In this guide

Parent(s) refers to parent(s) and/or guardian(s). A guardian is a person who has lawful custody of a child. Review other key terms in this guide.

Overview

Your school council makes decisions that support your school community. Whether you use consensus or voting, you need clear rules to guide your meetings and ensure fair, respectful discussions.

Deciding how your council will make decisions

At your first meeting, agree on how your council will make decisions. You can choose to reach decisions by consensus or by voting, based on the topic your council is considering. Ground rules are important, even for informal meetings, to help members work together and make good decisions.

Your school council might create bylaws to help guide this process.

Avoiding invalid decisions

Your council must not make decisions (by voting or consensus) that go against provincial laws, local policies or your own bylaws. These decisions are out of order and don’t count.

Reaching consensus

Consensus means everyone agrees on the final decision. Each member helps shape the outcome and understands how the group arrived there. This approach can reduce conflict and build support.

Role of the chair of co-chair

Your chair or co-chair helps make sure everyone has a chance to speak. They encourage everyone to share their views and help balance more vocal voices.

Steps to reach consensus

Follow these steps to reach consensus:

  • identifying the issue or problem
  • connecting the issue to your council’s goals
  • listing possible solutions
  • weighing each option based on how well it meets your common goals
  • choosing the best solution
  • planning how to carry it out

This process builds trust, values different opinions and helps everyone feel involved.

Voting on a decision

If your council chooses to vote, make sure everyone understands the issue and its impact before you proceed. You may wish to use motions to guide the process. They can help keep the discussion focused and fair.

Find suggested steps for using motions in your school council meetings.