Introduction

In Ontario, an environmental permission is required for most waste transportation activities. Environmental permissions for waste management systems may be an Environmental Compliance Approval (ECA) and/or a registration in the Environmental Activity and Sector Registry (EASR).

If your waste transportation system meets the requirements to register in the EASR, the following guidance outlines what you need to complete the registration and the activity requirements for complying after you register.

The regulation known as O. Reg 351/12: Registrations Under Part II.2 of the Act - Waste Management Systems has been revoked and replaced by O. Reg 119/25: Registrations Under Part II.2 of the Act – Waste Transportation Systems.

In some cases, you may require both an ECA and registration in the EASR for your waste transportation system. You can refer to Environmental Permissions for Waste Transportation Systems to help you determine what environmental permission you may need.

Disclaimer

While this guidance was written to provide information on EASR requirements it should not be construed as legal advice. While all efforts are made to ensure the accuracy of the requirements summarized below, if there is any discrepancy between this summary and the Acts or regulations, the provisions of the Acts and regulations prevail.

Timeline to register

Existing EASR registrants

If you have an existing EASR registration for your waste management system (registered before August 1, 2025):

  • you have until August 1, 2026 to update your registration and implement and comply with the new activity requirements in O. Reg. 119/25. This applies even if you do not make changes to your waste management system activities before August 1, 2026.
  • Should you want to start transporting an additional waste type before August 1, 2026, you are required to update your registration prior to managing the new waste type and comply with the new activity requirements.

Once you update your existing registration by completing the new registration form, you will receive an updated Confirmation of Registration. Your registration number will not change. Refer to before you register for details on the information you should have available when updating your registration and completing the new registration form.

New activity requirements

O. Reg. 119/25 includes new activity requirements that were not included in the previous regulation (O. Reg 351/12 - revoked) to align with industry best practices . In summary, the new activity requirements include:

Currently approved under an Environmental Compliance Approval

If you are currently operating under an existing ECA, but your waste management system is prescribed by O. Reg. 119/25:

  • You are required to register the prescribed activities in the EASR by August 1, 2028, which is the date when the ECA for an activity ceases to apply. You may register earlier if you wish.
  • If you make a modification to your waste management system activities before August 1, 2028 that would require an amendment to your ECA, you are required to transition to the EASR and register before making those modifications.

Your ECA, or any portion of the ECA that applies to prescribed activities will cease to apply once you have registered in the EASR, or on August 1, 2028. Once your ECA ceases to apply, you may apply to revoke your ECA or the ministry may revoke your ECA.

Depending on your waste management activities and the waste types you manage, you may require both an ECA and registration in the EASR. Refer to Environmental Permissions for Waste Transportation Systems to help determine what permissions you may need. If you fall under this scenario, the portion of your ECA that approved the registered prescribed activities will cease to apply once you have registered in the EASR, or by August 1, 2028, whichever comes first. Conditions within your existing ECA that do not relate to the prescribed activities will continue to apply. Once you have registered in the EASR, the ministry may amend your ECA or you can send confirmation to the ministry to remove the prescribed activities.

Before you register

You should have the following information available before you begin your registration:

For existing registrants, items marked with an asterisk (*) are new requirements. They were added to the registration form after August 1, 2025.

  • Your contact information and business information
  • *Documentation to support your business ownership type, including:
    • Business type (such as corporation or limited partnership)
    • Legal name as per Ontario Business Registry information, including documentation showing proof of legal name (such as articles of incorporation or business name registration)
    • If applicable, business name (also known as operating name) and proof of business name (such as business name registration, corporation profile report, etc.).
    • Ontario Corporation Number
  • Your site address information (i.e., the location(s) where you store your empty vehicles in Ontario).
    • It is your responsibility to confirm with the municipality that your proposed activity is consistent with local zoning. Registering in the EASR does not relieve you from complying with an applicable municipal by-law.
    • The North American Industry Classification System (NAICS) code for your operations.
  • General information about your waste management system, including the types of EASR waste your waste transportation system will be collecting, handling, transporting or transferring.
  • *A digital copy of your certificate of insurance (or other proof) to upload as part of your registration.
  • *A digital copy of your fleet list for all waste transportation vehicles and equipment to be used in the operation of your waste management system, to upload as part of your registration. You must download and use the fleet list template available in the registration form to provide the following information:
    • Year, make, model, Vehicle Identification Number (VIN), license plate number and ownership.
  • *If temporarily storing hauled sewage in a waste transportation vehicle, the address information of where you will be temporarily storing hauled sewage in your waste transportation vehicle.
    • If you do not own the temporary vehicle storage location, you will need to upload a digital copy of an authorization letter signed by the property owner, that authorizes the temporary in-vehicle storage of hauled sewage on the property.
  • If your waste management system activities are currently approved under an Environmental Compliance Approval (ECA), provide the ECA number.

