Introduction

Purpose of the Estimates

The 2021-2022 Expenditure Estimates set out details of the operating and capital spending requirements of Ministries and Legislative Offices for the fiscal year commencing April 1, 2021.  The Estimates constitute the Government’s formal request to the Legislature for approval of the amounts involved.  All expenditures from the Consolidated Revenue Fund and non-cash expenses and investments recognized by the Province must be authorized by an appropriation, either under a Supply Act or other legislation. 

The Standing Committee on Estimates considers the Estimates of between six and twelve Ministries or Offices.  If approved by the Legislature in the Supply Act, the Estimates become the legal spending authority for each Ministry. 

The Votes and Items contained in the Estimates provide a framework for legislative control of public spending, which must be consistent with the purpose of each Vote and Item and cannot exceed Voted totals without further legislative authorization.

Format of the Estimates

The Expenditure Estimates of the Province of Ontario are comprised of two or more separate volumes/publications:

Volume 1:

Details the spending plans of government Ministries and Offices for the fiscal year.

Volume 2:

Sets out the spending plans of the Legislative Offices, i.e., Office of the Assembly, Office of the Chief Electoral Officer, Ombudsman Ontario, and Office of the Auditor General.

Supplementary Estimates:

Where it is necessary to seek the Legislature’s approval for additional expenditures after the tabling of the Main Estimates, Supplementary Estimates may be tabled.

The Estimates for each Ministry or Office are categorized as Operating Expense, Operating Assets, Capital Expense and Capital Assets.  The spending plans within these categories are further classified as Votes, Items, Standard Accounts and Statutory Appropriations. 

The Votes are major programs which Ministries are responsible for delivering. Each Vote is identified by a unique Vote number within the Estimates.  Votes in turn are sub-divided into Items in order to distinguish between their different functions or services.  This Vote/Item structure permits the Legislature to be more specific in appropriating funds to particular functions or services.   Items may be further sub-divided into Sub-Items, which can provide additional information on the Program/Function, if necessary.

In the Estimates, Statutory Appropriations are shown subsequent to the total amounts to be voted in the “Ministry Program Summary”, “Vote Summary” and “Standard Account Classification” sections. Statutory Appropriations represent payments pursuant to a specific permanent legislative spending authority and do not need to be authorized in the Supply Act

Within each Item and Statutory Appropriation, expenditures are detailed by standard account, i.e., Salaries and wages, Employee benefits, Transportation and communication, Services, Supplies and equipment, Transfer payments, Other transactions, etc. (see Terms and Definitions Used).

Each Ministry’s detailed section of the Estimates begins with a “Ministry Program Summary” table providing a high-level perspective of each Ministry’s planned spending, listing all Votes/Programs showing total amounts to be voted, then adding Statutory Appropriations and consolidations and other adjustments.  Following the “Ministry Program Summary” is a “Vote Summary” table for each Vote, listing each Item and Statutory Appropriation details within that Vote.  Subsequent to the Vote-Item listing is a breakdown of each Vote-Item and Statutory Appropriation by standard account.

For comparative purposes, Estimates and Actual amounts for prior years are provided on “Ministry Program Summary” and “Vote Summary” pages.  These amounts are restated to provide comparability where functional reorganizations and transfers, Supplementary Estimates or accounting changes have occurred.  Restatement summary to previously published data is shown in a separate table following each Ministry’s section in the Estimates.

Consolidation and other adjustments are provided on each “Ministry Program Summary” page, where applicable.  Consolidation combines the Items of Ministries with those of other government organizations, i.e., agencies, boards and commissions.  The adjustments reconcile the spending requests of Ministries as set out in the Estimates to the annual Budget on a consolidated basis.  A final total of Operating and Capital expenses plus Statutory Appropriations and consolidations and other adjustments completes the picture of total Ministry spending (excluding assets).

Following the Ministry sections are twelve summary tables listing operating, capital, and total operating and capital Estimates totals for all Ministries.

Estimates accounting policies

The Estimates are prepared on an accrual basis of accounting, consistent with the Province’s Budgets, Public Accounts and other publications.

Content and presentation changes

There are no format or presentation changes for 2021-22.

The cover of the Estimates is visually linked to the cover of the Budget to make more evident the connection between the two documents as elements of the same process in the continuum of financial reporting.

Terms and definitions used

Special Warrants

If the Legislature is not in session and expenditures are required that have not been authorized by an Interim Appropriation Act or a Supply Act, Special Warrants may be issued to authorize such expenditures.

Cost Recovery Items

In cases where the anticipated recovery of costs of an Item is equal to or greater than the expenditures, the balance of the Item is shown at the nominal value of $1,000.

Standard Accounts

Spending is forecast for the fiscal year 2021-22 under Standard Accounts at the Item level.  The descriptions of the contents of the Standard Accounts given below are intended to serve as brief outlines only and should not be considered all inclusive.

Salaries and wages

Includes salaries and wages, overtime and other remuneration paid to regular, probationary, unclassified and other staff; temporary help costs; indemnities and allowances paid to Members of the Legislative Assembly; and special allowances paid to employees.

