise and direction in her current role as Assistant Deputy Minister, Planning and Expenditure Management, Treasury Board Secretariat. She has successfully delivered results and facilitated strategic decision-making by providing corporate leadership to the planning, development and implementation of the overall fiscal, business planning and resource allocation processes.

Nancy Naylor will become the Associate Deputy Minister, Delivery and Implementation, Ministry of Health and Long-Term Care.

Nancy has developed and maintained solid relationships with health stakeholder groups in the broader public sector in her current role as Assistant Deputy Minister, Health System Accountability and Performance with the ministry. She is a well-respected, experienced leader with a strong commitment to ensuring the achievement of government objectives for an affordable and sustainable health care system.
Nancy will replace Susan Fitzpatrick, who will be leaving the OPS on September 4, 2015.

Susan has had a distinguished career in the OPS, with many accomplishments in policy development, program delivery, health care transformation and change initiatives. I would like to take this opportunity to thank Susan for her more than 30-year contribution to the OPS. She will be greatly missed.

Please join me in welcoming Kevin, Karen and Nancy to their new roles, and wishing Susan all the best in her new endeavours.

Executive appointment: Ministry of Government and Consumer Services

August 13, 2015

I am pleased to announce that David Denault was the successful candidate in the competition for the role of Associate Deputy Minister and Chief Executive Officer, ServiceOntario. David will join the Ontario Public Service (OPS) and the Ministry of Government and Consumer Services effective August 17, 2015.

David is a seasoned senior executive, with years of leadership experience at both AT&T and IBM. His career spans over 15 years with AT&T and 16 years with IBM Canada in senior executive capacities.

David is a graduate of the University of Western Ontario, and proud of his Métis roots in a small Northern Ontario community. He has implemented major technology transformations, takes a proactive approach to future trends and is committed to achieving the highest customer satisfaction results. David is enthusiastic about joining the OPS and taking on this key leadership role.

I want to extend my gratitude to the panel who worked on the extensive search and assessment of candidates, including Wendy Tilford, Stephen Rhodes, Carol Layton, Shirley Phillips, and Carrie Connelly.

I would like to also take this opportunity to thank Shirley Phillips for her excellent leadership during a time of transition at ServiceOntario. The senior executive team has benefitted from her strategic advice, sound judgment and support. I am pleased to also announce that, effective August 17, Shirley will take on a new assignment as Assistant Deputy Minister, Citizenship and Immigration Division at the Ministry of Citizenship, Immigration and International Trade.

In this role, Shirley will provide executive leadership and strategic direction for the development and delivery of policy and programs that support volunteerism, recognize the achievements of extraordinary Ontarians, and maximize the economic and social benefits of immigration, enabling immigrants to contribute more fully to the economic and social life of the province.

Please join me in welcoming David to the OPS and wishing Shirley all the best in her new role.

Executive appointments

July 22, 2015

I am pleased to announce the following appointments:

Angela Coke becomes Deputy Minister of Government and Consumer Services, effective September 8, 2015. Angela will also continue as a member of the Executive Development Committee and Public Service Commission (EDC/PSC).

Janet Menard becomes Deputy Minister of Community and Social Services, effective August 17, 2015. Janet joins us from the Region of Peel, where she is currently the Commissioner of Human Services. Since joining Peel in 2001, Janet has held several leadership roles related to Ontario Works, Transition and Integration, Early Learning and Child Care, and Housing Policy and Programs. She has over 30 years of experience in human services, including roles with Metro Toronto, the Ministry of Community and Social Services, and the Regions of Halton and Peel.

Greg Orencsak becomes Chair of the Public Service Commission, effective September 8, 2015. Greg will take on these duties in addition to his role as Deputy Minister, Treasury Board Secretariat.

Helen Angus and Alex Bezzina are appointed to the EDC/PSC, effective immediately.

Please join me in extending sincere thanks to Bohodar Rubashewsky for his outstanding support and leadership to the Ministry of Community and Social Services as interim Deputy.

I also want to extend sincere gratitude to Deb Stark and Laurie LeBlanc for their significant contributions to the EDC/PSC over the last two years.