Registering the waste transportation system

To register, you will need to access environmental permissions online services, set up your profile and create your ministry account. Learn more about environmental permissions online services. 

Activity requirements

Once registered, the following will assist you in understanding your regulatory activity requirements. This is intended to provide guidance only. It is your responsibility to adhere to all legislated requirements.

All registered waste transportation systems must:

  • comply with applicable requirements set out in Regulation 347
  • register and comply with the activity requirements that are listed in O. Reg. 119/25

Learn more about how to comply with your EASR registration.

Requirements related to managing waste

When registering, you are required to identify the types of EASR waste that your system is managing. A list of the types of EASR waste are in the types of EASR waste section below.

While operating, the only waste types allowed to be managed by your waste transportation system are the EASR wastes   you indicated when registering. If you manage additional EASR waste at a later date, you are required to update your registration prior to managing the additional EASR waste.

If you manage hazardous and or liquid industrial waste (subject waste) you must also register and report information through the Hazardous Waste Program Registry operated by the Resource Productivity and Recovery Authority (RPRA).

When transporting hazardous or liquid industrial waste you should confirm that the destination your vehicles are transporting the waste to is authorized through an ECA to receive the waste, as required by section 40 of the EPA.

If you are transporting waste outside of Ontario, waste should only be transferred to sites that are permitted to receive the waste by the jurisdiction in which they are located.

Depending on the waste you are managing (such as asbestos, hauled sewage, hazardous and or liquid industrial waste), there may be additional mandatory requirements that you must follow. Please consult Regulation 347 and O. Reg. 119/25 to understand these additional requirements.

Types of EASR waste

For the purposes of this regulation, a type of EASR waste includes:

  • non-hazardous (municipal) waste
  • each class of hazardous waste
  • each class of industrial waste
  • hauled sewage
  • asbestos

Non-hazardous (municipal) waste can include:

  • blue box materials
  • domestic sources
  • dewatered catch basin clean-out material
  • waste from food processing and or preparation operations
  • leaf and or yard waste
  • tires
  • commercial waste
  • wood waste
  • waste wash water
  • non-hazardous solid industrial waste
  • processed organics
  • non-hazardous spill clean-up material

While operating, each type of EASR waste managed by the waste management system must be managed (collected, handled, transferred or transported) separately from every other type of waste, meaning each type of waste must be kept in a separate compartment or container. For example, hazardous waste class 251L must be kept in a separate container from hazardous waste class 251T  on the vehicle.

While operating, EASR waste cannot be processed, such as mixed, blended, bulked or otherwise intermingled with any other type of waste or material, including another EASR waste. If a waste is processed, you will require an ECA. For example, transporting liquid industrial waste that is mixed, blended, bulked with non-hazardous solid industrial waste requires an ECA. As another example, hazardous waste class 251L cannot be mixed with hazardous waste class 251T on the vehicle.

For hazardous waste, processing of hazardous wastes is governed by the mixing provisions set out in Regulation 347 and the registration guidance manual for generators of liquid industrial and hazardous waste .

Before a waste transportation vehicle can be used to transport another type of EASR waste, the vehicle and any equipment that comes into contact with the waste must be cleaned of all waste residue in accordance with the regulatory requirements.  

