Overview

There are assessment and recording requirements for all dual credit programs, as well as requirements that apply to specific delivery models.

All dual credit courses

The following assessment and recording policies apply to all dual credit courses.

Assessment and evaluation

  • A dual credit teacher who is delivering secondary school courses must use the Ontario curriculum and evaluate student achievement using provincial assessment policies.

Recording student achievement

  • The postsecondary institution generates a record and sends it to the school principal to be placed in the student’s Ontario Student Record (OSR).
  • The principal or their delegate records all attempts to complete a dual credit course, both successful and unsuccessful, on the student’s Ontario Student Transcript (OST).
  • When a student repeats a successfully completed course, the course is recorded twice on their OST with:
    • an “R” in the credit column of the course with the lower mark
    • the percentage mark in the credit column of the course with the higher mark

Postsecondary‑delivered dual credits

The following assessment and recording policies apply to postsecondary-delivered dual credit courses.

Assessment and evaluation

  • The postsecondary professor assesses and evaluates student achievement using the postsecondary institution’s standards (for example, achieving the passing grade assigned to the course).
  • Students who do not successfully complete the course do not earn credit towards their Ontario Secondary School Diploma (OSSD).

Recording achievement

  • The student’s achievement is recorded on the provincial report card and the OST.
  • Only a principal may award a credit.
  • Grades assigned by the postsecondary institution may not be adjusted, except when a principal or their delegate converts a letter grade to a percentage grade for the provincial report card and OST.
  • The dual credit teacher completes the Learning Skills and Work Habits and Attendance sections of a student’s provincial report card, with input from the postsecondary professor.

Withdrawals from dual credit courses

  • Postsecondary institutions must make dual credit students, teachers and principals aware of postsecondary withdrawal dates
  • If a student withdraws from a dual credit course after the postsecondary institution’s withdrawal deadline, the principal or their delegate:
  • enters a “W” is entered in the Credit column of their OST
  • records their percentage grade at the time of withdrawal in the Percentage Grade column of their OST

Credit limits

  • If a student exceeds the 4-credit limit for postsecondary-delivered dual credit courses, the student may select which 4 appear on their OST.
  • If the student does not select the credits, the principal or their delegate selects credits in the following order:
  • courses with the highest credit value
  • courses with the highest percentage value

Recording final results

  • Upon receiving a student’s postsecondary institution record, the principal or their delegate records the student’s standing on their final provincial report card and OST.
  • The principal or their delegate files these documents in the student’s OSR.

Mid-term reporting

  • Where possible, student achievement is recorded on both the mid-term and final provincial report cards.

Early notice when a student is at risk

  • Students and their parents or guardians, where appropriate, must be given advance notice if the student is at risk of not completing a course.
  • They must also be informed of the procedures that will be followed to provide this notice.

When a mid-term mark is not available

If no mark is available for the mid-term report card, the following recording requirements apply:

  • “NM” is entered in the Percentage Mark column
  • the Comments section must indicate why the mark is not provided (e.g., that instruction, evaluation and recording are the responsibility of the postsecondary institution and that it does not assign a mid‑term mark)
  • information is provided on how students and/or their parents or guardians, if appropriate, can obtain additional information about the student’s performance

Procedures and timelines for postsecondary dual credit reporting

  • Postsecondary institutions must provide a record that includes the student’s final mark.
  • The postsecondary institution must forward this record to the secondary school principal no later than 10 days after the last class of the semester.
  • For intersession, summer term, after-school, evening or weekend classes, exact dates for reporting should be included in a written agreement between the school board and postsecondary institution.

Recording Level 1 apprenticeship training

  • For classes that take place at the TDA location, the TDA records completion and shares this information with the Ministry of Labour, Immigration Training and Skills Development.
  • If Ontario Youth Apprenticeship Program (OYAP) students complete Level 1 apprenticeship training in secondary school, and plan to continue in an apprenticeship, they must present all of the following to Skilled Trades Ontario (STO):
    • their TDA record
  • their OST Partial credit completion of Level 1 apprenticeship
    • When a Level 1 apprenticeship dual credit has a secondary school course value of more than 1 credit and a student successfully completes only a portion of the training, the principal of the school or their delegate may record partial completion on the OST: the TDA instructor and dual credit teacher will recommend the number of credits to be awarded
    • the word “partial” appears in the course title

Team‑taught dual credits

For team-taught dual credit courses:

  • postsecondary institutions evaluate and record achievement on postsecondary curriculum content based on their individual policies
  • Growing Success sets out the evaluation and assessment policies for the Ontario secondary school curriculum
  • the school records the course delivery type as team-taught course in their student management system
  • the postsecondary institution documents achievement and shares the record with the secondary school principal and if requested, the student

For team-taught apprenticeship programs and apprenticeship programs with  oversight:

  • the school records the course delivery type as team-taught apprenticeship program in their student management system
  • the TDA delivering or overseeing the training records the completion and may award the student advanced standing in a TDA program

Course codes and credits

The course codes used for dual credit courses and the method for recording them vary depending on the delivery approach.

Course codes

  • Team-taught dual credit courses use Ontario secondary school curriculum course codes.
  • For postsecondary-delivered courses and Level 1 apprenticeship dual credits:
    • the Ministry of Education develops distinct dual credit course codes for use on the OST
    • these course codes do not contain a fifth character indicating a destination course type
    • course codes for postsecondary-delivered courses end with “4T”
    • course codes for Level 1 apprenticeship courses end with “4Y”

Credit value

All dual credit courses must have a credit value of 1.0 or greater.