Please join me in welcoming Janet to the Ontario Public Service, and in congratulating Angela, Greg, Helen and Alex on their new assignments. I know I can count on you to support them in these important roles.

Executive change: Ministry of Government and Consumer Services

July 10, 2015

I’m writing to let you know that Wendy Tilford has shared with me her intention to leave the Ontario Public Service (OPS). Wendy has been an outstanding leader in our organization, and leaves a strong, lasting legacy of public service leadership, in which she can take great pride.

Since joining the OPS in 2010 as Deputy Minister of Economic Development and Trade, Wendy has brought strong leadership to the Deputy team. She has held the roles of Deputy Minister of Economic Development, Trade and Employment, of Research and Innovation, and most recently of Government and Consumer Services.

Wendy has led some of the most important files for the government, and has made significant and lasting contributions in consumer protection, trade, and business investment in Ontario. She has been a tireless advocate for inclusion and accessibility, and has had a very strong voice as a member of the Executive Development Committee and Public Service Commission.

On a personal note, I want to thank Wendy for her excellent leadership, and for her advice and support to me as Secretary of the Cabinet. Recognized last year as one of Canada’s Top 100 Most Powerful Women for 2014, we should all be proud that we had an opportunity to work with her. Wendy’s last day with the OPS will be September 7, 2015, and I hope you’ll join me in wishing her the very best as she takes on new adventures.

Executive change

May 29, 2015

It is with mixed emotions that I announce today that Steen Hume is leaving my office to take on an exciting new assignment at the Ministry of Energy as the Assistant Deputy Minister, Energy Supply Policy Division, effective June 15, 2015. This appointment is the direct result of using Talent Management information to make decisions about the deployment of executive talent in the Ontario Public Service.

As Director and Executive Assistant to three Secretaries of the Cabinet, Steen has provided invaluable advice and support to this office and to our organization. As many of you can attest, we have all benefited from his thoughtful advice, understanding of the decision-making process and strong commitment to upholding the values of the Ontario Public Service. He has been a calm and trusted advisor to us all. He will be missed!

On a personal note, I greatly appreciate Steen’s support and guidance during my transition into the Cabinet Secretary role. I have come to rely on Steen’s deep knowledge of our organization, and his ability to manage competing priorities while maintaining his sense of humour.

Please join me in wishing Steen all the best in his new assignment. I have asked William Bromm to act while we consider our recruitment options for this position.

Executive appointments: Ministry of Training, Colleges and Universities and the Public Service Commission

March 26, 2015

I am pleased to announce the following executive appointments:

Effective April 1, 2015, Marie-Lison Fougère has been appointed as Deputy Minister of Training, Colleges and Universities on an interim basis while an executive search is underway. Marie-Lison is currently the ministry’s Assistant Deputy Minister, Strategic Policy and Programs.

Carol Layton becomes a Member of the Executive Development Committee and the Public Service Commission.

Please join me in welcoming Marie-Lison to her new role and thanking Carol for her continuing contribution.

Executive change: Ministry of Training, Colleges and Universities

February 27, 2015

Deborah Newman has advised me that she will be leaving the Ontario Public Service (OPS) on March 31, 2015.

Deborah’s working career has been dedicated to public service. Prior to joining the OPS in 1987, she worked in a variety of senior management roles in the Public Service of Alberta.

Since joining the OPS, Deborah has held progressively more responsible leadership roles in adult correctional services and youth justice, including Assistant Deputy Minister (ADM) positions at the Ministry of Community Safety and Correctional Services and the Ministry of Children and Youth Services. As ADM for Youth Justice Services, she was awarded the Amethyst Award for her leadership in the development of an integrated youth justice system for youth in conflict with the law. Deborah also spent a year on secondment to the Federal Government in Human Resources Development Canada.

In 2005, Deborah was appointed as Deputy Minister of Community Safety, and she subsequently assumed the role of Deputy Minister of Correctional Services as well. She spent over three years in this dual capacity prior to her current appointment as Deputy Minister of Training, Colleges and Universities (TCU) in December 2008.