Insurance requirements

Every waste transportation vehicle used for transporting waste must be insured under an insurance policy with a minimum coverage of $2,000,000 and includes liability resulting from spills from that waste transportation vehicle. This is a minimum requirement. Companies should assess their own risks and obtain additional insurance as needed.   You are required to keep proof of insurance (a copy of the current Certificate of Insurance or other proof) in every waste transportation vehicle. You must keep in mind the following:

  • this documentation should state the amount of coverage as well as a breakdown of what the coverage is for (liability resulting in spills, etc.)
  • it is not sufficient to provide the “pink slip” as proof of policy coverage from the insurance company
  • other proof could include a signed letter from the insurance company with a breakdown of the amount of coverage and what it covers
  • if you have multiple types of insurance coverage for your waste transportation system (such as environmental pollution coverage, vehicle liability or commercial general liability insurance), you should keep a copy of each in the vehicle

You are also required to upload proof of insurance at the time of registration. If any information changes regarding your insurance (such as the insurance expires), you are required to update this information in the registry within 30 days.

Requirements for driver training

Every driver must successfully complete the required training at least 1 time in every 36-month period, prior to operating a waste transportation vehicle to transport EASR waste. The training required is listed in Regulation 347 and includes:

  • the operation of the vehicle and waste management equipment
  • relevant waste management legislation, regulations and guidelines
  • major environmental concerns pertaining to the waste to be handled
  • occupational health and safety concerns pertaining to the waste to be handled
  • emergency management procedures for the wastes to be handled

The responsibility for providing driver training rests with operators of companies involved in waste transportation. Please refer to Guideline C-12 Training Requirements for Drivers of Waste Transportation Vehicles to assist drivers and operators in the design and assessment of training related to waste transportation vehicles.

Record keeping requirements related to driver training include:

  • A copy of a certificate or other proof that the driver has successfully completed the required training within the past 36 months. This must be kept in the waste transportation vehicle.
  • A copy of the training materials that were used to train the drivers to fulfill the training requirements. This must be retained for the period the waste management system operates and should be made available to the ministry upon request.

Vehicle requirements

There are minimum requirements specified in Regulation 347 and O. Reg. 119/25 for each waste transportation vehicle that is part of a waste management system, regardless of the types of waste being managed.

Each waste transportation vehicle must:

  • be clearly marked with the name and registration number appearing on the confirmation of registration
    • this requirement does not apply if the waste transportation vehicle is owned and operated by, or operated exclusively for, a municipality or the crown and the only waste being transported in the vehicle is municipal waste
  • be cleaned of all waste residue before a waste transportation vehicle is used to transport an EASR waste, including any other equipment that comes into contact with the waste, unless the waste last transported by the vehicle is the same type of EASR waste
  • contain all appropriate equipment and material set out in the spill prevention and contingency plans to allow the driver to immediately respond to a spill
  • be constructed to enable waste to be transferred safely and without nuisance from storage containers to the vehicle
  • be constructed to withstand abrasion and corrosion from the waste
  • have the body of the waste transportation vehicles be leakproof and covered where necessary to prevent the emission of offensive odours, the falling or blowing of waste material from the vehicles or the release of dust or other air-borne materials that may cause air pollution
  • be designed, constructed, filled, closed, secured and maintained so that there is no accidental release of waste when the vehicle is being operated under normal conditions
  • have a locking mechanism on valves that are part of a waste transportation vehicle used for transporting EASR waste that is liquid waste, liquid industrial waste or hazardous waste and should be locked when the vehicle contains waste and the driver of the vehicle is not in attendance

If a waste transportation vehicle is stored at a site that is not owned by the person engaging in the activity, written permission of the owner of the site where the vehicle is stored must be obtained.

Whenever EASR waste that is liquid waste, liquid industrial waste or hazardous waste is being transferred to or from a waste transportation vehicle, the driver of the vehicle must be present unless the generator or receiver is present while operating. All equipment and each waste transportation vehicle, including any accessories, must be operated, inspected, and maintained in accordance with the manufacturer’s specifications.

In-vehicle documentation requirements

You are required to keep the following documents in every waste transportation vehicle used for transporting EASR waste:

  • A copy of the confirmation of registration.
    • This requirement does not apply to vehicles owned and operated by or operated exclusively for a municipality or the crown and the only waste being transported in the waste transportation vehicle is municipal waste.
  • Proof that the waste transportation vehicle has the required insurance.
  • Proof that the driver has successfully completed the required driver training within the past 36 months.
  • A copy of the spill prevention and contingency plans.
  • Written permission from the owner of the site where the vehicle is stored, if the waste transportation vehicle is stored at a site that is not owned by the registrant.

