Career college transcripts
Find transcript service providers approved to issue and maintain career college student transcripts.
Overview
Learn what career college operators must do to meet the requirements under the Ontario Career Colleges Act, 2005 regarding issuing and maintaining transcripts.
Only transcript service providers approved by the Superintendent of Career Colleges can be retained to provide these services.
See the list of approved transcript service providers.
Requirements
Career college operators must:
- make transcripts accessible to students for at least 25 years after they leave the college
- transfer students’ transcripts to an approved off-site transcript service provider within 60 days of the student leaving the college
- retain an approved transcript service provider to issue transcripts to students if the college ceases to operate
Career college operators may:
- retain an approved transcript service provider to issue transcripts to students while the college is operating
Operators’ business processes
Career college operators:
- should follow their own procurement procedures to meet the above rules
- may use 2 different, approved transcript service providers for the separate functions of maintaining and issuing transcripts
See the list of approved transcript service providers below.
Note: If an operator uses 2 transcript service providers, the transcript service provider responsible for maintaining transcripts must establish a process to allow the transcript service provider responsible for issuing transcripts to access the maintained records stored off-site.
Approved transcript service providers
Transcript service providers approved by the Superintendent of Career Colleges:
Career Colleges Ontario (CCO)
155 Lynden Road, Unit 2
Brantford, Ontario
N3R 8A7
Contact: Transcript Storage (known as “STEPS”)
transcripts@careercollegesontario.ca
Approved service: Transcript maintenance and issuance
Approved storage medium: Electronic
DataWitness
803-950 Cambie Street
Vancouver, British Columbia
V6B 5X5
Contact: Dean Pothitos
Approved service: Transcript maintenance and issuance
Approved storage medium: Electronic
INCRIPT Inc.
246-1515 Britannia Road East
Mississauga, Ontario
L6W 4K1
Contact: Alpesh Kapadia
Approved service: Transcript maintenance and issuance
Approved storage medium: Electronic
Nimble Information Strategies Inc.
14-145 Industrial Parkway South
Aurora, Ontario
L4G 3V5
Contact: Customer Service
Approved service: Transcript maintenance and issuance
Approved storage medium: Electronic
Synaptic Vision Inc.
201–925 Bay Street
Toronto, Ontario
M5S 3L4
Contacts:
Tony Hing
tony.hing@synapticvision.com
Bryan MacNeill
bryan.macneill@synapticvision.com
Approved service: Transcript maintenance and issuance
Approved storage medium: Electronic
Truck Training Schools Association of Ontario Inc.
100 – 1 Hunter Street, East
Hamilton, Ontario
L8N 3W1
Contact: Philip Fletcher
Approved service: Transcript maintenance and issuance
Approved storage medium: Electronic
How to apply for approval
The Superintendent of Career Colleges reviews applications from organizations interested in becoming approved transcript service providers in Ontario.
Apply to the superintendent to do either or both of the following:
- maintain student transcripts for career colleges at an off-site facility
- issue transcripts to students of career colleges
Send an e-mail to the ministry to request an application package:
The application package includes:
- a booklet titled Information for Applicants – Becoming an Approved Transcript Service Provider to Career Colleges
- three documents you must complete and return to the ministry:
- application form
- conflict-of-interest declaration
- references form