As Deputy Minister of TCU, Deborah has been instrumental in leading the ministry in many successful initiatives. Highlights includes transforming Employment Ontario into a one-window delivery network, implementing the government’s 30% Off Ontario Tuition Grant and launching the Second Career training program to enable recently laid-off individuals to re-enter the workforce.

In addition, Deborah’s strategic leadership in the area of postsecondary education transformation has helped to increase student enrolment and access to underrepresented groups, while supporting the delivery of high-quality postsecondary education.

I would like to take this opportunity to thank Deborah for providing outstanding leadership throughout her public service career and for her important contribution over the years on the Executive Development Committee and Public Service Commission.

On a personal note, I would like to thank Deborah for her sage advice, support and overall good humour. I will certainly miss her at the Deputy Ministers’ Council. Deborah is a shining example of the best of public service.

Please join me in congratulating Deborah on 35 years of stellar public service and wishing her all the best in her future endeavours.

Executive appointments

February 18, 2015

I am pleased to announce the following executive appointments:

Sophie Dennis is confirmed as the Deputy Minister of Labour, effective immediately.

Bill Thornton has been appointed as the Deputy Minister of Natural Resources and Forestry, effective March 9, 2015.

Bill is currently the Assistant Deputy Minister (ADM), Northern Development, with the Ministry of Northern Development and Mines. He has also been ADM, Transformation and ADM, Forestry with the Ministry of Natural Resources in an Ontario Public Service career that has spanned more than 27 years.

Angela Coke has been reappointed to the role of the Chair of the Public Service Commission, effective March 1, 2015, concurrent with her position as Associate Deputy Minister, Ontario Shared Services.

I would like to thank Tracey Mill for her contributions as the Interim Deputy Minister of Natural Resources and Forestry. Her leadership was invaluable. On a personal note, I want to thank Tracey for her exceptional support, professionalism and commitment to the ministry. Effective March 9, 2015, Tracey will resume the role of ADM, Provincial Services Division, in the ministry.

Please join me in congratulating Sophie, Bill and Angela on their appointments. I know they can count on your full support and cooperation.

Executive appointment: Ministry of Health and Long-Term Care

February 2, 2015

I am pleased to announce that Sharon Lee Smith will be joining the Ontario Public Service (OPS) in the role of Associate Deputy Minister, Policy and Transformation at the Ministry of Health and Long-Term Care, effective February 17, 2015.

Sharon Lee is an accomplished executive with over 20 years of public service experience at both the federal and provincial level. She brings extensive experience in building partnerships across government, strategic business planning, program delivery and policy development at the provincial, national and international levels.

Sharon Lee was previously Assistant Deputy Minister, Ministry of Health with the Government of Saskatchewan, where she was responsible for key areas including public health, mental health and addictions, seniors’ and long-term care, laboratory services and primary healthcare. Prior to joining the Ministry of Health in Saskatchewan, Sharon Lee was the Assistant Deputy Minister for the Saskatchewan Region of Western Economic Diversification Canada, where in 2013 she received the Lieutenant Governor’s Gold Medal Award of Excellence for Public Administration.

Her international work experience has included representing Canada on the world stage in United Nations climate change negotiations in her role as Director General, International Affairs Branch, Environment Canada. She was responsible for leading multilateral engagement and negotiations with international environmental institutions: The Organisation for Economic Co-Operation and Development in Paris, Rome and Nairobi; the United Nations Environment Program; and the Commission for Sustainable Development in New York.

She has also held leadership positions at Health Canada, as Regional Director for Northern Health and Executive Director, Aboriginal Health Secretariat – First Nations and Inuit Health Branch, and has held senior roles with the Privy Council. Sharon Lee is familiar to the OPS, as she spent six years in policy officer roles with the ministries of Finance, Attorney General, Citizenship and Cabinet Office earlier in her career.

Please join me in welcoming Sharon back to the OPS as she begins in her new position.

2014

Executive appointments

November 26, 2014

I am pleased to announce the following executive appointments:

Wendy Tilford will lead an expanded portfolio at the Ministry of Government and Consumer Services, taking on additional responsibility for ServiceOntario, effective January 1, 2015.