Spill prevention and contingency plan

Before you begin operating, you are required to develop and implement a spill prevention and contingency plan that includes the required information outlined in O. Reg. 119/25.

This includes information such as:

  • identifying each type of EASR waste that may be collected, handled, transported or transferred by the waste management system and explaining the adverse effects that may be caused by a spill of each type of waste
  • identifying the possible steps that could be taken to prevent or reduce the risk of each spill that has a significant risk of occurring, including:
    • procedures for the proper installation, monitoring and maintenance of structures, equipment or mechanisms
    • how personnel are to be trained in implementing the steps and using any materials required
    • how personnel are to be trained in operating, testing, monitoring and maintaining any equipment or mechanisms required
  • identifying the steps that will be taken to prevent, eliminate or ameliorate any adverse effects that result or may result from the spill
  • procedures that identify when notification of a non-reportable spill is given in accordance with subsection 10 (3) of Ontario Regulation 675/98 (Classification and Exemption of Spills) if that subsection applies to the spill

The spill prevention and contingency plan must contain procedures to make certain that before a spill occurs:

  • a person responsible for implementation of the plans, and an alternate, are identified
  • the anticipated circumstances of the spill and its potential adverse effects are assessed, and the appropriate level of response is determined
  • the roles and responsibilities of personnel in responding to a spill are identified and documented
  • personnel are trained in their roles and responsibilities and, as appropriate, in the use of spill response equipment and material
  • equipment and material that are needed to respond to the spill are regularly inspected and maintained so they are in a state of readiness to respond to a spill

The spill prevention and contingency plan must contain procedures to make certain that, if any spill from a waste transportation vehicle or from related operations occurs:

  • Section 92 (Notice of spills) and Section 93 (Duty to mitigate and restore) of the EPA are complied with
  • the person responsible for implementing the plans, their alternate and any other relevant individuals  are notified of the spill
  • the appropriate level of response to the spill, as previously planned, is implemented
  • members of the public who may be directly affected by the spill are notified
  • if an alarm system or other notification system is in place, it is operated appropriately
  • appropriate equipment, material and personnel are available to immediately respond to the spill
  • wastes generated as a result of the spill and spill response are disposed of appropriately

You are also required to include procedures to ensure that, if any spill from a waste transportation vehicle or from related operations occurs, a written summary of the actions taken to respond to a spill is made.

In addition, the spill prevention and contingency plans must be reviewed each year and revised as necessary. You are required to keep a record of each review and a summary of any revisions made as a result of the yearly review.  

Please also refer to report pollution and spills for further guidance on your responsibilities with respect to spills. The ministry’s Spills Action Centre can be reached at 1-800-268-6060, 24-hours a day to report a spill.

Temporary in-vehicle storage

Waste transportation systems transporting hauled sewage or waste intended for a receiver outside of Ontario are allowed to temporarily store the waste if the requirements in O. Reg. 119/25 are met. If the following requirements are not met, an ECA may be required for the waste management system instead.

Waste destined for out of province

The temporary in-vehicle storage of EASR waste, other than hauled sewage, being transported to an intended receiver outside of Ontario is allowed under the following conditions:

  • if the EASR waste cannot be transported to its destination outside of Ontario on the same day the waste is collected due to unavoidable circumstances, but under normal circumstances it would be reasonably possible
    • unavoidable circumstances refer to events or conditions that are beyond a person’s control and cannot be prevented
    • for example, natural disasters such as wildfires, extreme weather such as severe snowstorms or flooding, public emergencies such as public heath crises, accidents or mechanical failures despite proper maintenance and precautions
  • EASR waste is stored in the waste transportation vehicle that collected it
  • EASR waste is only temporarily stored in-vehicle till 8 a.m. the day after it is collected
  • EASR waste is stored in a manner that is consistent with any applicable municipal by-law and on a property that is zoned for industrial or commercial use, and suitable for the temporary storage of the EASR waste in the waste transportation vehicle
    • zoning requirement do not apply if there are no lands zoned for industrial or commercial uses within a municipality or territory without municipal organization
    • suitable for temporary storage means that waste can be properly stored in the waste transportation vehicle, and the location is appropriate or adequate for the purpose of storing waste based on reasonable standards

The temporary in-vehicle storage of hauled sewage is allowed under the following conditions:

  • is stored in the waste transportation vehicle that collected the waste
  • if the waste transportation vehicle is stored on a property that is owned by the person who registered the activity or a person who has given written permission to the person who registered the activity to store the hauled sewage on the property
  • is only temporarily stored in-vehicle until 8 a.m. on the next business day or for 24 hours (whichever is longer)

Note that the temporary in-vehicle storage described above is different from in-transit storage as allowed under an ECA. For more information, refer to the hauled sewage section.