Employee benefits

Includes the government’s contribution as an employer to the Canada Pension Plan; the Ontario Public Service Employees’ Union Pension Plan; the Public Service Pension Plan; Employment Insurance; the Workplace Safety and Insurance Board; and other employee benefit plans.

Transportation and communication

Includes traveling expenses of employees on government business and recipients of government services, such as wards of the province; relocation expenses of employees who transferred or recruited; expenses of moving office furniture and equipment; costs of transportation of goods other than for initial delivery; mailing costs, such as postage and registration; and communication costs, such as telephone and data communications.

Services

Includes information services, such as, advertising and communication services provided by professional agencies and advertising placed directly with the media; rental and purchased repair and maintenance of machinery, equipment, buildings, land and engineering structures; data processing services; insurance premiums; and other professional and special services.

Supplies and equipment

Includes provision for the purchase of non-capitalized machinery and equipment and materials, supplies and utilities.

Transfer payments

Includes entitlements, shared cost agreements and other transfers to individuals, organizations or other governments.

Other transactions

Includes special transactions, such as interest incentives and subsidies; guarantees honoured; losses on loans; repayable grants; and provision for losses on disposal of capital assets.

Assets are balance sheet accounts which require an appropriation in the Estimates.  Asset categories include the following:

Deposits and prepaid expenses

Includes payments in advance of receiving related goods or services or in advance of being earned by the supplier, and which will be recorded in either an asset or a non-asset standard account in a future fiscal year.

Advances and recoverable amounts

Includes current year overpayments to transfer payment recipients that will be repaid to the Province in a future fiscal year.

Loans and investments

Includes payments to debtors under loan agreements and investments in the shares of Crown corporations or other entities.

Inventory held for resale

Assets not in service and held for disposal.   

Land

Includes land purchased or acquired for use, for preservation, for parks and recreation, for building sites, for infrastructure and for other program use.

Buildings

Include large and complex high-rise office towers, special-purpose buildings such as prisons and courthouses, and simple structures such as salt domes and tool sheds.  Also includes any construction required to address occupants’ work function or aesthetic needs over and above of what is provided within the base accommodation envelope (either owned or leased).

Transportation infrastructure

Is comprised of a complex network of highways, bridges, and related structures and facilities. May include Salaries and wages and associated Employee benefit costs related to the construction of those assets.

Leasehold improvements

Includes significant improvement or upgrades to leased accommodations e.g., upgrades to the electrical system to meet the needs of IT systems.

Dams and engineering structures

Include significant structures not included elsewhere; e.g., water, sewage and electrical distribution systems, helipads and fuelling systems, stocking ponds, feeding systems, Government Mobile Communications Equipment (GMCE) towers and like structures.

Machinery and equipment

Includes items such as furniture, fixtures and appliances, hospital and laboratory equipment, and office machinery and equipment.

Information technology hardware

Encompasses physical data and voice networks, platforms, wireless devices, networks and access points, mainframe and desktop computers, servers and data repositories, GMCE, as well as operating systems and related software.

Business application software

Aggregates software components that automate and optimize business functions, processes, tasks and activities. May include Salaries and wages and associated Employee benefit costs related to the construction of those assets.

Land and marine fleet

Includes plated motor vehicles that are owned by ministries: passenger vehicles, medium duty, heavy commercial, and other specialty vehicles. Also includes medium/large boats and ferries.

Aircraft

Encompasses the fixed wing and rotary wing aircraft.

Investments in tangible capital assets

To provide funding for direct costs related to the construction or acquisition of physical assets.

Statutory Appropriations

Statutory Appropriations represent payments pursuant to a specific legislative authority and are not included in the Supply Act. Statutory Appropriations are included in the Estimates for information purposes and are not voted by the Legislature.  Amounts required for Statutory Appropriations are shown, where applicable, as separate entries under the Standard Accounts Classifications details relating to each Item.

Sources of additional information:

Public Accounts

Contains the Annual Report and Consolidated Financial Statements, Ministry Statements and Schedules, and the Detailed Schedule of Payments. The Consolidated Financial Statements are presented on a consolidated basis and reflect the combination of the ministry results as well as the financial results for entities that are controlled by the Province. Ministry Statements and Schedules compare the actual expenses on an accrual basis of accounting to amounts appropriated by the Legislative Assembly. The Detailed Schedules of Payments contains the details of payments made by Ministries to vendors and transfer payment recipients.

Estimates Briefing Books

Published annually by each Ministry, following the Ontario Budget and publication of the Estimates.  The Estimates Briefing Books highlight what each Ministry has achieved over the previous year, what is planned for the coming year, what targets have been set and how results will be measured.  The Standing Committee on Estimates uses the Estimates Briefing Books when they ask Ministries to defend their Estimates.

Ontario Budget

The Ontario Government is expected to present a Budget each year which sets the government’s priorities and outlines expected revenues and expenses for the year of the Budget and a minimum of two additional fiscal years. The Fiscal Sustainability, Transparency and Accountability Act, (2019), requires the government to release its annual budget by March 31st, with an exception for years following a general election.  In the event the Budget is not tabled by the deadline, the Minister of Finance is required to release a statement on or before the deadline in which the Minister explains why the deadline was not met.

Ministries

Summary tables

Updated: November 04, 2021
Published: April 21, 2021