In moving to a one-deputy model for the ministry, Wendy will establish operational leadership of ServiceOntario at the Associate Deputy Minister level. I have asked Shirley Phillips to lead ServiceOntario on an interim basis, while recruitment of a permanent Associate Deputy Minister/Chief Executive Officer is completed, effective January 1, 2015.

I am also delighted to announce that Wendy has been selected as one of Canada’s Top 100 Most Powerful Women for 2014. She will receive her award tomorrow evening at the Women’s Executive Network Gala.

Helen Angus becomes Deputy Minister of Citizenship, Immigration and International Trade, and Deputy Minister Responsible for Women’s Issues and Seniors’ Affairs, effective December 1, 2014.

David de Launay becomes Deputy Minister of Northern Development and Mines, effective January 5, 2015.

Deborah Richardson returns to the Ontario Public Service and becomes Deputy Minister of Aboriginal Affairs. Deborah will also be appointed to the Executive Development Committee and the Public Service Commission. Both appointments are effective January 5, 2015.

Please join me in extending thanks to Christine Kaszycki for providing leadership for the Ministry of Northern Development and Mines while recruitment of a new Deputy Minister was completed. Christine’s leadership was invaluable during this time of transition, and on a personal level I want to thank her for her exceptional support and advice.

I would also like to thank Steven Davidson for his contribution and sound advice to the Executive Development Committee and the Public Service Commission, as his appointment to this table comes to an end in early January. Steven made a significant contribution to our ongoing efforts around executive leadership.

Please join me in congratulating Wendy, Helen, David, Deborah and Shirley on their new assignments. I very much look forward to our work together.

Executive changes: Ministry of Citizenship, Immigration and International Trade and the Ministry of Government and Consumer Services

November 19, 2014

I am writing to let you know that two colleagues of ours will be retiring after successful and exciting careers in the Ontario Public Service (OPS):

Chisanga Puta-Chekwe, Deputy Minister of Citizenship, Immigration and International Trade (MCIIT), has informed me of his intention to retire from the OPS. His public service career has been impressive. In addition to his responsibility as Deputy of MCIIT, he has played a leadership role in supporting Ministers responsible for Women’s Issues and Seniors’ Affairs. As Secretary of the Order of Ontario, Chisanga supported the inductions to the Order of Ontario for the past five years.

Along with a number of private-sector and not-for-profit leadership roles, Chisanga has had a significant impact in Ontario’s public sector. He has been Chair and Chief Executive Officer (CEO) of Ontario’s Criminal Injuries Compensation Board, the Rental Housing Tribunal and the Social Benefits Tribunal. Chisanga joined the Deputy Minister table in 2009.

Chisanga leaves with a proud legacy of service, and I know we will all miss his collegial and thoughtful approach to public service. I have asked Chisanga to continue to provide his thoughtful advice to me personally, as a member of a new external advisory body that will be established to promote diversity and inclusion and to assist with our efforts to attract and retain diverse executive leadership in the OPS. More details will be shared with you in the coming weeks.

Chisanga’s last day will be November 30, 2014.

Frank D’Onofrio, Deputy Minister of ServiceOntario, has informed me of his intention to retire from the OPS. Frank started his OPS career in 1980 as a researcher in the Ministry of Transportation (MTO). His career spanned a number of progressively more responsible positions at the Ministry, including Assistant Deputy Minister (ADM) of Road User Safety and acting Deputy Minister. Frank’s public service journey then took him to ServiceOntario, where he served as ADM starting in 2006, and then as Deputy Minister since 2012.

Frank has played a leadership role in developing ServiceOntario into a modern, efficient and customer service–oriented organization. After visiting a number of frontline ServiceOntario operations, I can attest to the incredible pride and professionalism that ServiceOntario employees bring to their roles thanks to Frank’s efforts.

Frank has achieved a long list of accomplishments as an excellent OPS leader, and is widely known as a consensus builder and collaborator. His contribution to the public service has been significant, and he will leave a very strong legacy of service and dedication. I have asked Frank if he could be available to provide advice and guidance to the OPS as ministries conduct comprehensive program reviews to improve outcomes. I would like to thank him in advance for his continued interest in public service.