Comply with your registration

In order to be in compliance with the regulations, you need to:

  • retain required records
  • keep your registration up to date
  • remove your registration if you are no longer operating
  • comply with the activity requirements specific to your waste management system outlined in the activity requirements section above

Recordkeeping requirements

You are required to create and retain the following records in addition to the driver training materials and yearly review of the spill prevention and contingency plan. These records do not need to be stored in your waste transportation vehicle but must be made available to the ministry upon request.

Note that you may be required to maintain additional records depending on the waste type you are managing. These requirements can be found in the additional requirements for certain waste types section of this guide.

Complaint records

You are required to notify the ministry (district manager) immediately if a complaint relating to the natural environment is made regarding the waste transportation system. In addition, you are required to keep a record of the following information for each complaint received for 5 years:

  • date and time when the complaint was received
  • copy of the complaint, if it is a written complaint or summary of the complaint, if it is not a written complaint summary of measures taken, if any, to address the complaint

The record should include information required in the regulation, as well as:

  • company name
  • name of complainant and contact information
  • date the ministry was notified
  • signature of person who prepared the record
  • a copy of the correspondence related to the complaint, if applicable
  • whether the complainant was contacted after measures were taken and a copy of the correspondence, if applicable

Spills records

In the event of any spill of a pollutant from a waste transportation vehicle at or related to the operations of a waste management system, you are required to retain the following records for 5 years:

  • Date and time when the spill occurred.
  • Quantity and type of the pollutant spilled.
  • Location of the spill.
  • Cause of the spill.
  • Summary of the action taken with respect to the spill, in accordance with the spill prevention and contingency plan. This should include whether the ministry, a municipality or person has been notified with respect to the circumstances of the spill.
  • Summary of any operational or equipment changes that have been made to prevent a similar spill from occurring.

Cleaning and inspection records

You are required to keep a record of the following information for each waste transportation vehicle operated for a period of 5 years:

  • the date and time of each inspection of the waste transportation vehicle
  • the date, time and location of each cleaning of the waste transportation vehicle and a summary of the cleaning steps performed, including any decontamination steps performed
  • an indication of each type of EASR waste the waste transportation vehicle transports

Keep your registration up to date

You are required to update your registration prior to collecting, handling, transporting or transferring an EASR waste that you have not yet registered.

You are required to provide any updates to your fleet list (addition, deletion or other changes to the vehicles, trailers or equipment) in the registry within 14 days.

If any other information submitted at the time of registration changes (excluding fleet list information), you must update it within 30 days from the day you become aware that the information is no longer current or accurate. For example, if your insurance expires, you are required to update your registration and provide the updated proof of insurance in the registry.

Learn more about how to update your registration .

Remove your registration

Your waste management system registration does not expire. If you are no longer operating a waste management system and no longer need your registration, you need to request removal of your registration.

Comply with the activity requirements

If the requirements of O. Reg. 119/25, or other applicable regulations, are not being met, the ministry will take steps to bring facilities back into compliance using appropriate voluntary and mandatory compliance enforcement actions. The ministry’s compliance approach for the waste management systems prescribed for the EASR will be risk-based in accordance with the ministry’s Compliance Policy. This approach will utilize various tools to assess and enforce compliance, such as compliance assistance, audits, inspections, voluntary abatement, and orders to manage compliance-related matters. If the requirements of the regulations are not being met, voluntary and mandatory compliance actions may be taken.

The ministry may review your registration or conduct an inspection to determine whether all the applicable legislative and regulatory requirements are being met, and you may be asked to make information available to the ministry upon request.  

