Overview

This page gives directions to career colleges on what’s required to issue and maintain transcripts to meet the requirements under the Ontario Career Colleges Act, 2005.

Only vendors approved by the Superintendent of Career Colleges can be retained to provide these services.

List of prequalified (approved) vendors.

Requirements

Career college operators must:

  • make transcripts accessible to students for at least 25 years after they leave the college
  • transfer students’ transcript to the off-site approved vendor’s facility within 60-days of the student leaving the college
  • issue transcripts to students via the off-site approved vendor
  • retain a person, approved by the Superintendent, who will be responsible for issuing transcripts to students if the school closes

Certified transcripts

To be considered official, the student’s transcript must be certified by the approved vendor as a true and accurate copy of the transcript and must include the date the transcript is issued.

Operators’ business processes

  • career college operators should follow their own procurement procedures to meet the above rules
  • an operator may acquire two different approved vendors for maintaining and issuing transcripts from the list below.

Note: If an operator has two vendors, a process must be established to allow the vendor responsible for issuing student transcripts to access the transcripts maintained at the off-site facility.

Pre-qualified vendors

Companies providing transcript services approved by the Superintendent of Career Colleges:

Career Colleges Ontario (CCO)

155 Lynden Road, Unit 2
Brantford ON
N3R 8A7
Contact: Transcript Storage (STEPS)
 transcripts@careercollegesontario.ca     
Approved Service:Transcript maintenance and issuance     
Approved Storage Medium: Electronic

 

DataWitness

803-950 Cambie Street
Vancouver, B.C.
V6B 5X5
Contact: Customer Service
604-779-6780     
 support@datawitness.ca  
Approved Service: Transcript maintenance and issuance     
Approved Storage Medium: Electronic

 

ODS

P.O. Box 91 Stn Main 
Val Caron ON
P3N 1N6
Contact: Ryan Kirwan
705-560-8461     
  ryan@odscanada.ca     
Approved Service: Transcript maintenance and issuance  
Approved Storage Medium: Paper

 

Nimble Information Strategies Inc.

14-145 Industrial Parkway South
Aurora ON
L4G 3V5
Contact: Customer Service
905-940-0190 ext. 4000  
 info@nimble.ca     
Approved Service: Transcript maintenance and issuance     
Approved Storage Medium: Electronic

 

Synaptic Vision Inc.

201-925 Bay Street, Toronto, ON
M5S 3L4
Contact: Transcript Administrator
416-410-1047     
 info@synapticvision.com     
Approved Service: Transcript maintenance and issuance     
Approved Storage Medium: Electronic

 

Truck Training Schools Association of Ontario Inc.

100 – 1 Hunter Street, East
Hamilton ON
L8N 3W1
Contact: Sara Fitchett
705-280-5577     
 ttsao@ttsao.com     
Approved Service: Transcript maintenance and issuance     
Approved Storage Medium: Electronic