Frank’s last day will be December 31, 2014.

Please join me in extending sincere gratitude to Chisanga and Frank, and offering our best wishes to them as they enter an exciting new chapter in their lives.

Executive appointment: Ministry of Finance

November 4, 2014

I am pleased to announce that David Lynch will assume the role of Associate Deputy Minister, Tax and Benefits Administration at the Ministry of Finance, effective November 24, 2014.

Currently, David is the Chief Administrative Officer and Assistant Deputy Minister, Corporate Services at the Ministry of Community Safety and Correctional Services (MCSCS). Prior to joining MCSCS, he spent 22 years with the Ministry of Natural Resources (MNR), including in the role of Chief Administrative Officer from 2006 to 2013 for MNR and the Ministry of Aboriginal Affairs. David began his career in the Ontario Public Service with the Ministry of Finance as an economist.

David is a well-established senior executive leader with experience handling large and complex portfolios in both corporate services and operations. In addition to his many talents and financial acumen, David brings a collaborative and strategic approach to leadership, which will serve him well in this challenging new role.

Please join me in congratulating David as he takes up these new responsibilities. I know he can count on your full support.

Executive appointments

October 24, 2014

I am pleased to announce the following Deputy Ministers are appointed to the Executive Development Committee (EDC) and the Public Service Commission (PSC), effective October 22, 2014:

Bob Bell, Deputy Minister of Health and Long-Term Care.

Deborah Newman, Deputy Minister of Training, Colleges and Universities.

Stephen Rhodes, Deputy Minister of Correctional Services.

Please join me in welcoming Bob, Deborah and Stephen to EDC/PSC. I know they will be terrific additions to this important role.

Executive appointment: Ontario Retirement Pension Plan Implementation Secretariat

October 24, 2014

As part of the 2014 Ontario Budget, the government announced the creation of the Ontario Retirement Pension Plan (ORPP). To support this key initiative, the Ministry of Finance will establish the Ontario Retirement Pension Plan Implementation Secretariat, which will be tasked with the design and launch of the ORPP.

The Secretariat will be led by a new Associate Deputy Minister, who will be responsible for development and delivery of a comprehensive plan to implement the ORPP by January 1, 2017. This Associate will report to the Deputy Minister of Finance.

I am pleased to announce that Mahmood Nanji will undertake this important role, effective November 3, 2014. Mahmood has provided strong leadership as Associate Deputy Minister, Tax and Benefits Administration in the Ministry of Finance. He brings to this role a wealth of experience in leading large, complex operational organizations and a proven track record for delivering large, complex and high-profile government priorities.

During this transition, Mahmood will continue to provide leadership for Tax and Benefits Administration concurrently with his new assignment for the next few weeks. A new Associate for Tax and Benefits Administration will be announced in the coming days.

Please join me in thanking Mahmood for his support in undertaking this critical role.

Executive changes: Financial Services Commission of Ontario

October 17, 2014

As many of you know, Phil Howell, the Superintendent and Chief Executive Officer (CEO) of the Financial Services Commission of Ontario (FSCO), will be retiring on October 17.

Phil has had a long and distinguished career in the Ontario Public Service (OPS), including five years as FSCO’s Superintendent and CEO, as well as appointments as Deputy Minister of Economic Development and Deputy Minister of Tourism. Among his many accomplishments, Phil led FSCO’s response to the major regulatory challenges posed by the 2008 financial crisis, which significantly impacted the financial services sector. Let me take this opportunity to thank Phil for his tremendous contribution to the OPS. He will be greatly missed.

I am pleased that Brian Mills has agreed to serve as the Superintendent and CEO of FSCO on an interim basis, beginning on October 18.

Since early 2011, Brian has served as the Deputy Superintendent, Pensions, at FSCO, and he brings to the role over 27 years of private- and public-sector experience, with a core focus on pensions. I am confident that FSCO will continue to operate effectively under Brian’s leadership while we undertake the important work of recruiting a permanent successor.