Records that may be requested may include:

  • a copy of your EASR confirmation of registration
  • up to date proof of insurance that shows minimum coverage is $2,000,000, including liability resulting from spills
  • a copy of the driver training certificate and a copy of the training material
  • up to date fleet list
  • proof of proper zoning
  • written permission if you do not own the storage location
  • spill records
  • inspection records, such as records indicating the body of the waste transportation vehicle is leakproof
  • records of complaints if any, and the measures taken to address them
  • spill prevention and contingency plan, including record of annual review
  • a copy of vehicle ownership and Commercial Vehicle Operator’s Registration (CVOR)
  • operating hours and contact information for the waste transfer stations that are used and a list of transfer stations that can be used in the event of an emergency

Additional requirements for certain waste types

Asbestos waste

The management of asbestos waste is subject to additional mandatory requirements, which are set out in section 17 of Regulation 347 and O. Reg. 119/25. Refer to Guideline C-6 for more details if managing asbestos waste in bulk.

The following requirements must be followed when managing asbestos waste:

Transporting:

  • No person shall cause or permit asbestos waste to leave the location at which it is generated except for the purpose of transporting it to a waste disposal site where the operator has agreed to accept it and has been advised of the time that it is anticipated to arrive (in accordance with s.17 paragraph 2 of Regulation 347).
  • Asbestos waste being transported from the location at which it is generated shall be transported:
    • as directly as may be practicable to the waste disposal site where the disposal of the asbestos waste is intended to take place
    • to a transfer station or other waste disposal site where disposal of the asbestos waste will not take place, but it may be transported to a waste disposal site that is subject to an environmental compliance approval that specifically authorizes acceptance and processing of asbestos waste
  • Asbestos waste transported to a waste disposal site shall:
    • Be in a rigid, impermeable, sealed container of sufficient strength to accommodate the weight and nature of the waste. The container must be free from punctures, tears or leaks.
    • Where the container is a cardboard box, the waste must be sealed in a 6 ml polyethylene bag that is placed within the box, and when transported, must be transported in an enclosed vehicle.
    • Not be transported with any other cargo in the same vehicle.
    • Not be transported in a compaction type waste haulage vehicle.
    • Be properly secured and covered with a suitable tarpaulin or net if it is transported in a vehicle that is not enclosed.
    • Be transported only in vehicles equipped with emergency spill cleanup equipment, including:
      • shovel
      • broom
      • wetting agent
      • protective clothing
      • a supply of 6 ml polyethylene bags
      • bag closures
      • personal respiratory equipment
  • External surfaces of every container and of every vehicle or vessel used to transport asbestos waste must be free from asbestos waste.

Depositing and unloading:

  • Asbestos waste can only be deposited at locations in a landfilling site that have been adapted to receive or are otherwise suitable to receive asbestos waste.
  • Asbestos waste may be deposited at a landfilling site only while the depositing is being supervised by the operator of the site, or a person designated by the operator. The person supervising cannot also be operating machinery or the truck involved with the asbestos waste disposal.
  • Where asbestos waste is deposited, at least 125 cm of garbage or cover material must be placed forthwith over the deposited asbestos waste. This must be done in a manner that direct contact with compaction equipment or other equipment operating on the site is avoided.
  • During the transportation or unloading of asbestos waste, any asbestos waste that is loose or in a container that is punctured, broken or leaking shall be packaged in a 6 ml polyethylene bag immediately once discovered.
  • Where containers of asbestos waste are being unloaded, the unloading shall be carried out so that no loose asbestos or punctured, broken or leaking containers of asbestos waste are landfilled.  

Vehicle:

  • Both sides of every vehicle used for the transportation of asbestos waste and every container must display the word “CAUTION”:
    • in large, easily legible letters
    • that contrast in colour with the background
    • in letters not less than 10 cm in height
    • along with the words:
      • Contains asbestos fibres
      • Avoid creating dust and spillage
      • Asbestos may be harmful to your health
      • Wear approved protective equipment
  • A waste transportation vehicle and any other equipment that comes into contact with asbestos must be washed of all asbestos residue before being used to collect, handle or transport any other waste.
    • Asbestos waste and any water used for washing asbestos residue must be disposed of at a landfill by transferring the asbestos waste and wash water from the waste transportation vehicle directly to a depression that has been specifically prepared to receive the asbestos waste and wash water.
  • If a trailer of a waste transportation vehicle is transporting asbestos waste, no other trailer of the vehicle may transport any other type of waste.
  • The waste management system shall use either a vacuum loader or a lugger box, or both, when handling or transporting asbestos waste in bulk.
  • If a lugger box is used to transport asbestos waste, the following requirements must be met:
    • The lugger box must be covered and lined with a polyethylene bag that is at least 6 ml thick and is securely sealed during the transport of the asbestos, or, if the asbestos is pelletized, the lugger box must be covered and lined with a durable liner that is at least 6 ml thick and securely sealed during the transport of the asbestos. The liner must overlap and seal to cover the pelletized asbestos waste and must prevent contact between the pelletized asbestos waste and the lugger box.
    • The bag or liner must be disposed of with the asbestos waste.
  • If a vacuum loader is being used in the collection or handling of asbestos waste, the asbestos waste must be wetted before or during the collection or handling, and the vacuum loader must meet the following requirements:
    • use particulate removal equipment and high efficiency filters that minimize the discharge of asbestos to the air from the vacuum loader
    • be operated in a manner that directs the exhaust away from enclosed areas, limits the discharge of dust, noise and otherwise minimizes any adverse effects
    • cease operating immediately in the event of a malfunction
    • be clearly marked on at least 2 sides with the name of the person who registered the activity in the Registry and the registration number
    • be stored in an area to which access is restricted by fencing, locked gates or other security barriers
    • any waste, including non-reusable bags, resulting from the operation of the vacuum loader must be disposed of with the asbestos waste being collected or handled by the vacuum loader
    • a record of the date and time of each maintenance activity performed in respect of the vacuum loader must be kept for a period of 5 years

Drivers:

  • All drivers handling and transporting asbestos waste must be trained in the management of asbestos waste.
  • Every person shall wear protective clothing and personal respiratory equipment while:
    • Handling asbestos waste or containers of asbestos waste.
    • Supervising the unloading of asbestos waste in bulk.
    • Cleaning asbestos waste residues from containers, vehicles or equipment.
  • Protective clothing that has been or is suspected of having been in contact with asbestos waste shall be changed at the site of the exposure and either properly disposed of as asbestos waste or washed at the end of the working day. Disposable protective clothing must not be reused.
  • Every person directly or indirectly involved in the transportation, handling or management of asbestos waste shall take all precautions necessary to prevent asbestos waste from becoming airborne.

Liquid industrial and hazardous waste

Carriers of subject waste are required to register and report information through the Hazardous Waste Program Registry operated by the Resource Productivity and Recovery Authority (RPRA). A carrier is the operator of a waste transportation system. Subject waste is a term used to identify the types of waste that must be registered with the ministry. It includes:

  • hazardous waste
  • liquid industrial waste
  • waste that was a characteristic waste but that has been treated so that it is no longer characteristic waste, if the waste may not be disposed of by land disposal pursuant to subsection 79 (1) of Regulation 347

For more information on these requirements, refer to Regulation 347 and the Registration guidance manual for generators of liquid industrial and hazardous waste.

When registering in the EASR, you will be asked to select all the waste classes that will be transported by your waste transportation system if you indicate you will be transporting liquid industrial or hazardous waste. Learn more about Ontario waste classes.

In addition, the management of liquid industrial and hazardous waste is subject to additional mandatory requirements, which are set out in Regulation 347 and the Registration guidance manual for generators of liquid industrial and hazardous waste. These can include:

  • The waste transportation vehicle used for transporting liquid industrial waste or hazardous waste must be constructed, maintained, operated and marked or placarded in accordance with the applicable requirements of the Transportation of Dangerous Goods Act, 1992 (Canada).
    • If hazardous waste is being transferred to or from a waste transportation vehicle, or being transported in a waste transportation vehicle, the hazardous waste should not be mixed, blended, bulked or intermingled with any other waste or material.

Hauled sewage

If your waste management system manages hauled sewage, it must either be registered in the EASR if all activities are prescribed and if not, a waste management system ECA must be obtained. Visit Environmental Permissions for Waste Transportation Systems to determine which permission type to obtain for your waste transportation system if you manage hauled sewage.