Please join me in wishing Phil well in his future endeavours and in welcoming Brian to his new role.

Executive appointments: The Ministry of Northern Development and Mines and the Ministry of Community and Social Services

September 17, 2014

Further to my announcements regarding the departure of George Ross and Marg Rappolt, I am writing to advise you of the following interim appointments while recruitment of the new Deputy Ministers is completed:

Effective immediately, Christine Kaszycki will assume the role of Deputy Minister of Northern Development and Mines. Christine is currently the Executive Lead, Ring of Fire Secretariat, a position she has held since October 2010. Prior to her current assignment, Christine spent five years as the Assistant Deputy Minister (ADM), Mines and Minerals Division in the Ministry. Christine will continue to have an important role in working with First Nations on the delivery of the Ring of Fire.

Effective October 8, 2014, Bohodar Rubashewsky will assume the role of Deputy Minister of Community and Social Services. Bohodar has been ADM of the Family Responsibility Office since August 2010. In 2009/10, he was the Interim Chief Executive Officer of Ontario Lottery and Gaming Corporation.

Please join me in welcoming Christine and Bohodar to their new roles.

Executive changes: Ministry of Community and Social Services

September 10, 2014

Marg Rappolt has indicated that she will be leaving the Ontario Public Service (OPS) on October 7, 2014.

Marg has made a lifelong commitment to public service. Her career in the OPS spans over 26 years. Prior to joining the Ontario government in 1988, she worked in the Government of Saskatchewan in the Ministries of Health and Labour.

After joining the OPS, she held various senior leadership roles in the ministries of Labour, Attorney General and Cabinet Office.

Marg became an Associate Deputy Minister in the Ministry of Health and Long-Term Care in 2003 and in 2005 took on the role of Deputy of the newly created Ministry of Health Promotion. Other previous Deputy Minister responsibilities include Aboriginal Affairs, Culture and Seniors, and the Office of Francophone Affairs. She has held the position of Deputy Minister, Ministry of Community and Social Services since July 2009.

Marg is a transformational leader and a big-picture thinker. Her strategic leadership has been critical in transforming Ontario’s approach to accessibility, social assistance and services for people with developmental disabilities. She has been the champion of service modernization, introducing a new case management system within the Family Responsibility Office and advancing a new technology system for social assistance programs.

I would like to take this opportunity to offer sincere thanks to Marg for her leadership, thoughtful advice and expertise at a range of Deputy Ministers’ committees, her many contributions to the OPS and for her unwavering commitment to public service. Marg has often said, “the public service is more than just a career choice, it’s an honour.” Marg will be greatly missed at the leadership table.

Please join me in wishing Marg the very best as she takes on new life adventures.

I will announce plans for leadership of the ministry shortly.

Executive change: Ministry of Municipal Affairs and Housing

September 2, 2014

William Forward has informed me of his intention to retire from the Ontario Public Service (OPS). As many of you know, Bill was chosen to be the Ontario Visiting Fellow with the School of Public Policy and Governance at the University of Toronto for the 2013–2014 school year. In his capacity as the Fellow, Bill has been a tremendous ambassador for the OPS.

Prior to joining the OPS in 1987, Bill spent several years in the federal government. Bill has had an accomplished career in the OPS, most recently as the Deputy Minister of Municipal Affairs and Housing. A true collaborator, Bill also held an interim assignment as Deputy Minister of Aboriginal Affairs during his tenure at Municipal Affairs and Housing.

Bill also held interim positions as Deputy Minister of Training, Colleges and Universities and Deputy Minister of Economic Development and Trade. He has also held Assistant Deputy Minister (ADM) roles in the ministries of Economic Development and Trade; International Trade and Investment; Public Infrastructure Renewal; Training, Colleges and Universities; and Intergovernmental Affairs.

I would like to take this opportunity to thank Bill for his leadership, his numerous contributions to the OPS and his commitment to public service.

Please join me in congratulating Bill on his retirement and wishing him success in the future.

Executive change: Ministry of Northern Development and Mines

August 25, 2014

I am writing to let you know that after 31 years of dedicated service and leadership, George Ross will be leaving the Ontario Public Service (OPS) to take on an exciting new role as Deputy Minister of Energy, Mines and Resources with the Yukon Government. After taking a bit of time to rest and relocate, George will begin his new duties in early October.

George has made a significant contribution to the OPS throughout his career. As the Deputy Minister of Northern Development and Mines, George has provided strong leadership to a number of key files, including his most recent work on the Ring of Fire. Prior to this assignment, George held the Consumer Services portfolio and was the second Deputy Minister of Research and Innovation. He was instrumental in developing the Ontario Innovation Agenda, and Ontario’s innovation network.

Prior to his appointment as Deputy Minister, George held a number of senior leadership assignments, including Chief Administrative Officer and Field Services Assistant Deputy Minister with the Ministry of Natural Resources (MNR), where he spent most of his OPS career. At MNR, George worked on many important initiatives, but he was never happier than when he could put on his boots and spend time in the field with staff and stakeholders.

In addition to his roles within the OPS, George provided leadership on the national stage as well. His work as National President of the Institute for Public Administration of Canada (IPAC) gave him an opportunity to champion public service in new ways, and he was certainly a strong voice for Ontario in this role.

Please join me in congratulating George on his move to Yukon. Deciding to leave is never easy, and George will be missed at the Deputy Minister table. On a personal note, I want to offer my thanks for the leadership and effort he has provided over his three decades of impressive service.

An announcement regarding future leadership plans for Ministry of Northern Development and Mines will be made shortly.

Executive appointments

August 13, 2014

On July 15, I announced a number of changes to organizational structures in the Ontario Public Service (OPS) in support of the Premier and her new Cabinet team. At that time, I indicated further adjustments would be made to other parts of our organization to enhance our ability to deliver on the government’s priorities.

I am pleased to announce the following changes:

The new Ministry of Economic Development, Employment and Infrastructure (MEDEI) will continue to foster a dynamic business climate and promote future investments. The ministry, in collaboration with partner ministries, will also now coordinate the province’s long-term infrastructure plan and priorities, and identify the strategic opportunities to foster economic growth through infrastructure investment.

In addition, the ministry will be responsible for agency oversight of Infrastructure Ontario and Waterfront Toronto and management of the government’s real estate holdings, and will continue to be responsible for the government’s accessibility policies and programs.

The new Ministry of Citizenship, Immigration and International Trade (MCIIT) will build on the established linkages between immigration and trade to ensure Ontario is a destination for future investment, trade and immigration. The ministry will be responsible for strategies to maximize international trade development, oversight of the international trade offices and coordination of future trade missions, in collaboration with MEDEI.

I have asked Cameron Sinclair, Assistant Deputy Minister (ADM) of the Trade and Marketing Division, to report directly to the Deputy Minister of Citizenship, Immigration and International Trade. Cameron will also work with the Deputy Minister of Economic Development, Employment and Infrastructure and assist both Deputies as they work collaboratively to ensure ongoing linkages in those portfolios.

The Ministry of Municipal Affairs and Housing (MMAH) will now be responsible for the Ontario Growth Secretariat, where it will continue to lead the Places to Grow Act and the growth plans for the Greater Golden Horseshoe and for Northern Ontario to support economic prosperity by building strong communities that use land, resources and existing infrastructure efficiently.

I have asked Deputies of the affected ministries to discuss appropriate steps to ensure these changes can take effect by September 2, 2014.

I am also pleased to announce the following appointments:

Scott Thompson becomes Deputy Minister of Finance, effective October 6, 2014. Kevin French will continue as Deputy Minister of Finance, on an interim basis, until Scott assumes the role. Kevin will then return to his home position as Associate Deputy Minister, Treasury Board Secretariat.

Steven Davidson becomes Deputy Minister of Policy and Delivery, Cabinet Office, and Associate Secretary of the Cabinet, effective October 6, 2014.

Drew Fagan becomes Deputy Minister of Tourism, Culture and Sport, and Deputy Minister responsible for the Pan/Parapan American Games, effective October 6, 2014.

Giles Gherson becomes Deputy Minister of Economic Development and Employment and Deputy Minister of Research and Innovation, effective September 2, 2014. On October 6, Giles will also assume responsibility for Infrastructure.

Wendy Tilford becomes Deputy Minister of Government and Consumer Services, effective September 2, 2014. Greg Orencsak will continue in his role as Deputy Minister and Secretary to Treasury Board and the Management Board of Cabinet.

Chisanga Puta-Chekwe adds responsibility for International Trade to his current duties as Deputy Minister of Citizenship and Immigration, effective September 2, 2014. He also retains responsibility for Women’s Issues and Seniors’ Affairs.

David Hallett takes on a new role as Associate Deputy Minister, Pan/Parapan American Games, effective September 2, 2014.

I also want to let you know that Cynthia Morton will take a leave from the OPS to assume a new role as President and Chief Executive Officer of eHealth Ontario, effective immediately.

On a personal note, I think I can speak for all of us when I say how delighted we are to have Cynthia on the road to recovery and ready to return to work. She has inspired so many with her determination to move forward and meet her personal challenge head on, and we are happy to see her back.

I have asked Sophie Dennis to continue in the role of Deputy Minister of Labour, on an interim basis, while recruitment of a new Deputy is completed.

I would like to also thank Kevin French for his leadership over the transition period and for supporting the government in the re-introduction of the 2014 Budget.

Please join me in congratulating all of these Deputies and Associates as they take on these important new roles. I know they can all count on your support and cooperation.

Executive appointments

July 15, 2014

On June 24, the Premier announced her new Cabinet team, which includes a number of assignments of new Ministers, changes to the make-up of certain portfolios and the creation of a new ministry with the appointment of Deputy Premier Deb Matthews as President of the Treasury Board.

To support these changes, we are now working collaboratively to align Ontario Public Service (OPS) organizational structures to best support the Premier and her new Cabinet. I am pleased to announce some initial organizational changes now, with additional details to follow shortly from the responsible Deputies:

The new Treasury Board Secretariat (TBS) will support the implementation of the government’s fiscal plan and ensure sound stewardship and investment of public funds. The ministry will also be responsible for the following: labour relations oversight; operating and capital decision-making; agency governance/Open Government; Controllership; Internal audit; and I&IT.

The new Ministry of Government and Consumer Services will bring together key functions related to internal/external service delivery and consumer protection. The ministry will also be responsible for the following: Ontario Shared Services; OPS human resources services; consumer protection information, privacy and archives; OPS diversity and accessibility; public safety radio network; and ServiceOntario services.

The Ministry of Finance will continue to be responsible for budget development, the fiscal framework and federal-provincial fiscal arrangements, and other core functions such as economic policy, tax policy and administration, financial services and revenue agency oversight, and leading the implementation of the Ontario Retirement Pension Plan.

As further decisions are made, I will continue to share information with you in a timely manner.

I am looking forward to working with you and your leadership teams to implement the government’s priorities and to continue to provide our best policy advice and public services to Ontarians. Our organization adapts well to change, and I know I can count on all of you for your support.

I am also pleased to announce a new executive appointment today.

In May, the Ministry of Labour announced that Reg Pearson would be retiring from the OPS. I am delighted to announce that Reg has agreed to remain with the public service in a new role as Associate Deputy Minister, Bargaining and Compensation, within the Treasury Board Secretariat, effective July 21.

Reg initially joined the Ontario Public Service 27 years ago, as a Mediator in the Ministry of Labour. He has held various leadership positions, including Assistant Deputy Minister (ADM), Policy and Dispute Resolution Services and ADM, Labour Relations Solutions Division. With significant mediation experience, Reg has been directly involved in the resolution of major agreements in virtually every sector of the province. He has served in key positions on a number of Boards and Committees in the labour relations and mediation communities, and is seen as a leader in his field by his colleagues and peers.

Reg will report directly to Greg Orencsak, who will shortly announce the organizational changes intended to support the work of the President of the Treasury Board.

Please join me in congratulating Reg on his new role. I know he will be able to count on your support.