In-transit storage of hauled sewage (such as in pre-fabricated tanks for in-transit storage up to 14 days) is not subject to EASR, and you will require a waste management system ECA if this is done. For more information on in-transit storage of hauled sewage, visit Part B, Section 7.5.9 of the ECA guide: Hauled Sewage (Septage) Waste Management System . Note that in-transit storage is different from temporary in-vehicle storage as allowed under an EASR registration. The temporary in-vehicle storage section in this guidance describes the criteria for in-vehicle storage.

If your waste transportation vehicle will be used for disposal of hauled sewage such as land application or spreading, you must comply with the terms and conditions stated in the waste disposal site ECA during this operation.  

It is the company who is stated on the waste disposal site ECA who is responsible for complying with the terms and conditions in the site ECA and must require that any person carrying out the work (such as disposing of the hauled sewage directly from the waste transportation system to the land) also complies with the terms and conditions.

As a result, if you own the disposal site, you may be required to obtain 2 permissions; registration in the EASR for the waste transportation system (to cover the collection handling, transporting, and transfer of hauled sewage) and an ECA for the waste disposal site (to cover the disposal).

If your waste transportation system is not involved with the land application of hauled sewage, and only collects, handles, transports and transfers the hauled sewage to a sewage treatment plant or another type of site  approved to accept the waste, then you may only be required to register in the EASR.

The management of hauled sewage is subject to additional mandatory requirements, which are set out in subsection 16 (1) of Regulation 347.  If your waste management system manages hauled sewage and meets the requirements to register in the EASR, you must follow these requirements:

  • Every tank used for the transportation of hauled sewage has, in plain view, the words “Sewage Waste” in letters that are at least 15 cm in height, unless the tank has a company designation in letters of at least that height that clearly indicates the nature of the contents.
  • Any part of the waste management system that comes into contact with hauled sewage is not used to collect, handle, treat, transport, store or process any other materials other than hauled sewage or a material approved in writing by the director.   This does not apply if all the following are met:
    • the part of the waste management system that came into contact with hauled sewage is not used for the collection, handling, treatment, transportation, storage or processing of hazardous waste, hauled liquid industrial waste or liquids for human or animal consumption
    • the part of the system that came into contact with hauled sewage is used for the collection, handling, treatment, transportation, storage or processing of other liquid material and the owner or operator of the system obtains every approval required for that purpose
    • the part of the system that came into contact with hauled sewage is cleaned, to the satisfaction of any person to whom the other liquid material will be transferred before that part of the system is used for the collection, handling, treatment, transportation, storage or processing of the other liquid material
  • If a part of a waste management system that came into contact with hauled sewage is used for the collection, handling, treatment, transportation, storage or processing of other liquid material, that part of the system should not be used again for hauled sewage unless it, and any other part of the system that was contaminated during the collection, handling, treatment, transportation, storage or processing of the other liquid material, has been cleaned to the satisfaction of the director .
  • Hauled sewage is not permitted to be discharged from a tank that is part of a waste management system to the ground, except in accordance with the terms and conditions of an ECA or an order .
  • The following records are required to be kept by the operator of the waste management system for hauled sewage. These daily records must be kept for a period of at least two years and need to be made available for review as required:
    • daily records of the premises from where hauled sewage is collected and the amounts of sewage collected
    • daily records of the disposal sites where the hauled sewage is discharged or disposed of, and the amounts discharged or disposed of

Additional requirements for managing non-agricultural source material (NASM) or other organic wastes

If a waste management system transports non-agricultural source material (NASM) and meets the criteria required to register in the EASR, the waste must be transported to a facility that is approved (such as through an ECA or NASM Plan) to receive the waste. Waste materials destined for land application as a nutrient can be transferred to a site in accordance with O. Reg. 267/03 under the Nutrient Management Act, 2002. Registering in EASR does not allow land application without meeting the requirements of O. Reg. 267/03.

The ECA and NASM plan approvals impose additional legal requirements on the person who manages the waste at the site (such as the site owner). If the registrant of a waste management system has been retained to conduct waste management activities on behalf of the site owner or responsible person and under the authority of that person’s site approval or NASM plan, the responsible person for the site must require that the waste management system operator adheres to all conditions of that plan or approval.

Contact us

If you have further questions about EASRs, contact the Client Services and Permissions Branch: